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Added 22 mins ago
A
Public Service - Higher Education Management Consulting Senior Manager – Transformation Lead
Accenture
Chicago, IL
- $132,500 to $338,300 USD / year
…seeking individuals that have demonstrated this through overall program delivery or deep experience in specific functional domains such as Finance, HR, payroll, procurement, or research…
Added 22 mins ago
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Administrative Services Assistant
TEKsystems
Chicago, IL
- $25 to $28 USD / hour
Familiarity with visitor management systems, service request platforms, or workplace operations tools (e.g., FedEx Ship Manager, ServiceNow).
Added 39 mins ago
Human Resource (HR) Manager
Cesna Recruitment
Pueblo, CO
Added 42 mins ago
TS
Cortez Center Operations Coordinator
The Salvation Army Intermountain Division
Cortez, CO
- $40,123 USD / year
…social services to clients, and assisting the Thrift Store Manager with certain daily operations. This position will split time between the center's office and our thrift…
Added 42 mins ago
UO
EHWB Project and Support Services Manager
University of Colorado Denver
Boulder, CO
- $34,986 USD / year
The Employee Health & Well-Being (EHWB) Project and Support Services Manager is a central project and support services liaison, coordinating work across Business Services (procurement and…
Added 42 mins ago
UO
Professional Assistant
University of Colorado Denver
Boulder, CO
- $47,900 to $52,000 USD / year
Attend Leadership Team and Manager Team meetings as administrative support; prepare agendas and minutes.
Added 42 mins ago
TS
Camp Support Staff Per Diem
The Salvation Army Intermountain Division
Estes Park, CO
- $40,123 USD / year
…helping with all areas related to general cleaning duties, program duties, and working in the Mill Coffee Shop/Store. This role requires a self-motivated, energetic person with a solid work…
Added 42 mins ago
TS
Service Center Director
The Salvation Army Intermountain Division
Durango, CO
- $70,000 USD / year
Schedule: 40W M-F 8:30AM - 5:00PM M30Supervises: Case Manager; Interns; Volunteers
Added 48 mins ago
CB
Restaurant Manager
COLD BEERS & CHEESEBURGERS - CACTUS
Phoenix, AZ
- $65,000 to $73,000 USD / year
Square One Concepts is seeking a highly motivated and experienced Restaurant Manager to oversee operations. As a Restaurant Manager, you will be responsible for ensuring exceptional…
Added 1 hour ago
AA
Intern - Financial Planning & Analysis (Summer 2027)
Alaska Airlines
SeaTac, WA
- $25 USD / hour
This internship is for summer 2027. Our internships are full-time for 12 weeks, and we offer two program timelines to align with different academic calendars.
Added 1 hour ago
AA
Intern - Software Delivery Platform (Summer 2027)
Alaska Airlines
SeaTac, WA
- $30 USD / hour
This internship is for summer 2027. Our internships are full-time for 12 weeks, and we offer two program timelines to align with different academic calendars.
Added 1 hour ago
AA
Intern - BI Analyst (Summer 2027)
Alaska Airlines
Renton, WA
- $30 USD / hour
This internship is for summer 2027. Our internships are full-time for 12 weeks, and we offer two program timelines to align with different academic calendars.
Added 1 hour ago
CH
Seasonal Holiday Retail Manager - Westfield Topanga
Cherry Hill Programs
Canoga Park, CA
- $21 to $22 USD / hour
As our Local Manager, you'll lead the team responsible for creating magical holiday memories for children and families. You'll oversee daily photo operations, drive sales and service…
Added 1 hour ago
HR Coordinator
E11EVEN Club Hotel & Residences
Miami, FL
…Department in daily administrative functions. Assist the General Manager and Director of Human Resources with key responsibilities for both offices, which includes new hire administration,…
Added 1 hour ago
T
Procurement Training & Contract Management Advisor
TEKsystems
Rosemead, CA
- $60 to $80 USD / hour
…to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision…
Added 1 hour ago
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Senior IT & Business Project Manager
TEKsystems
Fairfield, CA
- $80 USD / hour
We are hiring for a Senior IT & Business Project Manager to lead a high-impact healthcare interoperability initiative driven by new regulatory requirements from the California Department of…
Added 1 hour ago
Electronics Mechanic
Veterans Affairs, Veterans Health Administration
Loma Linda, CA
Added 1 hour ago
Payroll Systems and Financial Operations Specialist
Defense Microelectronics Activity
McClellan, CA
…Recruitment incentive may be authorized if determined by the Hiring Manager to be in the best interest of the Agency. Telework is available in accordance with DOD Policy basis. Remote work…
Added 1 hour ago
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People Services Associate
TEKsystems
Santa Monica, CA
- $28 to $34.47 USD / hour
HR support: answering employee and manager questions about HR policies and processes
Added 1 hour ago
Manager, Ops KPI, Ramp - Austin, TX - (M3)
Applied Materials
Austin, TX · Austin
Ensures that specific project and program objectives are defined for areas of responsibility, and that necessary preliminary activities (e.g., determination of outcomes, milestones,…
Added 1 hour ago
T
Technical Product Manager
TEKsystems
Torrance, CA
- $68.02 USD / hour
…to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision…
Added 1 hour ago
AC
Supply Chain Planner
Aston Carter
Torrance, CA
- $35 to $45 USD / hour
Two (2) or more years of related experience in roles such as Material Planner, Production Planner, Buyer, Program Manager, Operations Lead, or similar supply chain functions.
Added 1 hour ago
T
Data Program Manager
TEKsystems
Cupertino, CA
- $65 to $75 USD / hour
We are looking for an experienced Data Program Manager to lead a strategic initiatives across eCommerce, Issuer Products and Engineering Analytics. As a Data Program Manager, you will…
Added 1 hour ago
TS
Camp Support Staff Per Diem
The Salvation Army Intermountain Division
Estes Park, CO
- $40,123 USD / year
…helping with all areas related to general cleaning duties, program duties, and working in the Mill Coffee Shop/Store. This role requires a self-motivated, energetic person with a solid work…
Added 1 hour ago
UO
Divisional Affairs Manager
University of Colorado Denver
Boulder, CO
- $65,000 to $80,000 USD / year
The College of Arts and Sciences at CU Boulder invites applications for the Divisional Affairs Manager position! This role for the Division of Social Sciences reports to the Senior…

