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TopStitch - Early Career Development Program
Stitch Consulting Services, Inc.
Indianapolis, IN
Learn and work alongside Stitch's talented Project Managers, Solution Architects, Technical Producers, ect, gaining exposure to data models, tech stacks, and the platforms that power…
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Technical Specialist 2
GAI Consultants Inc
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GAI Consultants, Inc is seeking a Technical Specialist 2 to work within our Civil and Environmental Business Sector. The successful candidate will enjoy working in a challenging,…
Added 1 min ago
Assistant Director of Facilities Campus Buildings
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…scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC…
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Pharmacy Revenue Cycle Manager
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Senior Mainframe Systems Programmer
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Senior Professional Services Consultant - Data Security
Proofpoint, Inc.
AZ · CT · TX · PA · UT · WA · VA · VT · OH
…top accounts. The Consultant must be confident working with technical resources, analysts, project sponsors, and executive stakeholders, delivering strong communication through product…
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JT
Configuration Management Analyst
JSL Technologies Incorporated
Port Hueneme, CA
- $28 to $32 USD / hour
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Electronic Imaging Technician Lead
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- $28.95 to $40.52 USD / hour
…improve efficiency, and strengthen quality assurance. Performs technical analysis, design, support, implementation, and project management for technology-related activities with moderate…
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Lead Software Engineer - ServiceNow
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As a Lead Software Engineer at JPMorganChase within the Infrastructure Platform ServiceNow IT Service Management , you are an integral part of an agile team that works to enhance, build,…
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IS
Analyst, Security Program Strategy Controls Assurance
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- $40 to $48 USD / hour
…technology and talent solutions, we strategically align industry and technical expertise with our clients’ business objectives and cultural needs. Our solutions are tailored to each client…
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Environmental Specialist
State of Iowa
Des Moines, IA
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Computer Skills, Self Management Skills, Project Management, and Technical Skills in water quality sampling, field, and GIS.
Added 4 mins ago
Senior eDiscovery Project Coordinator
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…the position for you. CACI is looking to add to our senior technical team by adding an eDiscovery Project Coordinator (EDPC) which is a senior level position and is responsible for…
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Senior Network Engineer (Firewall)
CACI
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…applications and infrastructure using an integrated IT Service Management approach. Join us to make a meaningful impact on a program of national…
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Controls Engineer
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Chicago, IL
- $90,000 to $110,000 USD / year
Excellent communication and project management abilities.
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Vice President, Claims Technical & Technology Lead
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Jersey City, NJ · Atlanta, GA
Accountable for providing project leadership including program deliverables execution and presenting findings to all levels of management
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Mechanical Commissioning Engineer - Data Centers
Upchurch
Jackson, MS · Austin, TX · Charlotte, NC · Atlanta, GA · SC · Pittsburgh, PA · NC · Houston, TX · GA · Philadelphia, PA · Dallas, TX · Oxford, MS · MS
…adhering to strict Method of Procedure (MOP), safety, and change-management…
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Product Operations Specialist
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- $82,000 to $95,000 USD / year
…a Senior Product Operations Specialist who brings together technical expertise, strategic thinking, and a love of solving complex business…
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Civil Engineer III
CoVolt Power SE
Remote, United States
The Civil Engineer III owns the engineering scope for assigned projects or major systems, providing technical leadership across Design, construction, and commissioning. This role…
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Assistant Manager
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Project Engineer II
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Project Management: The project engineer is responsible for developing technical proposals (solutions and options) to meet customer needs. The Project Engineer develops proposals into…
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Graduate – Digital - Products & Projects - Houston
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Projects (project / program management, delivery management and change management)
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Knowledge of theories, principles and practices of construction and project management as applied to major infrastructure projects.
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Learning Experience Designer
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Strong project and program management skills, including prioritizing and scoping requests and building the processes and frameworks that programs run on.
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Counterintelligence (CI) Analyst
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…has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and…
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Intern - Health Automation & Analytics, Provider Advisory - Campus 2027
Guidehouse Inc.
VA · IL · NY · GA
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…controls, operating efficiency, transparency and performance management, and ability to comply with federal laws and regulations. During your assignment, you will be given the opportunity…

Tepa LLC

Project Administrative Assistant

Remote, United States

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Job details

Experience: 3 years of project support experience
Posting language: English
Posted: Nov 6, 2026

Original job description

ABOUT THE TEPA COMPANIES

Established in 2005 and owned by the Paskenta Band of Nomlaki Indians, The Tepa Companies deliver comprehensive and sustainable solutions to federal, state, local, and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing, and technology services.

