Maintenance Coordinator

Posting Information

Posting Information

Posting Number 2027157

Posting/Functional Title Maintenance Coordinator

University Pay Plan Title Maintenance Coordinator

Location San Marcos

Department Support Services

Recruitment Type Open Recruiting

Job Type Full-Time

Funding Source Permanent

Compensation (Monthly Salary or Hourly Rate) $4,002-$5,003

Job Category Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Bachelor’s degree in Facilities Management, Construction Management, Business Administration, Public Administration, or a related field; or an equivalent combination of education and experience.
• Two (2) years of progressively responsible experience in facilities operations, maintenance coordination, construction administration, property management, or a related field.
• Experience coordinating maintenance projects, contractors, vendors, or service providers.
• Knowledge of work order management systems and facility maintenance processes.
• Strong organizational, problem-solving, and project coordination skills.
• Excellent verbal and written communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite and computerized maintenance management systems
• Experience using a Computerized Maintenance Management System (CMMS) to track work orders or service tickets

Preferred Qualifications

• Experience working within a higher education environment.
• Experience collaborating with facilities management or physical plant operations.
• Experience utilizing work order management systems such as AiM, Maximo, or similar platforms.
• Knowledge of basic building systems, including HVAC, plumbing, electrical, and life safety systems.
• Experience managing vendor contracts and service agreements.
• Experience supporting student-facing facilities or auxiliary operations

Job Description

The Maintenance Coordinator serves as the primary point of contact for facility maintenance and repair activities within assigned Student Success facilities. This position coordinates maintenance requests, monitors project completion, conducts quality assurance inspections, and serves as a liaison between department stakeholders, University Facilities (Physical Plant), contractors, vendors, and support service teams. The position provides oversight of maintenance workflows, tracks service performance, and coordinates preventative maintenance activities while delivering exceptional customer service to students, staff, and university partners.

Job Duties

Facilities Operations:

• Coordinate maintenance, repair, and preventative maintenance activities for dining halls, and other spaces managed by support services.
• Receive, prioritize, and monitor work order requests to ensure timely resolution of facility issues.
• Serve as the primary liaison between departmental staff, University Facilities, contractors, and external vendors.
• Conduct routine facility inspections to identify maintenance needs, safety concerns, and opportunities for improvement.
• Monitor ongoing repair projects and ensure work is completed according to university standards and project specifications.
• Track and maintain records of maintenance requests, project status updates, vendor activities, and service outcomes.
• Coordinate facility access and scheduling for contractors and maintenance personnel.
• Assist with emergency response activities and coordinate facility repairs during urgent situations.

Quality Assurance:

• Perform post-repair inspections to verify the quality and completeness of work performed.
• Ensure facilities comply with applicable university policies, safety regulations, and operational standards.
• Document deficiencies and coordinate corrective actions with contractors and university personnel..

Customer Service

• Serve as the primary customer service contact regarding maintenance and facility-related concerns.
• Communicate project updates, maintenance schedules, service interruptions, and repair timelines to stakeholders.
• Develop positive working relationships with students, staff, faculty, university departments, and external service providers.
• Coordinate responses to facility concerns and ensure stakeholders receive timely follow-up and resolution updates.
• Promote a customer-focused approach that supports the mission and goals of the Division of Student Success.

Administrative Support

• Assist with tracking maintenance expenditures and contracted service costs.
• Review invoices and verify completion of contracted work before payment processing.
• Support the development of maintenance plans and annual facility improvement priorities.
• Maintain accurate records, reports, and documentation related to maintenance activities and vendor performance.
• Participate in procurement processes, including obtaining quotes and coordinating services through approved university procedures.

Supervision

• Review, and assigning workload to support services maintenance team
• Assist with training staff on facility reporting procedures and maintenance request processes.
• Recruit, train, evaluate staff performance yearly.

Other duties as assigned

Additional Information to Applicants

Job Open Date 11/11/2026

Job Close Date (posting closes at midnight) 11/27/2026

Open Until Filled No

Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system.

Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job - it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee - you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/59004

Applicant Document

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Veteran's Preference
• Licensure
• Certifications