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Added 14 mins ago
UO
Associate Director of Staff Experience
University of Colorado Denver
Boulder, CO
- $34,986 USD / year
Success in this role requires exceptional collaboration. The Associate Director partners closely with colleagues across Residence Life, University Housing, Student Life, Human Resources,…
Added 18 mins ago
Sous Chef, Banquets
Montage Big Sky LLC
Montage Big Sky, MT
…our success is all because of you. Here, you’re not just an associate but a passionate creator of authentic, personalized experiences. You’ll feel empowered to think creatively, discover…
Added 51 mins ago
T
Administrative Services Assistant
TEKsystems
Chicago, IL
- $25 to $28 USD / hour
Provide administrative support across Business and Administrative Support Services and other assigned departments.
Added 52 mins ago
UB
Beauty Advisor
Ulta Beauty, Inc.
South Plainfield, NJ
- $16 to $24 USD / hour
…cleanliness and completing tasks as assigned. The BA supports the leadership team through a focus on performance (service/retail sales and in-store events), people (guest service), and…
Added 52 mins ago
Merchandise Manager
Ulta Beauty, Inc.
Mebane, NC
Execute the Guest Engagement Leader program flawlessly through business ownership, associate coaching, and leading a helpful and friendly guest experience to drive business results across…
Added 52 mins ago
Beauty Advisor
Ulta Beauty, Inc.
Lafayette, LA
…cleanliness and completing tasks as assigned. The BA supports the leadership team through a focus on performance (service/retail sales and in-store events), people (guest service), and…
Added 52 mins ago
UB
Sales Manager
Ulta Beauty, Inc.
Skillman, NJ
- $28 to $35 USD / hour
Execute the Guest Engagement Leader program flawlessly through business ownership, associate coaching and leading a helpful and friendly guest experience to drive business results across…
Added 52 mins ago
UB
Operations Manager
Ulta Beauty, Inc.
San Jose, CA
- $28 to $35 USD / hour
Execute the Guest Engagement Leader program flawlessly through business ownership, associate coaching and leading a helpful and friendly guest experience to drive business results across…
Added 1 hour ago
UO
Director of Strategic Initiatives
University of Colorado Denver
Boulder, CO
- $99,700 to $115,000 USD / year
The Director provides leadership and project management for AACSB accreditation in coordination with the Associate Dean for Research and Academics, as well as campus-level accreditation…
Added 1 hour ago
Associate - Player Information
Milwaukee Brewers
Milwaukee, WI
The Associate – Player Information will focus on analyzing and disseminating various forms of player data and video for development purposes. This position will help support the…
Added 1 hour ago
Senior Operations Manager
CACI International
Los Angeles, CA
…mitigation, COOP/DR exercises, and customer engagement. Your leadership ensures alignment with scope, timelines, and contract requirements, directly contributing to program success across…
Added 2 hours ago
UO
Associate Director of Marketing & Social Media
University of Colorado Denver
Boulder, CO
- $95,000 to $100,000 USD / year
The Associate Director, Marketing & Social Media at the College of Engineering & Applied Science (CEAS) is an essential position for building the CEAS brand, supporting student recruitment,…
Added 2 hours ago
Retail Assistant Manager (Assistant Brand Experience Leader)-CIELO VISTA MALL II
Bath & Body Works
El Paso, TX
401k with company match and Associate Stock Purchase program with discount.
Added 2 hours ago
D
Manager, Inventory
DSV
Fort Worth, TX
- $100,000 to $110,000 USD / year
Assist with associate relations and training.
Added 2 hours ago
D
Supervisor, Inventory
DSV
Fort Worth, TX
- $70,000 to $80,000 USD / year
…inventory accuracy through the administration of the cycle count program and the thorough analysis and response to miscellaneous issues and receipts. The Inventory Supervisor is also…
Added 3 hours ago
WI
Front End Coach
Walmart Inc.
NV
- $65,000 to $100,000 USD / year
Provides supervision and development opportunities for hourly associates by hiring training and mentoring of associates assigning duties settingclear expectations providing associate…
Added 3 hours ago
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(USA) Fashion Coach
Wal-Mart Stores East, LP
Janesville, WI
- $65,000 to $100,000 USD / year
Provides supervision and development opportunities for hourly associates by hiring, training, and mentoring of associates; assigning duties; setting clear expectations; providing associate…
Added 3 hours ago
WS
(USA) Overnight Stocking Coach, Non-ComplexLocation
Wal-Mart Stores East, LP
United States
- $65,000 to $100,000 USD / year
Provides supervision and development opportunities for hourly associates by hiring training and mentoring of associates assigning duties settingclear expectations providing associate…
Added 3 hours ago
WI
Stocking 2 Coach
Walmart Inc.
Sulphur, OK
- $65,000 to $100,000 USD / year
Provides supervision and development opportunities for hourly associates by hiring training and mentoring of associates assigning duties settingclear expectations providing associate…
Added 3 hours ago
RN Director of Nursing Perioperative Services
MedStar Health
Washington, DC
…operations which include clinical and financial management associate education and development and resource management with ultimate goal of achieving quality and safe patient care. Assists…
Added 3 hours ago
Safety Specialist
Premier Staffing Solution
BUFFALO, NY
…safety and environmental compliance activities, assisting plant leadership in conducting safety and environmental training, and performing routine plant inspections to reduce injury risks.…
Added 3 hours ago
Municipal & Community Relations Manager
Avangrid Service Co
ROCHESTER, NY
Municipal & Community Relations Manager Reports to: Regional Mgr - Municipal Community Business Relations Location: Rochester, NY Work Type: Office, 5 Days The salary range for this…
Added 3 hours ago
Executive Director, Education Administration - Graduate School
Weill Cornell Medical College
New York, NY
Reporting to the Dean of the Graduate School, the Executive Director provides strategic leadership for the administrative activities and operations of the Office of the Weill Cornell…
Added 3 hours ago
Retail Brand Experience Supervisor-Town Center Plaza
Bath & Body Works
Midwest City, OK
401k with company match and Associate Stock Purchase program with discount.
Added 3 hours ago
UO
Information Technology (IT) Support Specialist
University of Colorado Denver
Boulder, CO
- $62,400 to $70,000 USD / year
…solutions. The incumbent will work closely with OCG staff, leadership, campus partners, and IT staff to find opportunities to streamline workflows, reduce manual effort, create…

