Payment Operations Associate Full Time | Fully Remote | Finance and Operations | Teens Run DC Indeed Summary Teens Run DC is seeking a detail oriented Payment Operations Associate to support accurate, timely, and well documented payment activity across the organization. This fully remote, full time role is suited to a professional with 2 years of experience in payment processing, accounts payable, financial administration, or operations support. The successful candidate will help review invoices and payment requests, maintain vendor records, reconcile transaction details, resolve routine discrepancies, and protect confidential financial information. Strong organization, sound judgment, clear communication, and careful attention to detail are essential. The role supports the operational work behind Teens Run DC’s youth development and running programs. Full Job Description The Role The Payment Operations Associate supports the day to day administration of organizational payments and financial records. Working with finance, program, and colleagues, you will help ensure that payment requests are complete, properly approved, accurately recorded, and processed according to established procedures. This is a fully remote position requiring discretion and independent deadline management What You'll Do
- Review invoices, expense submissions, and payment requests for completeness, accuracy, and required approvals
- Enter and maintain payment information in designated accountng or financial systems
- Assist with processing approved vendor payments and documenting status
- Verify vendor details and supporting documentation, escalating unusual changes or requests through approved procedures
- Reconcile payment records against invoices, statements, and reports; research and resolve routine discrepancies
- Maintain organized digital records and ensure documentation is accessible for review and audit support.
- Respond professionally to questions from vendors and internal colleagues about payment status and documentation.
- Track pending items, follow up on missing information, and communicate potential delays promptly
- Protect confidential financial and personal information and follow internal controls and data security practices
- Support periodic reporting, process reviews, and other finance or operations tasks as assigned What We're Looking For
- 2 to 5 years of experience in payment operations, accounts payable, bookkeeping, financial administration, or a related role
- Strong attention to detail and the ability to review numerical and written information accurately
- Experience using spreadsheets and business or accounting software; comfort learning new systems.
- Good organizational skills, follow through, and the ability to manage priorites
- Clear written and verbal communication and professionalism
- Ability to work independently in a remote environment while collaborating with a distributed team.
- Sound judgment when handling confidential information and sensitive payment details.
- High school diploma or equivalent required; additional coursework or training in accounting, finance, or business is an advantage. Bonus Points
- Experience supporting a nonprofit, community organization, or mission driven team.
- Familiarity with invoice workflows, vendor onboarding, transaction reconciliation, or audit documentation.
- Experience with accounting platforms and digital expense management tools What We Offer
- Fully remote work structure, with the opportunity to contribute from an approved U.S. work location.
- Health insurance.
- Retirement benefits.
- Paid leave.
- A collaborative environment connected to youth development, mentoring, fitness, and community engagement
- Opportunities to strengthen financial operations and contribute to dependable stewardship of organizational resources Teens Run DC is committed to a professional and respectful workplace. Employment details and benefit eligibility are subject to the organization’s current policies and plan terms. This description summarizes the role and may be adjusted to meet operational needs.