TEKsystems

Administrative Services Assistant

Chicago, IL, United States

$25 to $28 USD / hour

Apply About employer

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Job details

Pay: $25 to $28 USD / hour
Education: High school diploma
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

Administrative Support

Provide administrative support across Business and Administrative Support Services and other assigned departments.
Manage calendars, schedule meetings, coordinate logistics, and prepare meeting materials.
Maintain distribution lists, shared mailboxes, and group calendars.
Assist with travel arrangements, expense reporting, and document preparation.
Create surveys, monitor participation, and compile results.
Collect, consolidate, and present information from multiple sources for reports and presentations.
Coordinate and maintain departmental records, trackers, and administrative documentation.
Provide administrative coverage and backup support as needed.

Meeting, Training & Event Coordination

Coordinate logistics for in-person, virtual, and hybrid meetings, training sessions, and events.
Reserve conference rooms and coordinate audiovisual support.
Develop agendas, attendee communications, schedules, and supporting materials.
Manage registration processes and greet guests, speakers, and vendors.
Support employee programs, leadership events, ERG activities, training programs, recognition events, and department meetings.
Monitor event execution and resolve issues to support a positive participant experience.

Catering Coordination

Serve as the primary point of contact for internal catering requests.
Coordinate catering orders, vendor communications, delivery logistics and room setup requirements.
Confirm attendee counts, dietary restrictions, and service requirements.
Build productive relationships with approved vendors and identify service improvements.

Vendor Administration & Financial Support

Support vendor onboarding, documentation, and administration activities.
Process purchase orders, contracts, invoices, and supporting documentation.
Track expenditures, reconcile invoices, maintain records, and assist with budget reporting.

-Maintain accurate documentation to support compliance with Bank policies and procedures.

Employee Experience & Program Support

Coordinate employee recognition and engagement initiatives.
Support training and professional development programs, including registration, documentation, and completion tracking.
Assist with Continuing Professional Education (CPE) administration and certification processes.
Provide logistical support for employee events, employee resource groups (ERGs), onboarding programs, and workplace engagement activities.
Collaborate with HR, Communications, Facilities, and business leaders to deliver a positive employee experience.

Office Operations

Provide reception and visitor support as needed.
Coordinate promotional items, gifts, and related administrative requests.
Support facilities-related administrative activities and vendor coordination.
Help maintain a safe, professional, and welcoming workplace environment.

Required Skills & Qualifications

High school diploma required; Associate or Bachelors degree preferred.

Previous experience in reception, administrative support, workplace services, or facilities support, preferably in a corporate environment.

Strong customer service orientation with a professional, approachable demeanor.

Excellent verbal and written communication skills, including a professional phone manner.

Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Ability to remain patient, responsive, and solution oriented when interacting with challenging situations or customers.

Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel) and comfort learning new systems.

Ability to exercise discretion and handle sensitive or confidential information appropriately.

Preferred / Plus Qualifications

Experience in hospitality, in person customer service, or employee facing corporate roles.

Familiarity with visitor management systems, service request platforms, or workplace operations tools (e.g., FedEx Ship Manager, ServiceNow).

Security training, First Aid, and/or CPR certification.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Chicago, IL.

Application Deadline

This position is anticipated to close on Nov 14, 2026.

Workplace Type

This is a fully onsite position in Chicago,IL.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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More about this job

Skills

Administrative support
Fix meetings
Logistics
Reporting
Presentation skills
Documentation
Greet guests
Leadership
Coordinate catering
Customer service
Communication skills
Organizational skills
Attention to detail
Microsoft 365
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
FedEx Ship Manager
ServiceNow
First Aid
CPR

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