Jobs in the United States

25+ jobs

Save this search

Added just now
Sales Representative - Facility Services
Cintas
Savannah, GA
…sales role, you will apply the learnings from the Cintas Sales Training Program. This includes putting into practice valuable skills in cold-calling, in-person sales, product…
Added just now
Workshop Facilitator- PACE
NADAP
Brooklyn, NY
Program Overview: NADAP’s Pathways for Access to Careers and Employment (PACE) program is a new career services initiative funded by NYC's Human Resources Administration working with adults…
Added just now
N
Career Counselor- PACE
NADAP
Brooklyn, NY
- $58,000 USD / year
…clients in determining their career pathway, education and training, and goal planning. Assist in the career decision making process to help clients identify their strengths, experiences,…
Added just now
Career Coach - PACE
NADAP
Brooklyn, NY
Program Overview: NADAP’s Pathways for Access to Careers and Employment (PACE) program is a new career services initiative funded by NYC's Human Resources Administration working with adults…
Added just now
N
Career Counselor ABAWD - PACE
NADAP
Brooklyn, NY
- $58,000 USD / year
Position Summary: The PACE ABAWD Career Counselor provides intake, assessment, and ongoing case management services to ABAWD Cash Assistance clients referred to the PACE program. This role…
Added just now
Applications Engineer
FLSmidth Inc.
United States
…the mining industry as a part of our Applications Engineering Program in our KREBS Pumps, Cyclones, and Valves Products Group. Successful applicants will undergo a structured long-term…
Added just now
WF
Specialty Team Member (Beer, Wine, Cheese & Chocolate) - Part Time
Whole Foods Market
Palm Beach Gardens, FL
- $17 to $24.4 USD / hour
- Part-time
Assists with sampling program, keeping sample areas full, clean and appealing.
Added just now
WF
Specialty Team Member (Beer, Wine, Cheese & Chocolate) - Full Time
Whole Foods Market
Sarasota, FL
- $16.75 to $24.4 USD / hour
- Full-time
Assists with sampling program, keeping sample areas full, clean and appealing.
Added just now
Site Leader - Birmingham
Carvana
Birmingham, AL
Ensures management beliefs and behaviors are in line with the Carvana culture
Added just now
Graveyard Logistics Manager
Carvana
Oklahoma City, OK
Providing mentoring and accountability to, direct reports and succession planning through coaching, leadership development and training, and performance management.
Added just now
C
Asset Protection and Safety Lead
Carvana
San Antonio, TX
- $60,000 to $65,000 USD / year
Implement, execute, and directly lead our Incident Management program at our HQ locations.
Added just now
C
Asset Protection and Safety Lead
Carvana
Akron, NY
- $60,000 to $65,000 USD / year
Implement, execute, and directly lead our Incident Management program at our HQ locations.
Added just now
CL
Maintenance Assistant
CLS Living
Harrisonburg, VA
- $19 USD / hour
Identify and address potential situations that could cause liability to the property or management company.
Added just now
CI
Engineer, Electrical Design - Graduate Development Program
Celestica International LP
Maple Grove, MN
- $65,000 to $75,000 USD / year
…experience? The Celestica Engineering Graduate Development Program (EGDP) is for candidates who aspire to become engineering leaders. Over a period of 36 months, graduates complete three…
Added just now
CB
Maintenance Tech III - 2nd Shift
Cadrex Bloomingdale & Romeoville
Bloomingdale, IL
- $35 to $45 USD / hour
Assist in the ongoing training of maintenance staff and operators for scheduled and regular maintenance
Added just now
CM
Buyer II
Cadrex Mukilteo
Mukilteo, WA
- $80,000 to $100,000 USD / year
Optimize order management process to ensure effective communication with suppliers
Added just now
CA
Quality Technician II - 2nd Shift
Cadrex Agawam
Agawam, MA
- $25 to $29 USD / hour
…fabrication, operating within a continuous improvement or quality management system (QMS), with hands-on inspection experience; or an equivalent combination of education and…
Added just now
G
Licensed Veterinary Technician
GPAC
Virginia Beach, VA
- $20 to $30 USD / hour
➔ Provide compassionate nursing care to hospitalized and recovering patients, including wound management, IV catheterization, and fluid therapy.
Added just now
G
Licensed Veterinary Technician
GPAC
Suffolk, VA
- $20 to $30 USD / hour
➔ Provide compassionate nursing care to hospitalized and recovering patients, including wound management, IV catheterization, and fluid therapy.
Added just now
G
Licensed Veterinary Technician
GPAC
Roanoke, VA
- $20 to $30 USD / hour
➔ Provide compassionate nursing care to hospitalized and recovering patients, including wound management, IV catheterization, and fluid therapy.
Added just now
G
Licensed Veterinary Technician
GPAC
Newport News, VA
- $20 to $30 USD / hour
➔ Provide compassionate nursing care to hospitalized and recovering patients, including wound management, IV catheterization, and fluid therapy.
Added 1 min ago
Item Unique Identification (IUID) and Asset Tracking Specialist [P1ACBRNP021]
ProSidian Consulting, LLC
Jefferson County, AR
Service alignment - NAICS 541611, Management and Financial Consulting, Acquisition and Grants Management Support, and Business Program and Project Management Services.
Added 1 min ago
Unlicensed Team Lead (AM) - Mental Health 326
Main Template
Perris, CA
Under direct supervision of the Clinical Director/Administrator, this entry-level management position supervises multidisciplinary teams, coordinates service needs, and collaborates with…
Added 1 min ago
Defense Materiel Quality Assurance Manager [P1ACBRNP023]
ProSidian Consulting, LLC
Jefferson County, AR
Quality management, inspection, configuration compliance, nonconformance control, corrective actions, and workforce training. Quality management, inspection procedures, nonconformance…
Added 1 min ago
Patient Navigator through AmeriCorps
New York, NY
…launch Public Health AmeriCorps. The Public Health AmeriCorps program supports the recruitment, training, and development of the next generation of public health leaders who will be ready…

