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Newport Aquarium Human Resource Coordinator - Full Time Year Round [YR]
Newport Aquarium
Newport, KY
- Full-time
Coordinate and possibly facilitate other required training for hosts. Includes oversight of our Learning Management System as well as coordination of onboarding and ongoing training efforts.
Added just now
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Front Line Manager: Quality (1st shift)
BWXT
Euclid, OH
- $70,000 to $103,000 USD / year
…joint ventures provide environmental restoration and operations management at a dozen U.S. Department of Energy and NASA facilities. BWXT’s technology is driving advances in medical…
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HR Analyst
IVX Health
Brentwood, TN
Support the day-to-day administration of our Applicant Tracking System (ATS), Learning Management System (LMS), and Human Resources Information System (HRIS).
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Lifecycle Marketing Manager
XY Planning Network
Remote, United States
You are a storyteller as much as a strategic thinker, committed to learning our members and the realities of running a fee-only RIA. You will craft on-brand communications that inform,…
Added 1 min ago
Restaurant Manager
Cracker Barrel Old Country Store, Inc.
Mount Sterling, KY
Opportunities to fill your cup – Essential to the growth and development learning journey, our managers get trained and equipped to be role models of the employee and guest experience. At…
Added 1 min ago
DI
Director, Compensation
Devonshire Investors (Delaware) LLC
Boston, MA
- $103,000 to $211,000 USD / year
The Human Resources team consists of associates who work in Line HR, Talent Acquisition, Talent Management, Learning and Development, HR Operations, Sales Compensation, Communications,…
Added 1 min ago
FB
VP, Branch Leader - Boston
Fidelity Brokerage Services LLC
Boston, MA
- $96,000 to $210,000 USD / year
…time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop…
Added 1 min ago
FB
Planning and Advice Associate - Greenwood Village, CO
Fidelity Brokerage Services LLC
Greenwood Village, CO
- $47,500 to $50,000 USD / year
…time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop…
Added 1 min ago
Team Manager-Jacksonville
Panera, LLC
601699 Jacksonville, NC
Career advancement & leadership development opportunities
Added 1 min ago
Manager in Training-939
Panera, LLC
600939 Manassas, VA
Career advancement & leadership development opportunities
Added 1 min ago
Manager In training -759
Panera, LLC
600759 Harrisburg, PA
Career advancement & leadership development opportunities
Added 1 min ago
Assistant General Manager
Panera, LLC
600616 Chesterfield, MO
Career advancement & leadership development opportunities
Added 1 min ago
Paraprofessional Ex Ed - Gower ES (2026-2027)
Metro Nashville Public Schools
Nashville, TN
Attends and actively participates in professional development opportunities to enhance skills and understanding of special populations, may include training for proper restraint procedures,…
Added 1 min ago
Senior Software Engineer - GA
Vensure Employer Solutions
Duluth, GA
…just technology and support: PrismHR SEEDS sales and marketing program, the annual PrismHR LIVE Conference, and numerous learning opportunities throughout the year are all designed…
Added 2 mins ago
AVP of Customer Service
Fort Mill, SC
Establish clear expectations for leadership ownership, employee development, performance management, and accountability at every level of the organization.
Added 2 mins ago
Graduate Program Coordinator I
Texas A&M University Health Science Center
College Station, TX
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Added 2 mins ago
Postdoctoral Research Associate
Texas A&M Agrilife Research
College Station, TX
Institute for Advancing Health through Agriculture-Project Management
Added 2 mins ago
Research Assistant
Texas A&M University
College Station, TX
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
Added 2 mins ago
Research Associate
Texas A&M Agrilife Research
College Station, TX
…scientific research, ecological monitoring, and natural resource management programs at Fort Sill, Oklahoma. The position applies technical knowledge to coordinate and conduct wildlife…
Added 2 mins ago
Research Associate
Texas A&M Agrilife Research
College Station, TX
…scientific research, ecological monitoring, and natural resource management programs at Fort Sill, Oklahoma. The position applies technical knowledge to coordinate and conduct wildlife…
Added 2 mins ago
QUALITY ASSURANCE SUPERVISOR/EXPERT
State of Arkansas
Warren, AR
…Oversee and continuously refine the organization’s quality management system to ensure ongoing compliance and operational excellence. Lead complex quality audits, inspections, and process…
Added 2 mins ago
Staff Software Development Engineer – iOS
CVS Health
Remote, United States
…are seeking a highly skilled and innovative Staff Software Development Engineer – iOS to join our growing digital engineering organization. This Staff Engineering role offers the…
Added 2 mins ago
HR Generalist - Evenings
Central States Manufacturing
Lowell, AR
Support the leave management process, ensuring accurate documentation and adherence to company policies.
Added 2 mins ago
Maintenance Supervisor - 2nd Shift
Conagra Brands
Russellville, AR
Growth: Career development opportunities, employee resource groups, on-demand learning and tuition reimbursement
Added 2 mins ago
CRM Production Assistant - Email
Macy's
New York, NY · NY
…off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a…

