Commencement Ops Associate

Posting Information

Posting Information

Posting Number 2027067

Posting/Functional Title Commencement Ops Associate

University Pay Plan Title Events Assistant

Location San Marcos

Department Curricular & Academic Programs

Recruitment Type Open Recruiting

Job Type

Funding Source Permanent

Compensation (Monthly Salary or Hourly Rate) $4,467.00 + commensurate with experience

Job Category Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Bachelor’s degree or 4+ years of experience in event planning or project management.
• Demonstrated experience planning a large event or project.
• Demonstrated ability to set project timelines and prioritize effectively within a team environment.
• Demonstrated ability to effectively work collaboratively with others and motivate output.

Preferred Qualifications

• Demonstrated ability to prepare accurate university-wide communications with exceptional written and oral skills.
• Excellent customer service skills grounded in a strong command of university and academic affairs policies, procedures, and dignitary protocol.
• Demonstrated experience gathering, managing, sorting, and building reports from large sets of student data
• Demonstrated experience managing a budget or processing financial transactions in an organizational setting
• Demonstrated experience creating or directing content for an organization’s social mednts
• Demonstrated experience supervising student, volunteer, or part-time staff

Job Description

The Commencement Operations Associate works closely with and reports to the Commencement Coordinator, providing essential operational and logistical support for 17+ annual commencement ceremonies at Texas State University, with independent ownership of commencement budget transactions, correspondence, social media accounts and content production, and supervision of student and volunteer staff.

Job Duties

• Independently manage commencement task calendars, timelines, procedures, and deadlines
• Maintain commencement communication tools including webpages, TDX, email, mobile app, Bobcat Org Hub
• Own the commencement social media accounts and content production, directing the Social Media student worker/assistant in developing, scheduling, and posting all commencement-related content according to the approved social media plan.
• Serve as primary contact for graduates and guests; answer questions regarding the commencement ceremonies, policies, and protocols
• Recruit, train, and supervise the commencement student worker team; plan team-building and training activities; monitor team performance and activity
• Recruit, train, and directly supervise the full commencement student staff, including two Commencement student workers and a Social Media student worker/assistant in the OCAP office year-round and a 12–14-member ceremony-day team each semester; monitor team performance and activity on commencement days, including coordination with the President’s event team and the Gold Star Society
• Review, edit, and serve as the final reviewer for all commencement correspondence, including presidential and provost invitations and notices, before release.
• Independently manage commencement inventory, including supplies and signage
• Manage and monitor the commencement operations budget at the transaction level, including processing of purchase orders and invoices
• Assist with facilitation of Commencement Team/subgroup and Executive Commencement Committee operations and meetings
• Organize other commencement-related events such as Grad Fest, hooding ceremonies, training, and workshops
• Prepare and manage spreadsheets including commencement protocol benchmarking and research
• Assist in preparing various activities and events

Additional Information to Applicants Knowledge of: Functions and operations of the areas of responsibility. Applicable university, department, and unit policies and procedures. Applicable state and federal laws, rules, and regulations. Texas Success Initiative Standards and requirements. Enterprise resource planning software such as SAP, Oracle, or similar. Student information systems such as Ellucian Banner 9 or similar. Budget management and purchasing/procurement processes. Social media platforms and content strategy. Skill in: Multitasking and prioritizing workload. Close and accurate attention to detail. Establishing rapport with others. Negotiation techniques and conflict resolution. Problem-solving and decision-making. Organization, planning, and time management. Ability to: Work independently under moderate to little supervision on varied and potentially complex tasks and assignments. Maintain a high level of professionalism in presentations and communications with executive management, faculty, staff, and students. Read, interpret, understand, explain, and apply technical information, task-related documentation, laws, rules, policies, and procedures. Prepare clear, concise, and grammatically correct documentation. Independently manage budget transactions and direct social media content and production. Supervise and provide guidance to others. Use a personal computer and Microsoft Office Suite, as well as other applicable software. Perform basic to intermediate mathematical calculations.

Job Open Date 10/06/2026

Job Close Date (posting closes at midnight)

Open Until Filled Yes

Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job - it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee - you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

Quick Link https://jobs.hr.txstate.edu/postings/58660

Applicant Document

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Letter of Recommendation #1
• Veteran's Preference
• Letter of Recommendation #2