Find work in the United States.

A simpler way to find your next job.

Jobs in the United States

25+ jobs

Save this search

Added 3 mins ago
Development Coordinator
New Hampshire Humanities
Concord, NH
The Development Coordinator reports directly to the Director of Development at New Hampshire Humanities and plays a key role in managing and overseeing the organization’s Customer…
Added 47 mins ago
Logistics Specialist
Doyon Limited
Prudhoe Bay, AK
Employee Assistance Program (EAP): Free counseling and support services
Added 1 hour ago
Airway Transportation Systems Specialist (Coordinator)
Federal Aviation Administration
Fort Worth, TX
Summary Serves as an Airway Transportation Systems Specialists (ATSS) (Coordinator) at DFW Communications System Support Center (SSC), WCS27-DFW. Responsibilities Serves as an ATSS (SSC…
Added 1 hour ago
Airway Transportation Systems Specialist (Coordinator)
Federal Aviation Administration
Fort Worth, TX
Summary Serves as an Airway Transportation Systems Specialists (ATSS) (Coordinator) at Fort Worth ARTCC Environmental System Support Center (SSC), WCS12-ZFW. Responsibilities Serves as an…
Added 1 hour ago
Open-Rank Non-Tenure System Faculty position - Clinical Professor/Professor of Practice and Program Director
The University Of Texas At Dallas
Dallas, TX
The Naveen Jindal School of Management is seeking a non-tenure track Clinical Professor/Professor of Practice and Program Director to lead the Alliance for Physician Leadership ( APL )…
Added 1 hour ago
Senior Clinical Studies Coordinator - Thoracic Head and Neck Medical Oncology
MD Anderson Cancer Center
Houston, TX
The Senior Clinical Studies Coordinator plays a critical role in coordinating and managing clinical research protocols from study activation through study completion. The Senior Clinical…
Added 1 hour ago
DEVELOPMENT COORDINATOR
Scripps Research
San Diego, CA
Reporting to the Associate Vice President for Development Services, the Development Coordinator will play a key role in supporting a dynamic team of frontline fundraisers at Scripps…
Added 2 hours ago
Safety Manager II, (Traveling, Construction)
Dennis Group
Indianapolis, IN
Dennis Group Safety Managers assist in the development, management, and implementation of a Health and Safety Program for all of Dennis Group’s projects. Our projects are vertical,…
Added 2 hours ago
Staff Officer - Active TS/SCI w/ Polygraph Required- McLean, VA or Bethesda, MD
Deloitte US
Baltimore, MD · Rosslyn, VA
As a Project, Senior Consultant on the team, you will be responsible for:
Added 3 hours ago
Shipping & Receiving Coordinator - B Shift, 3:00P-11:00P M-F
Avery Dennison
Painesville, OH
Employee Assistance Program eligibility / Health Advocate
Added 3 hours ago
T
Executive Assistant/Jr. PM Starting Salary 75k/yr
TEKsystems
Long Branch, NJ
- $35 USD / hour
Executive Assistant / Junior Project ManagerCorbin Advisors | Hartford County, CT (Hybrid/On-Site)Not Your Typical Executive Assistant Role.
Added 4 hours ago
Construction Project Coordinator
Actalent
Milwaukee, WI
We are seeking a highly organized and detail-oriented Construction Project Coordinator to support project managers and field teams throughout all phases of commercial construction projects.…
Added 7 hours ago
Project Coordinator Foundation -Froedter
FROEDTERT
MENOMONEE FALLS, WI
Added 7 hours ago
Staffing Coordinator
ONeill Management
Lakewood, OH
O'Neill Healthcare Lakewood is hiring a Staffing Coordinator to join our team! This is a full-time position and will be responsible for all Scheduling and Staffing for around 120 employees…
Added 8 hours ago
Field Project Manager (Data Centers) - Salt Lake City, UT
CONVERGINT TECHNOLOGIES LLC
WEST VALLEY CITY, UT
Added 8 hours ago
Associate General Counsel
University of Utah
Salt Lake City, UT
…does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in…
Added 8 hours ago
DH
Stroke Sepsis Coordinator
Dignity Health
Redwood City, CA
- $60.45 to $89.92 USD / hour
As our Stroke Coordinator, you will coordinate and implement services and activities related to the Stroke Services Program, functioning as a liaison between physicians, nursing staff,…
Added 8 hours ago
T
Administrative Coordinator
TEKsystems
Torrance, CA
- $32.65 to $34.01 USD / hour
The Administrative Coordinator provides administrative, organizational, and coordination support to the Enterprise Marketing & Partnerships team. This role helps ensure cross-functional…
Added 8 hours ago
Administrative Officer
Veterans Affairs, Veterans Health Administration
Palo Alto, CA
Added 8 hours ago
Airway Transportation Systems Specialist (Coordinator)
Federal Aviation Administration
San Diego, CA
…Airspace System (NAS). Responsibilities Serves as an ATSS (SSC Coordinator), responsible for performing a variety of functions directly related to the operation of the NAS. Performs work of…
Added 8 hours ago
Research Intern (Academic Credit) - Department of Neurology - Per Diem (On-site)
Cedars-Sinai
Los Angeles, CA
The Research Internship program provides students and trainees an opportunity to develop basic research skills. Interns in this program are provided the opportunity to experience and…
Added 8 hours ago
Transportation Assistant
Veterans Affairs, Veterans Health Administration
Los Angeles, CA
Added 9 hours ago
GS
Operations Coordinator (53218)
GAP SOLUTIONS INC
Baltimore, MD
- $35 to $40 USD / hour
Position Objective: The Operations Coordinator will support the overall functions of the Office of Scientific Director, NIA Intramural Research Program within the National Institutes of…
Added 10 hours ago
Administrative Coordinator - 470565
PepsiCo
Olathe, KS
Added 10 hours ago
Clinical Informatics Coordinator
HCA Healthcare
Wichita, KS
…family! Jump-start your career as a(an) Clinical Informatics Coordinator today with Wesley Medical…