TEKsystems

Administrative Services Assistant

Chicago, IL, United States

$25 to $28 USD / hour

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Job details

Pay: $25 to $28 USD / hour
Education: High school diploma
Posting language: English
Posted: Nov 4, 2026

Original job description

Description

Administrative Support

Provide administrative support across Business and Administrative Support Services and other assigned departments.
Manage calendars, schedule meetings, coordinate logistics, and prepare meeting materials.
Maintain distribution lists, shared mailboxes, and group calendars.
Assist with travel arrangements, expense reporting, and document preparation.
Create surveys, monitor participation, and compile results.
Collect, consolidate, and present information from multiple sources for reports and presentations.
Coordinate and maintain departmental records, trackers, and administrative documentation.
Provide administrative coverage and backup support as needed.

Meeting, Training & Event Coordination

Coordinate logistics for in-person, virtual, and hybrid meetings, training sessions, and events.
Reserve conference rooms and coordinate audiovisual support.
Develop agendas, attendee communications, schedules, and supporting materials.
Manage registration processes and greet guests, speakers, and vendors.
Support employee programs, leadership events, ERG activities, training programs, recognition events, and department meetings.
Monitor event execution and resolve issues to support a positive participant experience.

Catering Coordination

Serve as the primary point of contact for internal catering requests.
Coordinate catering orders, vendor communications, delivery logistics and room setup requirements.
Confirm attendee counts, dietary restrictions, and service requirements.
Build productive relationships with approved vendors and identify service improvements.

Vendor Administration & Financial Support

Support vendor onboarding, documentation, and administration activities.
Process purchase orders, contracts, invoices, and supporting documentation.
Track expenditures, reconcile invoices, maintain records, and assist with budget reporting.

-Maintain accurate documentation to support compliance with Bank policies and procedures.

Employee Experience & Program Support

Coordinate employee recognition and engagement initiatives.
Support training and professional development programs, including registration, documentation, and completion tracking.
Assist with Continuing Professional Education (CPE) administration and certification processes.
Provide logistical support for employee events, employee resource groups (ERGs), onboarding programs, and workplace engagement activities.
Collaborate with HR, Communications, Facilities, and business leaders to deliver a positive employee experience.

Office Operations

Provide reception and visitor support as needed.
Coordinate promotional items, gifts, and related administrative requests.
Support facilities-related administrative activities and vendor coordination.
Help maintain a safe, professional, and welcoming workplace environment.

Required Skills & Qualifications

High school diploma required; Associate or Bachelors degree preferred.

Previous experience in reception, administrative support, workplace services, or facilities support, preferably in a corporate environment.

Strong customer service orientation with a professional, approachable demeanor.

Excellent verbal and written communication skills, including a professional phone manner.

Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Ability to remain patient, responsive, and solution oriented when interacting with challenging situations or customers.

Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel) and comfort learning new systems.

Ability to exercise discretion and handle sensitive or confidential information appropriately.

Preferred / Plus Qualifications

Experience in hospitality, in person customer service, or employee facing corporate roles.

Familiarity with visitor management systems, service request platforms, or workplace operations tools (e.g., FedEx Ship Manager, ServiceNow).

Security training, First Aid, and/or CPR certification.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Chicago, IL.

Application Deadline

This position is anticipated to close on Nov 14, 2026.

Workplace Type

This is a fully onsite position in Chicago,IL.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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More about this job

Skills

Administrative support
Fix meetings
Logistics
Reporting
Presentation skills
Documentation
Greet guests
Leadership
Coordinate catering
Customer service
Communication skills
Organizational skills
Attention to detail
Microsoft 365
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
FedEx Ship Manager
ServiceNow
First Aid
CPR

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