TEKsystems

Administrative Services Assistant

Chicago, IL, United States

$25 to $28 USD / hour

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Job details

Pay: $25 to $28 USD / hour
Posting language: English
Posted: Nov 3, 2026

Original job description

DescriptionAdministrative Support- Provide administrative support across Business and Administrative Support Services and other assigned departments. - Manage calendars, schedule meetings, coordinate logistics, and prepare meeting materials. - Maintain distribution lists, shared mailboxes, and group calendars. - Assist with travel arrangements, expense reporting, and document preparation. - Create surveys, monitor participation, and compile results. - Collect, consolidate, and present information from multiple sources for reports and presentations. - Coordinate and maintain departmental records, trackers, and administrative documentation. - Provide administrative coverage and backup support as needed. Meeting, Training & Event Coordination - Coordinate logistics for in-person, virtual, and hybrid meetings, training sessions, and events. - Reserve conference rooms and coordinate audiovisual support. - Develop agendas, attendee communications, schedules, and supporting materials. - Manage registration processes and greet guests, speakers, and vendors. - Support employee programs, leadership events, ERG activities, training programs, recognition events, and department meetings. - Monitor event execution and resolve issues to support a positive participant experience.Catering Coordination- Serve as the primary point of contact for internal catering requests.- Coordinate catering orders, vendor communications, delivery logistics and room setup requirements.- Confirm attendee counts, dietary restrictions, and service requirements.- Build productive relationships with approved vendors and identify service improvements.Vendor Administration & Financial Support- Support vendor onboarding, documentation, and administration activities.- Process purchase orders, contracts, invoices, and supporting documentation.- Track expenditures, reconcile invoices, maintain records, and assist with budget reporting.-Maintain accurate documentation to support compliance with Bank policies and procedures. Employee Experience & Program Support - Coordinate employee recognition and engagement initiatives. - Support training and professional development programs, including registration, documentation, and completion tracking. - Assist with Continuing Professional Education (CPE) administration and certification processes. - Provide logistical support for employee events, employee resource groups (ERGs), onboarding programs, and workplace engagement activities. - Collaborate with HR, Communications, Facilities, and business leaders to deliver a positive employee experience. Office Operations- Provide reception and visitor support as needed.- Coordinate promotional items, gifts, and related administrative requests.- Support facilities-related administrative activities and vendor coordination.- Help maintain a safe, professional, and welcoming workplace environment.Required Skills & QualificationsHigh school diploma required; Associate or Bachelors degree preferred.Previous experience in reception, administrative support, workplace services, or facilities support, preferably in a corporate environment.Strong customer service orientation with a professional, approachable demeanor.Excellent verbal and written communication skills, including a professional phone manner.Strong organizational skills, attention to detail, and the ability to manage multiple priorities.Ability to remain patient, responsive, and solution oriented when interacting with challenging situations or customers.Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel) and comfort learning new systems.Ability to exercise discretion and handle sensitive or confidential information appropriately.Preferred / Plus QualificationsExperience in hospitality, in person customer service, or employee facing corporate roles.Familiarity with visitor management systems, service request platforms, or workplace operations tools (e.g., FedEx Ship Manager, ServiceNow).Security training, First Aid, and/or CPR certification.Job Type & LocationThis is a Contract position based out of Chicago, IL. Pay and BenefitsThe pay range for this position is $25.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & LocationThis is a Contract position based out of Chicago, IL. Application DeadlineThis position is anticipated to close on Nov 14, 2026. Workplace TypeThis is a fully onsite position in Chicago,IL.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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Skills

Administrative support
Organizational skills
Attention to detail
Microsoft 365
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Customer service
FedEx Ship Manager
ServiceNow
First Aid
CPR

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