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The Fedcap Group

Bid Manager

New York, NY, United States
NY, United States

$90,000 to $108,000 USD / year

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Job details

Pay: $90,000 to $108,000 USD / year
Posting language: English
Posted: Oct 30, 2026

Original job description

Position Title: Bid Manager Location: 633 3rd Ave, New York, NY 10017 Reports to: Director of Opportunity Management Compensation: $90,000 - $108,000/Yr (based on experience and qualifications) About The Fedcap Group For more than 90 years, Fedcap has been turning possibility into reality. As a global nonprofit serving more than 335,000 people each year across the United States, Canada, the United Kingdom, and Australia, we open doors to economic mobility through innovative, evidence-based solutions in education, workforce development, health, and economic development. Join us and experience The Power of Possible, where your work creates real opportunities for people facing barriers to economic well-being and helps build stronger communities every day. Position Summary Reporting to the Director of Opportunity Management, the Bid Manager leads and coordinates assigned pursuits from qualification through submission, award and mobilization readiness. The role acts as the day-to-day project manager for strategic opportunities, ensuring workstreams are engaged at the appropriate stage, governance requirements are met, risks are managed and delivery remains on track. The Bid Manager owns pursuit planning, orchestration, governance and submission readiness. Proposal writing, solution architecture, proposition development and capture content remain with the Bid & Proposal Centre of Excellence.

Key Responsibilities

Bid Project Management Lead assigned pursuits through qualification, planning, submission and mobilization readiness. Maintain an integrated plan and provide disciplined day-to-day control of scope, milestones, dependencies and deliverables.

Develop and maintain the pursuit plan, bid schedule, critical path and review timetable.
Coordinate PQQ, SQ, tender, dialogue and BAFO activity where applicable.
Assign and track workstream deliverables, owners and deadlines.
Maintain a current view of pursuit status and provide concise progress reporting.
Escalate delivery barriers, capacity issues and material slippage

Opportunity Qualification & Readiness Coordinate the evidence and analysis required to determine whether an assigned opportunity is ready to progress. Ensure qualification recommendations are complete, balanced and supported by clear actions and conditions.

Coordinate qualification assessments and supporting evidence.
Gather inputs on strategic fit, customer position, delivery capability, financial feasibility and risk.
Prepare Go/No-Go and stage-gate materials for review.
Track conditions and actions arising from qualification decisions.
Trigger review where material opportunity assumptions change.

Cross-Functional Workstream Management Mobilize and coordinate the operational and enabling workstreams required to develop a complete and deliverable response. Ensure dependencies are understood and inputs are delivered in line with the pursuit plan.

Coordinate Operations on service design and delivery readiness.
Engage HR on workforce planning and organizational assumptions.
Coordinate Technology, Estates, Quality and Governance workstreams.
Support Finance, Commercial and Legal review activity.
Resolve routine interdependencies and escalate unresolved ownership or capacity gaps.

Governance & Stage-Gate Management Manage the governance activity for assigned pursuits and ensure opportunities do not progress without the required evidence, reviews and approvals.

Schedule qualification, stage-gate, readiness and executive reviews.
Coordinate review packs, risks, recommendations and decision requests.
Maintain decisions, conditions, actions, owners and deadlines.
Monitor closure of governance actions and approval conditions.
Maintain an auditable record of key reviews and decisions.

Submission Management & Compliance Coordinate the operational delivery of compliant submissions while maintaining clear separation from the Bid & Proposal Centre of Excellence, which owns proposition and proposal content.

Maintain the submission plan, compliance matrix and requirements schedule.
Coordinate contributor inputs, mandatory evidence, declarations and attachments.
Manage document status, approvals and final readiness activities.
Confirm functional assurance reviews and authorizations are complete.
Coordinate authorized submission and retain the final audit trail.

Risk, Issue & Dependency Management Maintain active control of risks, issues, assumptions and dependencies affecting the pursuit. Drive timely mitigation and escalation to protect delivery and submission deadlines.

Maintain risk, issue, assumption and dependency logs.
Assess impact, ownership and mitigation actions.
Track critical dependencies and external deadlines.
Escalate matters requiring Director or executive intervention.
Ensure material risks are reflected in governance and readiness reviews.

Stakeholder & Pursuit Team Coordination Create an organized and accountable pursuit team with clear communication and delivery expectations. Maintain effective relationships across contributors, leaders and specialist functions.

Establish the meeting cadence, team structure and communication arrangements.
Clarify workstream responsibilities, deliverables and deadlines.
Provide regular status and exception updates.
Facilitate resolution of competing priorities and delivery conflicts.

