Administrative Services Coordinator II

Description of Job Duty:

The overall purpose of this position is to provide administrative support to the new PhD program and existing MS program and to serve as the primary point of contact for graduate student inquiries and issues. Responsibilities include the following:

• coordinating recruitment activities and logistics of visiting students
• tracking multi-year student progress through various milestones
• processing student application materials
• managing financial records for assistantships
• processing graduate student stipends and tuition waivers
• performing research-related purchasing and associated account management, as necessary
• coordinating qualifying examinations and thesis/dissertation defenses
• maintaining program records for accreditation and assessment
• managing data for federal reporting requirements
• other tasks as requested by the department chair

Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Essential Functions:

Coordinate recruitment efforts, tracking student progress, processing applications, processing and managing graduate student financial records, performing research-related purchasing and grant management, coordinating student examinations and other required activities, collecting and maintaining data and records for required assessment and reporting, and performing other tasks as needed.

Physical Demands:

Those typical of an office environment.

Work Hours:

This is a half-time position. Typical work to include approximately 3.75 hours/day between the hours of 8:00 a.m. - 4:30 p.m., Monday-Friday. Additional hours if/when needed.

Special Instructions:

Applicants are required to electronically upload a cover letter, resume, and complete contact information for three references. References will be contacted at a later date. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.

Salary:

Commensurate with education and experience. Level S2, Grade 6.

Benefits Information:

The University offers a competitive benefits package. Benefits include the initial accumulation of one vacation day per month and one sick leave day per month, and thirteen University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.

Minimum Qualifications:

• High school diploma or equivalent.
• At least two years of experience in a clerical position, including bookkeeping and/or accounting duties for at least part of that time.
• Proficiency in standard office programs such as Microsoft Word and Excel.
• Ability to communicate clearly, both verbally and in writing.
• Ability to learn new computer skills, particularly those related to purchasing and accounting software used by Tennessee Tech.
• Ability to interact professionally with faculty, staff, students, and external vendors.
• Ability to manage a wide variety of responsibilities efficiently and independently.

Preferred Qualifications:

• Bachelor’s degree in business, accounting, or a related field from an accredited institution.
• More than two years of professional experience.