Executive Assistant

Overview

Tecolote is in search of a highly skilled Executive Assistant to provide direct support to senior leadership within a Department of Defense (DoD) organization, with a strong preference for candidates possessing U.S. Space Force (USSF) experience

Responsibilities

Key Responsibilities

Provide high-level executive support to senior leaders, including calendar management, meeting coordination, and travel arrangements Manage and track taskings through DoD and USSF staff tasking systems, including Enterprise Task Management System (ETMS) Coordinate, draft, review, and route official correspondence and staff packages in accordance with DoD and USSF standards Maintain situational awareness of suspense items and ensure timely completion of all assigned actions Serve as a liaison between leadership, internal staff, and external stakeholders Support meeting preparation, including agenda development, read-ahead materials, and executive briefings Ensure compliance with DoD records management and administrative policies

Skills Required The ideal candidate will demonstrate exceptional organizational, communication, and coordination skills, along with deep familiarity with DoD administrative processes and USSF-specific personnel systems.

Required Qualifications Minimum 5 years of experience supporting senior-level leadership within the Department of Defense Demonstrated experience working with the U.S. Space Force (USSF) or closely aligned organizations Proficiency in staff tasking systems, including ETMS or equivalent platforms Direct experience with USSF personnel processes, including awards, decorations, and performance evaluations Strong knowledge of DoD correspondence formats and administrative procedures Excellent written and verbal communication skills High level of discretion, professionalism, and attention to detail

Education and Clearance Bachelors degree (BA/BS) required Active Top-Secret security clearance required

Preferred Qualifications Familiarity with additional DoD systems (e.g., DTS, ePubs, MyEval, or equivalent) Prior experience in a Headquarters, Staff, or Command environment

Benefits

We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes: Comprehensive health, dental, life, long and short-term disability insurance 100% Company funded Retirement Plans Generous vacation, holiday and sick pay plans Tuition assistance

About Tecolote Research Tecolote Research is a private, employee-owned corporation where people are our primary resource. Our investments in technology and training give our employees the tools to ensure our clients are provided the solutions they need, and our very high employee retention rate and stable workforce is an added value to our customers. Apply now to connect with a company that invests in you. View all career opportunities: www.tecolote.com Follow us on social media: LinkedIn | X @TecoloteInc | Facebook [EOE/M/F/Disability/Veterans]