Tepa LLC

Project Administrative Assistant

Remote, United States

Apply About employer

Applications open in a new tab.

Job details

Experience: 3 years of project support experience
Posting language: English
Posted: Nov 6, 2026

Original job description

ABOUT THE TEPA COMPANIES

Established in 2005 and owned by the Paskenta Band of Nomlaki Indians, The Tepa Companies deliver comprehensive and sustainable solutions to federal, state, local, and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing, and technology services.

When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole, and subsequently, our Tribe.

We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits package. Our benefits package includes comprehensive medical, dental, vision, generous paid time off and holidays, 401(k) plan with company match, life insurance, flexible spending and health savings account, mental health support and resources, short and long-term disability, and tuition reimbursement.

LOCATION: This is a hybrid position requiring regular in-office presence within any of our main offices.

ABOUT THE JOB

The Tepa Companies are seeking a Project Administrative Assistant for Industrial Services that will provide project support to project management and field teams. This role creates and maintains project files, tracks subcontractor and vendor paperwork (including but not limited to subcontracts, insurance, payroll, pay applications), tracks equipment and vehicles, requisitions supplies, and communicates with field and office staff regarding subcontractor employee hours and labor classifications. Subject to program assignment, this role may also maintain, evaluate, and correct project folders in electronic archival platforms; coordinate H&S, technical, and quality training; track H&S, technical, and quality training completion and expiration dates; inventory, maintain and distribute H&S related equipment; maintain document subscription services; and maintain document libraries.

Job Functions:

Create and maintain project specific Wage Rate Sheets for field personnel
Process self-perform and subcontractor certified payroll
Process incoming invoices and pay applications
Prepare and submit client billing
Prepare Project Closeout Reports
Prepare subcontracts
Prepare DBIA Agreements
Prepare purchase orders
Prepare professional service orders
Prepare vendor/subcontractor change orders
Prepare and submit Base Access Requests
Schedule delivery and pick-up on on-site rental equipment
Coordinate international shipping
Coordinate international flights
Respond to field staff questions
Ensure accounting has necessary contract documents for project maintenance and payments
Track and submit expense reports for management and field teams
Report status and updates verbally and in written form to management
Coordinate efforts within the team and with outside vendors efficiently
Conduct general clerical duties as required (typing, filing, meetings, etc.).
Prepare memos, forms, and letters as needed
File electronic and hard copy documents
Submit and track business licenses

Subject to program assignment, this role may also:

Monitor and update the safety training matrix with current safety certifications of field employees
Extract H&S training certificates from the Health & Safety Institute and post them in the IS document archival platform(s) (e.g., Server, SharePoint, etc.)
Arrange H&S training for employees with appropriate certifications per project needs with assistance from personnel supervisors
File fit test and medical monitoring data on the Tepa SharePoint
Schedule physicals under the medical monitoring program·
Conduct periodic desk side safety document audits
Assist Site Safety and Health Officers with company safety policies and procedures
Maintain safety equipment inventories and calibration services
Coordinate distribution of safety equipment to/from work sites·
Maintain the IS document archival platform(s) (e.g., Server, SharePoint, etc.) to include reviews for completeness of project folders and compliance with the Server Standard Operating Procedure
Assist with maintaining the IS Standard Operating Procedures library
Assist with maintaining the IS job description library
Maintain the quality and technical training matrix
Arrange quality and technical training for employees with appropriate certifications per company and project needs with assistance from personnel supervisors
Conduct editorial reviews on technical and quality documents
Process technical document subscription service renewals
Assist with procedural and documentation standardization.
Develop guidelines and templates to provide uniformity to proposal and post award documentation.
Assist with organizing and conducting conferences

WHAT WE’RE LOOKING FOR:

High school diploma or GED
3 years of project support experience
Intermediate proficiency in Microsoft Word, Excel, and Outlook
Ability to plan, organize, and prioritize assigned responsibilities with appropriate independence
Ability to follow detailed job-related instructions and maintain attention to detail
Ability to communicate fluently in English, verbally and in writing, as necessary to perform job responsibilities
Ability to communicate and work effectively with coworkers, clients, vendors, and other stakeholders, as applicable to job responsibilities.

Equal Opportunity Employer/Veterans/Disabled

Apply About employer

Report this job