Program Coordinator I

Job Title Program Coordinator I

Agency Texas A&M University - Kingsville

Department Workforce Development

Proposed Minimum Salary Commensurate

Job Location Kingsville, Texas

Job Type Staff

Job Description

About Texas A&M University–Kingsville Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

For more information, click here.

Position Overview The Program Coordinator I, under the direction of the Director of the Javelina Skilled Trades Academy (JSTA) or designee, supports the implementation and administration of workforce training programs in advanced manufacturing and energy. Responsibilities include coordinating training activities, participant recruitment, industry partnerships, and program reporting. The position collaborates with instructors, employers, educational institutions, and community partners to ensure effective program delivery and achievement of workforce development objectives.

Essential Duties and Responsibilities Program Coordination & Delivery

• Coordinate schedules, training locations, participant communications, and logistical arrangements for manufacturing and energy workforce programs, workshops, bootcamps, and related activities.
• Work with instructors to arrange classroom and laboratory access, instructional materials, equipment readiness, and participant support.
• Coordinate activities across manufacturing initiatives, energy workforce training, and related JSTA projects; escalate operational issues to program leadership.
• Support continuous improvement by collecting feedback and identifying opportunities to improve program procedures and participant experience.

Recruitment, Outreach & Partnerships

• Recruitment efforts, application processing, orientation, attendance follow-up, and retention efforts for adult learners and K-12 participants.
• Coordinate school district, CTE, employer, and community outreach events, career demonstrations, camps, and industry visits across South Texas.
• Maintain regular communications with educational, industry, and workforce partners and support arrangements for work-based learning and apprenticeship pathways.
• Prepare outreach materials and coordinate program promotion with university communications staff.

Grant Administration, Data & Reporting

• Maintain accurate enrollment, attendance, training hours, assessments, credential attainment, completion, and participant outcome records.
• Compile program performance data and documentation for grant reports, evaluations, internal dashboards, and required reporting deadlines
• Organize supporting records for grant expenditures, purchasing, participant eligibility, and other applicable documentation requirements.
• Assistwithmonitoringdeliverablesandmilestonesfor funded manufacturing and energy projects, including follow-up on incomplete records.

Facilities, Equipment & Program Support

• Coordinate procurement requests, inventory records, supply distribution, and equipment reservations for manufacturing and energy training activities.
• Assist instructors and staff with preparation of laboratory and event spaces and with tracking consumables and personal protective equipment.
• Support implementation of established laboratory safety procedures and refer safety or maintenance concerns to qualified personnel.
• Coordinate meetings, maintain files, prepare correspondence, and perform related administrative duties as assigned.

Other Duties

• The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned

Qualifications

Required Education Bachelor’s degree in business administration, engineering, education, or a closely related field; equivalent relevant experience may be considered in accordance with university policy.

Required Experience Two (2) years of progressively responsible experience in program coordination, workforce development, education, grant administration, or a related operational support role.

Required Licenses and Certifications

• Valid Texas Driver License, as required for assigned travel.

Preferred Qualifications

• Graduate degree in a related field.
• Experience with grant-funded programs, Career and Technical Education (CTE), or higher education workforce training.
• Familiarity with manufacturing, energy workforce occupations, NCCER, METAL, industry credentials, or registered apprenticeships.
• Experience using student information systems, spreadsheets, participant tracking tools, and grant reporting systems.
• Experience coordinating multiple activities, maintaining records, and communicating with diverse internal and external stakeholders.

Knowledge, Skills, and Abilities

• Strong organizational skills and attention to detail, with ability to coordinate concurrent program activities and deadlines.
• Ability to maintain accurate and confidential participant records and prepare concise reports.
• Effective written and verbal communication, customer service, and relationship-building skills.
• Proficiency with common office software, data tracking, scheduling, and document management tools.
• Ability to collaborate with instructors, employers, schools, and community partners.
• Working knowledge of instructional laboratory safety practices and willingness to follow established safety protocols.

Other Requirements Physical Requirements

• Frequent sitting, standing, walking, and working at a computer; occasional lifting of up to 25 pounds.
• Travel throughout South Texas for training events, outreach, and partner engagement.
• Occasional evening or weekend work; duties performed in offices, classrooms, training laboratories, and community settings.

Other Requirements and Factors

• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• Commitment to Caring Campus principles, with the ability to provide exceptional customer service, foster positive relationships, and promote a welcoming, responsive, and student-centered environment for internal and external constituents.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Why Join the Javelina Nation? Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community
• Opportunities for professional development
• Competitive benefits through the Texas A&M University System
• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here.

4DX: TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus: TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits Compensation: Commensurate with experience Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees’ well-being, professional growth, and financial security.

BENEFITS (rules, policies, eligibility apply) With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.

Insurance:

• Medical
• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
• Up to 83% of premium covered by the university:
• Employee and Spouse
• Employee and Children
• Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-Campus Wellness Opportunities:

• TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Employee Tuition Assistance Program
• Book scholarships
• Public Service Loan Forgiveness

Retirement:

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position
• Voluntary Tax Deferred Account/Deferred Compensation Plan

Employee Leave:

• 8+ hours of vacation per month
• 8 hours of sick leave per month
• 8 hours of paid Birthday leave
• 12-15 paid holidays per year

Additional Information A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities.

Application Instructions During the application process applicants have one opportunity to enter the requested information, upload documents and submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application
• Cover Letter/Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• Contact information for 3 professional references

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.