Mobilization & Implementation Readiness Lead the mobilization and implementation of awarded opportunities, translating the project plan developed during the bid into a controlled, executable delivery plan. Ensure implementation is completed on time, within agreed parameters and in line with all contractual commitments, funder deadlines, milestones, gateways and readiness requirements.

Own and lead the end-to-end mobilization and implementation plan from contract award through to operational go-live and stabilization.
Translate the bid-stage solution, commitments and project plan into a detailed implementation schedule with clear workstreams, owners, dependencies, resources, critical paths and acceptance criteria.
Drive cross-functional delivery against agreed funder deadlines, contractual milestones, governance gateways and readiness reviews, taking corrective action where progress is off track.
Establish implementation governance, reporting cadence and controls, maintaining clear visibility of progress, decisions, risks, issues, assumptions and dependencies.
Prepare and manage 30, 60 and 90-day mobilization plans, detailed cutover and go-live activity, and any funder assurance or evidence requirements.
Escalate material slippage, capacity constraints and delivery risks promptly, with clear recovery actions and recommendations.
Secure formal readiness and handover into business-as-usual delivery, confirming that outstanding actions, responsibilities, documentation and benefits measures have been accepted by the operational owner.

Continuous Improvement Capture learning from assigned pursuits and contribute to stronger, more consistent Opportunity Management practice.

Coordinate post-pursuit lessons-learned activity.
Maintain and improve practical templates, checklists and playbooks.
Share effective practices across the Opportunity Management team.
Identify recurring processes, governance or delivery issues.
Support implementation of agreed improvement actions.

Requirements

Experience & Education

Bachelor’s degree in finance or accounting
Experience managing bids, opportunities, programs or complex projects.
Demonstrable experience coordinating multi-workstream delivery against fixed deadlines.
Experience preparing governance, qualification or decision materials.
Experience operating in a complex matrix environment.
Experience in public-sector procurement, commissioned services or regulated markets.
Experience of mobilization or implementation planning.
Experience using CRM, project-management or bid-management systems.

Knowledge & Skills

Strong project-planning, risk, issue and dependency-management capability.
Strong stakeholder-management and communication skills.
Knowledge of PQQ, SQ, tender, dialogue or BAFO processes.
Relevant project, program commercial or bid-management qualification.
Excellent organization, attention to detail and ability to manage competing priorities.

Why Join Fedcap Join The Fedcap Group and experience The Power of Possible. Be part of a mission-driven organization creating opportunities for individuals facing barriers to economic well-being. Every day, we open doors to economic mobility and stronger communities through education, workforce development, health, and economic development.

Benefits

Medical, Dental & Vision | Life/AD&D & Long-Term Disability | Flexible Spending Account (FSA) | Commuter Benefits | 403(b) | Wellness Program
May vary by location and business unit.

EEO The Fedcap Group is an Equal Opportunity Employer and is committed to fostering a respectful workplace. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any kind based on race, color, religion, sex, age, national origin, disability, protected veteran status, sexual orientation, gender identity or expression, genetic information, or any other characteristic protected by applicable federal, state, provincial, or local law.

Key Performance Indicators (Internal only)

Pursuit delivery against agreed plans, milestones and submission deadlines.
Compliance with qualification, stage-gate and approval requirements.
Quality and timeliness of cross-functional workstream inputs.
Visibility and resolution of risks, issues and dependencies.
Submission compliance, completeness and readiness.
Successful handover of awarded opportunities into mobilization.
Stakeholder confidence in pursuit leadership and coordination.
Implementation of lessons learned and delivery improvements.

Mission: We are committed to improving the economic and social well-being of the impoverished and disadvantaged.

For 85 years, The Fedcap Group has developed scalable, innovative and potentially disruptive solutions to some of society’s most pressing needs. The Fedcap Group is the parent company of a growing number of top-tier nonprofit agencies dedicated to serving over 300,000 children and adults each year across the United States and the United Kingdom. The Fedcap Group provides educational services to every age group, vocational training in high-growth labor industries, behavioral health services, work readiness skill-building and jobs - all targeted to helping people achieve long-term self-sufficiency.

The work of The Fedcap Group is structured within four major practice areas: Education, Workforce Development, Occupational Health and Economic Development, which are strategically aligned for maximum impact.

The Fedcap Group also invests its time and resources in broader systems change - working in partnership with federal, state and local government to improve the way services are designed, funded and delivered.

Website:

http://fedcapgroup.org/

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