When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole, and subsequently, our Tribe.

We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits package. Our benefits package includes comprehensive medical, dental, vision, generous paid time off and holidays, 401(k) plan with company match, life insurance, flexible spending and health savings account, mental health support and resources, short and long-term disability, and tuition reimbursement.

LOCATION: This is a hybrid position requiring regular in-office presence within any of our main offices.

ABOUT THE JOB

The Tepa Companies are seeking a Project Administrative Assistant for Industrial Services that will provide project support to project management and field teams. This role creates and maintains project files, tracks subcontractor and vendor paperwork (including but not limited to subcontracts, insurance, payroll, pay applications), tracks equipment and vehicles, requisitions supplies, and communicates with field and office staff regarding subcontractor employee hours and labor classifications. Subject to program assignment, this role may also maintain, evaluate, and correct project folders in electronic archival platforms; coordinate H&S, technical, and quality training; track H&S, technical, and quality training completion and expiration dates; inventory, maintain and distribute H&S related equipment; maintain document subscription services; and maintain document libraries.

Job Functions:

Create and maintain project specific Wage Rate Sheets for field personnel
Process self-perform and subcontractor certified payroll
Process incoming invoices and pay applications
Prepare and submit client billing
Prepare Project Closeout Reports
Prepare subcontracts
Prepare DBIA Agreements
Prepare purchase orders
Prepare professional service orders
Prepare vendor/subcontractor change orders
Prepare and submit Base Access Requests
Schedule delivery and pick-up on on-site rental equipment
Coordinate international shipping
Coordinate international flights
Respond to field staff questions
Ensure accounting has necessary contract documents for project maintenance and payments
Track and submit expense reports for management and field teams
Report status and updates verbally and in written form to management
Coordinate efforts within the team and with outside vendors efficiently
Conduct general clerical duties as required (typing, filing, meetings, etc.).
Prepare memos, forms, and letters as needed
File electronic and hard copy documents
Submit and track business licenses

Subject to program assignment, this role may also:

Monitor and update the safety training matrix with current safety certifications of field employees
Extract H&S training certificates from the Health & Safety Institute and post them in the IS document archival platform(s) (e.g., Server, SharePoint, etc.)
Arrange H&S training for employees with appropriate certifications per project needs with assistance from personnel supervisors
File fit test and medical monitoring data on the Tepa SharePoint
Schedule physicals under the medical monitoring program·
Conduct periodic desk side safety document audits
Assist Site Safety and Health Officers with company safety policies and procedures
Maintain safety equipment inventories and calibration services
Coordinate distribution of safety equipment to/from work sites·
Maintain the IS document archival platform(s) (e.g., Server, SharePoint, etc.) to include reviews for completeness of project folders and compliance with the Server Standard Operating Procedure
Assist with maintaining the IS Standard Operating Procedures library
Assist with maintaining the IS job description library
Maintain the quality and technical training matrix
Arrange quality and technical training for employees with appropriate certifications per company and project needs with assistance from personnel supervisors
Conduct editorial reviews on technical and quality documents
Process technical document subscription service renewals
Assist with procedural and documentation standardization.
Develop guidelines and templates to provide uniformity to proposal and post award documentation.
Assist with organizing and conducting conferences

WHAT WE’RE LOOKING FOR:

High school diploma or GED
3 years of project support experience
Intermediate proficiency in Microsoft Word, Excel, and Outlook
Ability to plan, organize, and prioritize assigned responsibilities with appropriate independence
Ability to follow detailed job-related instructions and maintain attention to detail
Ability to communicate fluently in English, verbally and in writing, as necessary to perform job responsibilities
Ability to communicate and work effectively with coworkers, clients, vendors, and other stakeholders, as applicable to job responsibilities.

Equal Opportunity Employer/Veterans/Disabled

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