HR Coordinator

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Job Summary:

The Human Resources Coordinator is responsible for various human resources functions. This includes a variety of responsibilities such as: administrative functions, recruiting and onboarding, learning and development, HRIS administration and benefits administration..

Supervisory Responsibilities:

None

Duties/Responsibilities:

• Performs customer service functions by answering employee requests and questions.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Submits online investigation requests and assists with new-employee background checks.
• Reconciles benefits statements.
• Conducts audits of benefits or other HR programs and recommends corrective action.
• Assists with processing of terminations.
• Assists with the preparation of the performance review process.
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Support the mail clerk with processing mail when needed.
• Educate and communicate company personnel policies and procedures to newly hired and current employees.
• Responsible for onboarding newly hired employees to include employee handbook overview, employment documents, and benefit enrollment.
• Create and maintain complete and confidential files on each employee. Process, verify and maintain documentation relating to personnel activities such as staffing, recruitment, training, grievances, performance evaluations and classifications.
• Assist with company benefit administration to include enrollment forms, plan questions, claims resolution, and open enrollment.
• Establish and maintain department records and reports; recommend new approaches, policies, and procedures to effect continual improvements in efficiency and services performed.
• Respond to applicant inquires in-person, over the phone and via email.
• Process and review employment applications to evaluate qualifications and eligibility of applicants.
• Respond to various information requests from governmental agencies, such as unemployment, in a timely manner.
• Record and maintain data for each employee, including such information as addresses, weekly earnings, absences, supervisory reports on performance, change of statuses, and dates of and reasons for terminations.
• Answer questions regarding eligibility, salaries, benefits, and other pertinent information
• Perform other duties as assigned.

Values/Competencies

• Empowered Accountability:
• You are Hilldrup to the customer.
• When a challenge arises, we are personally responsible for taking ownership and providing a timely and clear resolution.
• Uncompromised Integrity:
• We show respect and integrity to our customers, partners and each other in all that we do and at all times, even when no one is watching.
• Unwavering Commitment:
• We are committed to our customers, each other and our Hilldrup values with steadfast resolve.
• Fearless Communication:
• Let your voice be heard and listen!
• Infectious Positivity:
• People want to be around and do business with people who are positive and happy. There are two ways to look at every situation – we focus on the positive side.
• Purposeful Agility:
• Flexibility is the key in developing long-term business success. But we do it with purposeful planning.

Required Skills/Abilities:

• Proficiency with Excel and other Microsoft Office programs;
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to work independently with little supervision required.
• Ability to remain calm while working under pressure in a busy environment.
• Ability to work within timeframe of standard policies and procedures.
• Ability to maintain confidentiality related to sensitive company and employee information.
• Excellent ability to multi-task and prioritize in a busy, fast growth environment.
• Exhibit extraordinary discretion, confidentiality, flexibility, and willingness to work closely with our team.

Qualifications

Required Education: Bachelor's degree in human resources or related field and/or equivalent experience. License/Certification: SHRM-CP credential preferred. Preferred Qualifications At least two years related experience required.

Physical Requirements:

Primary Work Location:

Works in an office environment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.