Administrative Specialist

Description

Administrative Specialist Quarryville, PA

Put your administrative, bookkeeping, and payroll skills to work in a dynamic CPA firm where every day brings new challenges, meaningful client connections, and opportunities to grow your career.

Why You'll Love Working with Us

• Meaningful Work: Make a difference every day by helping clients and supporting a trusted, community-focused CPA firm.
• Variety in Your Day: Enjoy a mix of administrative, bookkeeping, payroll, and client service responsibilities that keep your work interesting.
• Supportive Team: Work alongside approachable professionals who value teamwork, collaboration, and helping one another succeed.
• Professional Growth: Expand your accounting and administrative skills while gaining valuable experience in a professional environment.
• Faith-Based Values: Be part of a company that prioritizes integrity, meaningful relationships, and a healthy work-life balance.
• Opportunity to Learn: Gain hands-on experience with payroll processing and payroll tax requirements in a supportive environment that is willing to train.

About Us

Hostetter & Hostetter CPAs provide trusted accounting, tax preparation, payroll, and business advisory services to individuals and businesses throughout Lancaster County and surrounding communities. We take pride in building lasting client relationships through personalized service, professional expertise, and a commitment to doing what's right. Guided by our faith-based values, we foster a supportive, family-friendly workplace where integrity, teamwork, and professional growth are at the heart of everything we do.

What You'll Do as an Administrative Specialist

• Provide friendly, professional service to clients, answering questions, responding to requests, and helping create a positive experience.
• Manage day-to-day administrative tasks, including phone calls, correspondence, scheduling, and maintaining organized client records.
• Prepare client documents, reports, and correspondence to support the firm's accounting and tax preparation services.
• Assist with bookkeeping tasks, including entering financial information, maintaining accurate records, and organizing transactions.
• Process payroll and assist with payroll tax filings, with training provided to help you learn the requirements.
• Support the preparation and filing of tax documents, ensuring information is complete and submitted on time.
• Coordinate with accountants and team members to keep client projects moving smoothly and meet important deadlines.
• Maintain organized electronic and paper filing systems while protecting confidential client and financial information.

Our Ideal Administrative Specialist

• Administrative Experience: At least 2 years of office or administrative experience, preferably in an accounting or professional services environment.
• Accounting Knowledge: Familiarity with basic bookkeeping principles, financial records, and accounting processes.
• Computer Proficiency: Comfortable using Microsoft Office applications, managing electronic documents, and learning new software systems.
• Organized & Accurate: Able to manage multiple responsibilities, maintain detailed records, and meet important deadlines.
• Client-Focused Communicator: Friendly, professional, and confident interacting with clients while handling sensitive financial information with discretion.
• Values-Driven Team Player: Demonstrates integrity, a strong work ethic, and a commitment to serving others in a collaborative, faith-based environment.

What We Offer Our Administrative Specialist

• Pay Range: $23-$26/hour
• Health, Dental, & Vision Insurance
• Paid Time Off
• 8.5 Paid Holidays
• 401(k) Retirement Plan with 4% Company Match
• Bonus Opportunities
• Professional Growth & Advancement Opportunities
• 4-Day Summer Workweeks
• Lunch Provided Twice Weekly During Tax Season
• Casual Fridays
• Company Events

To Apply Administrative Specialists, Administrative Assistants, Office Coordinators, and Bookkeeping Professionals seeking a rewarding career with a faith-based CPA firm are encouraged to explore this opportunity with Hostetter & Hostetter CPAs in Quarryville, PA. Bring your administrative expertise, client service skills, and willingness to learn to a supportive team that values integrity, professional growth, and meaningful client relationships.

By submitting this application, you agree to receive recurring informational text messages (e.g., appointment alerts), which may be automated, to the mobile number used at opt-in from Team Builder Recruiting, LLC. Msg frequency may vary. Msg & data rates may apply. Reply HELP for help and STOP to cancel. See Terms and Conditions & Privacy Policy.

Requirements

• At least 2 years of office or administrative experience, preferably in an accounting or professional services environment
• Experience with basic bookkeeping principles, financial records, and accounting processes
• Experience with Microsoft Office and software systems