Operations Administrative Assistant

Description

Location Gulfport, Mississippi Work arrangement On-site, five days per week Travel Approximately 20% Reporting relationship Reports to the local Field Operations Supervisor Support area Mississippi and Mobile regions Job Summary The Administrative Assistant will provide on-site administrative support for Technology Organization Field Operations in the Mississippi and Mobile regions. Based in Gulfport, this role will report to the local Field Operations Supervisor and support day-to-day operations, projects, employees, and leaders across both regions. The position requires a consistent local presence, strong organization, sound judgment, and the ability to manage multiple priorities with limited supervision.

Key Responsibilities

Process employee time and maintain required timekeeping reports. Prepare and reconcile employee expenses, procurement card statements, invoices, and office administration expenses. Coordinate utility bill processing and related usage tracking for Mississippi locations. Maintain employee training records, group schedules, calendars, and local conference room calendars. Plan meetings and departmental events, including room scheduling, video conferencing, catering, and other arrangements. Arrange business travel for supervisors and staff. Prepare presentations, reports, correspondence, and other business documents. Order and maintain office supplies, leased equipment, safety glasses, safety gloves, and other operating materials. Support local safety and compliance administration, including schedules, inventories, and fire extinguisher tracking. Provide general office support, including mail distribution, document handling, phone coverage, filing, and copying. Support special projects and provide backup administrative coverage for Field Operations as needed. Travel within the supported regions approximately 20% of the time. Education and Experience High school diploma or equivalent required; college degree preferred. Two or more years of administrative support experience preferred. Experience supporting a large department, operations team, or customer service organization is highly desired. Experience with timekeeping, expense reporting, invoice processing, travel arrangements, and meeting coordination preferred. Experience using Oracle or a similar system for time, expense, and invoice processing is preferred. Must qualify on the required pre-employment clerical assessment. Certified Administrative Professional or similar administrative certification is desired but not required. Knowledge, Skills, and Abilities Ability to organize, prioritize, and complete work for multiple employees and leaders while meeting deadlines. Strong customer service, interpersonal, written, and verbal communication skills. Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook. Ability to maintain accurate records, reports, calendars, and administrative data. Ability to protect confidential and sensitive information. Ability to exercise independent judgment, take initiative, and work with minimal direction. Flexibility to respond to changing priorities and support work outside normal administrative duties when needed.

Skills

Administration, Calendar management, Outlook, Office suite, utility industry, Oracle

Top Skills Details

Administration,Calendar management,Outlook,Office suite

Additional Skills & Qualifications

Behavioral Expectations Professional, trustworthy, and service-oriented. Proactive, dependable, and committed to accurate, timely results. Adaptable team player who supports a positive work environment. Consistently demonstrates company values and sound judgment. Work Requirements This is an on-site position in Gulfport, Mississippi, five days per week. Approximately 20% travel is required to support the Mississippi and Mobile regions. A valid drivers license and the ability to travel to supported work locations are required.

Experience Level

Intermediate Level

Job Type & LocationThis is a Contract position based out of Gulfport, MS. Pay and BenefitsThe pay range for this position is $10.00 - $22.50/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Gulfport, MS. Application DeadlineThis position is anticipated to close on Nov 19, 2026. Workplace TypeThis is a fully onsite position in Gulfport,MS.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.