SEVIS COORDINATOR

TALLADEGA COLLEGE

POSITION DESCRIPTION | SEVIS COORDINATOR

Division of Student Affairs • International Student Services & Compliance

The SEVIS Coordinator is a professional administrative position responsible for supporting Talladega College’s international student population while ensuring institutional compliance with federal immigration regulations. The position provides leadership in the administration, monitoring, and maintenance of the Student and Exchange Visitor Information System (SEVIS), facilitates international student transitions, and serves as a primary institutional resource regarding F-1 student immigration requirements.

The position is designed to strengthen Talladega College’s commitment to international education, student-centered services, regulatory accountability, and the successful recruitment, enrollment, retention, and graduation of international students.

Proposed Salary Range $44,000 annually Work Schedule Monday–Friday, 8:00 a.m.–5:00 p.m.; occasional evenings and weekends

Supervisory Responsibilities None The department designation, reporting relationship, and salary range are proposed for Talladega College and subject to institutional approval.

• Position Summary Under the direction of the Vice President for Student Affairs/Dean of Students, the SEVIS Coordinator manages the day-to-day administrative functions associated with Talladega College | Division of Student Affairs international student immigration compliance, institutional reporting, and international student support services.
• The coordinator serves as a Designated School Official (DSO), upon formal institutional designation and federal authorization, and assists in maintaining Talladega College’s compliance with U.S. Department of Homeland Security regulations governing F-1 international students.

The position works collaboratively with Admissions and Recruitment, the Office of the

• Registrar, Academic Affairs, Information Technology, Student Success, Housing and Residential Life, and other campus departments to ensure accurate reporting of international student information, timely processing of immigration-related documentation, and the successful integration of international students into the College community.
• The coordinator is expected to exercise sound judgment, maintain confidentiality, demonstrate attention to detail, and establish procedures that reduce institutional compliance risks while improving the overall international student experience. III. Essential Duties and Responsibilities

SEVIS Administration and Federal Regulatory Compliance - 35%

1. Serve as a Designated School Official (DSO) for Talladega College upon approval and formal designation.
2. Maintain accurate and current SEVIS records for F-1 international students and their F-2 dependents, as applicable.
3. Process, review, update, and maintain Forms I-20 and associated immigration records.
4. Monitor and report changes in student enrollment, academic programs, degree levels, addresses, program completion dates, and other reportable information.
5. Ensure required SEVIS registration and reporting activities are completed within applicable federal deadlines.
6. Monitor international students’ full-time enrollment and identify potential violations of F-1 immigration requirements.
7. Review and reconcile SEVIS alerts, reporting discrepancies, and data correction requests.
8. Maintain current knowledge of federal immigration regulations, SEVP policies, and institutional compliance requirements.
9. Assist with institutional preparation for SEVP reviews, recertification activities, and compliance audits.
10. Immediately communicate significant compliance concerns to the Vice President for Student Affairs and appropriate institutional officials.

B. International Student Advising and Support - 25% Talladega College | Division of Student Affairs

11. Advise international students regarding the responsibilities associated with maintaining lawful F-1 status.
12. Provide guidance regarding school transfers, changes of educational level, federally authorized reduced course loads, CPT, OPT, program extensions, authorized employment, travel signatures, reentry documentation, changes of status, and reinstatement procedures, as applicable.
13. Coordinate international student arrival, check-in, orientation, and immigration document verification.
14. Support international students transitioning from undergraduate to graduate programs, including timely SEVIS record updates and appropriate issuance of new immigration documentation.
15. Collaborate with Admissions, the Registrar, and Academic Affairs to ensure international student enrollment records accurately reflect academic standing and program participation.
16. Assist international students in navigating campus resources, academic expectations, and cultural transitions.
17. Maintain appropriate student communication and documentation regarding immigration responsibilities and deadlines.
18. Refer complex immigration matters to qualified legal professionals or appropriate federal authorities when necessary.

C. Student Records, Technology, and Data Management - 15%

19. Maintain accurate and confidential electronic records related to international student enrollment and immigration compliance.
20. Coordinate with Information Technology and institutional data personnel to improve reporting accuracy and data integrity.
21. Support the implementation and maintenance of approved international student management systems, including Terra Dotta, if adopted by the College.
22. Monitor electronic reporting processes, data imports, and batch processing activities where applicable.
23. Identify, troubleshoot, and communicate data discrepancies affecting SEVIS reporting.
24. Assist with the development of automated notifications and internal monitoring systems for important compliance deadlines.
25. Maintain secure access controls and follow institutional cybersecurity and student records confidentiality requirements.
26. Prepare reports on international student enrollment, retention, academic classification, geographic representation, and program participation.

D. Interdepartmental Coordination and Institutional Accountability - 15%

27. Establish working relationships with Admissions and Recruitment, Academic Affairs, the Registrar, Financial Aid, Student Success, and other departments supporting international students.

Talladega College | Division of Student Affairs

28. Coordinate the verification of international student enrollment each academic term.
29. Assist in developing institutional procedures governing international student admissions, enrollment, academic progression, graduation, and changes in immigration status.
30. Maintain a calendar of federal reporting deadlines and required institutional actions.
31. Develop standardized communication procedures for students approaching critical immigration deadlines.
32. Provide periodic compliance updates to the Vice President for Student Affairs.
33. Recommend improvements to policies and procedures that strengthen regulatory compliance and student service delivery.
34. Participate in relevant institutional committees and planning initiatives involving international enrollment and student success.