TEKsystems

Administrative Coordinator

Torrance, CA, United States

$32.65 to $34.01 USD / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $32.65 to $34.01 USD / hour
Experience: 5+ years of administrative, executive support, or coordination experience
Posting language: English
Posted: Oct 2, 2026

Original job description

Description

The Administrative Coordinator provides administrative, organizational, and coordination support to the Enterprise Marketing & Partnerships team. This role helps ensure cross-functional meetings, communications, documentation, and team activities are organized, completed, and maintained effectively. This role is ideal for a highly capable professional, someone who thrives in a fast-paced, high-stakes environment and is eager to take on both core admin duties and advanced coordination responsibilities. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently. This role involves handling sensitive information, coordinating executive schedules, and ensuring smooth communication within the organization.

Administrative Support

Manage calendars, scheduling, and meeting invitations, often on behalf of multiple executives.
Coordinate recurring governance, leadership, and team meetings.
Organize meeting logistics, including conference rooms, virtual meeting links, and participant availability.
Maintain team distribution lists, stakeholder contacts, and shared calendars.
Support travel arrangements and expense submissions as needed.
Assist with general administrative requests and team activities.
Assist with budget tracking, invoice processing, and purchase order (PO) management. Liaise with finance teams to ensure compliance and timely payments

Meeting and Governance Coordination

Schedule governance reviews, operational meetings, and working sessions.
Prepare meeting agendas in partnership with meeting owners.
Collect, organize, and distribute meeting materials.
Capture meeting minutes, decisions, and key discussion points.
Document action items, owners, and due dates.
Maintain action-item and decision logs.
Follow up with action owners and communicate overdue or at-risk items.
Schedule follow-up meetings and activities as needed.

Communication Support

Draft and distribute meeting invitations, reminders, and follow-up communications.
Support governance updates, team announcements, and leadership communications.
Maintain communication schedules and track deliverables.
Review communications for accuracy, formatting, links, attachments, and distribution lists.
Obtain required approvals before distributing communications.

Project and Initiative Support

Coordinate meetings and administrative activities for team projects and strategic initiatives.
Maintain project files, participant lists, action logs, and supporting documentation.
Assist with workshops, planning sessions, and stakeholder meetings.
Track administrative deadlines and follow-up activities.
Support document review and approval processes.

Document and Records Management

Maintain organized team files, meeting records, templates, and shared repositories.
Apply consistent file-naming and version-control practices.
Ensure approved documents are stored in the appropriate location.
Maintain appropriate document access and permissions.
Archive outdated materials in accordance with organizational requirements.
Protect confidential and sensitive information.

The Administrative Coordinator/Support is expected to:

Provide timely, accurate, and professional administrative support.
Communicate clearly and respectfully with executives, team members, and stakeholders.
Manage multiple priorities and deadlines effectively.
Anticipate scheduling, meeting, and documentation needs.
Maintain confidentiality and exercise discretion.
Follow up consistently on commitments and outstanding requests.
Escalate scheduling conflicts, overdue actions, missing materials, or other concerns as appropriate.
Maintain accurate, accessible, and well-organized records.
Identify opportunities to improve administrative processes and team efficiency.

Preferred Skills and Qualifications

Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Strong attention to detail and follow-through
Experience coordinating meetings, calendars, and administrative activities.
Ability to work professionally with leaders and cross-functional stakeholders.
Proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and related collaboration tools.
Ability to handle confidential information with discretion.
Experience supporting governance, operations, strategy, or project teams is preferred.

Additional Skills & Qualifications

Bachelors degree in business administration or related field.
5+ years of administrative, executive support, or coordination experience
Executive calendar management and meeting/governance coordination
Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills, including executive and stakeholder interaction
Ability to handle confidential information with discretion and maintain a high level of attention to detail

Job Type & Location

This is a Contract position based out of Torrance, CA.

Pay and Benefits

The pay range for this position is $32.65 - $34.01/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Torrance,CA.

Application Deadline

This position is anticipated to close on Oct 15, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Apply About employer

More about this job

Skills

Administrative support
Scheduling
Leadership
Logistics
Regulatory compliance
Communication skills
Documentation
Record keeping
Confidentiality
Time management
Attention to detail
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft SharePoint
Collaboration
Microsoft 365
Organizational skills

Report this job