FBS Coordinator I

College Station, TX

Full time

R-098260

Job Title

FBS Coordinator I

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

$4,097.10 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.

Essential Duties

Business Support

• May enter and review travel expense reports
• Meets established processing goals as directed
• May prepare and update standard reports
• May assist with account verification or reconciliation and research discrepancies
• May assist with gathering transaction data/information

Accounting/Documentation

• Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
• Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
• Assigns commodity or account codes to requisitions and invoices as directed
• May review financial transactions for compliance

Customer Support

• May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
• May coordinate a specialized task for one or more units
• May research and communicate policies and procedures to unit or departments
• May provide customer service

Department Use

• Communicates cash handling procedures, coordinating and approving cash handling activities
• Coordinates deposits and ensures the timely delivery of cash and checks to the appropriate offices, including the fiscal office and the Texas A&M Foundation
• Coordinates and assists with the processing of research participant payments, compiling accurate documentation and ensuring compliance with applicable requirements
• Coordinates and facilitates the processing of working fund requests
• Reviews working fund procedures with faculty to ensure compliance with university policies and regulations
• Meets with working fund custodians during each fund check-out and turn-in to verify proper handling, accountability, and adherence to established procedures

What You Need to Know

Salary : $45,000-$48,000 annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

• High School diploma or equivalent combination of education and experience
• Four years of related experience

Preferred Qualifications

• Bachelor's degree in a related field
• Experience with excel and word processing
• Experience with financial management

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others

Other Requirements and Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (979) 845-5154.

Useful Links:

• Benefit Programs (https://www.tamus.edu/business/benefits-administration)
• Retirement
• Employee Discount Program (https://livingwell.tamu.edu/perksconnect)
• Flexible Spending Accounts
• University Holidays (https://www.tamus.edu/hr/holiday/)
• Legal Statements
• New Employee Onboarding (https://service.tamu.edu/TDClient/45/Portal/Requests/ServiceCatalog/Category/157/Recruiting-Welcoming-Onboarding)
• Prospective Employees
• Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)
• Training and Development
• USERRA (https://www.dol.gov/agencies/vets/programs/userra)
• Nondiscrimination Notice