E. International Student Engagement and Program Development - 10%

35. Coordinate international student orientation and educational workshops.
36. Collaborate with Student Leadership and Engagement to promote cultural awareness and international student participation in campus activities.
37. Develop educational materials addressing immigration responsibilities, employment authorization, academic expectations, and available campus resources.
38. Maintain international student services information on the College website in coordination with the appropriate campus office.
39. Assist with institutional communications and social media initiatives highlighting international student engagement and success.
40. Collect and analyze student feedback to improve international student services.
41. Support the College’s internationalization and student retention objectives. IV. Required Qualifications

Candidates must possess:

42. A bachelor’s degree from an accredited institution.
43. U.S. citizenship or lawful permanent resident status, as required for Designated School Official eligibility.
44. The ability to qualify for and maintain institutional designation as a DSO.
45. Strong organizational, analytical, and administrative skills.
46. Excellent written and verbal communication skills.
47. Demonstrated ability to interpret policies, maintain accurate records, and meet regulatory deadlines.
48. Ability to manage multiple assignments while maintaining a high degree of accuracy and confidentiality.
49. Proficiency in Microsoft Office applications, electronic databases, and student information systems.
50. Demonstrated ability to work effectively with individuals from diverse cultural and educational backgrounds.

Talladega College | Division of Student Affairs

51. Ability to learn federal immigration reporting systems, SEVIS procedures, and applicable electronic data management processes.

V. Preferred Qualifications

Preference may be given to candidates who possess:

52. A master’s degree in Higher Education Administration, International Education, Information Systems, Student Affairs, or a related field.
53. At least one year of experience serving as a DSO or supporting international student immigration compliance.
54. Experience with SEVIS, SEVP reporting requirements, and federal student immigration regulations.
55. Experience using Terra Dotta or comparable international student management software.
56. Familiarity with SEVIS batch processing, XML data files, and electronic reporting workflows.
57. Experience working with student information systems and institutional databases.
58. Experience in higher education administration, student affairs, admissions, or international student services.
59. Experience developing training materials, institutional reports, or compliance documentation.
60. Experience supporting international student orientation, advising, and retention programs.

VI. Performance Expectations and Accountability Measures The SEVIS Coordinator will be evaluated using measurable performance indicators aligned with institutional compliance and student success. Performance Area Proposed Success Measure Federal Reporting Compliance 100% of required SEVIS actions completed within applicable deadlines Student Record Accuracy 100% of active records reviewed each semester; discrepancies resolved promptly International Student Check-In 100% of newly arriving F-1 students complete required institutional check-in Enrollment Monitoring Every enrolled F-1 student reviewed for compliance each academic term Student Advising Documented advising and follow-up for identified immigration concerns Regulatory Training Completion of relevant professional

development annually

Institutional Reporting Monthly operational updates and semester-end compliance reports

Talladega College | Division of Student Affairs Student Engagement At least two international student information or engagement programs per semester

Risk Management Documented escalation of significant compliance issues within one business day of identification

These propose institutional performance standards, not additional federal regulatory requirements. VII. Institutional Compliance and Risk Management Given the importance of maintaining Talladega College’s authorization to enroll international students, the SEVIS Coordinator must exercise exceptional diligence in managing immigration records and federal reporting responsibilities. The position is expected to implement proactive monitoring procedures that identify potential compliance issues before they become significant institutional concerns.

Particular attention shall be given to:

· Timely processing of undergraduate-to-graduate academic transitions. · Accurate reporting of enrollment changes and academic program updates. · Proper documentation of authorized employment and practical training. · Identification of students who may no longer meet federal enrollment requirements. · Maintaining appropriate internal records and documentation of SEVIS transactions. · Prompt notification of institutional leadership when significant compliance issues are identified. The SEVIS Coordinator shall not independently authorize exceptions to federal immigration requirements or provide legal representation. All actions must remain consistent with applicable regulations, institutional policies, and authorized DSO responsibilities. VIII. Strategic Importance to Talladega College The establishment of the SEVIS Coordinator position directly supports the Division of Student Affairs’ commitment to institutional growth, international student success, and regulatory accountability.

1. Institutional Protection Reduces regulatory exposure through consistent monitoring, accurate documentation, and timely federal reporting.
2. International Student Retention and Success Provides specialized advising and administrative support to help international students maintain status and progress toward degree completion.

Talladega College | Division of Student Affairs

3. Enrollment Growth and Global Engagement Strengthens the College’s ability to recruit, enroll, and support students from international markets.
4. Operational Efficiency and Accountability Establishes a clearly defined institutional responsibility for SEVIS coordination, reporting, student advising, and interdepartmental communication. IX. Additional Responsibilities The SEVIS Coordinator shall perform other duties as assigned by the Vice President for Student Affairs/Dean of Students that are consistent with the position’s professional classification and institutional responsibilities.

Administrative Recommendation It is recommended that Talladega College establish the SEVIS Coordinator as a dedicated professional position within the Division of Student Affairs, with a formal operational relationship with Admissions and Recruitment, the Registrar, Academic Affairs, and Information Technology. The position should carry DSO responsibilities only after the individual has been formally designated and authorized through the applicable SEVP process. Talladega College should also maintain appropriate Primary Designated School Official (PDSO) oversight and backup DSO coverage to ensure continuity of operations. The proposed $44,000 annual salary provides a starting point for institutional consideration, subject to Human Resources review and budget approval. This structure positions the SEVIS Coordinator as more than a records-management employee. It establishes a dedicated resource responsible for protecting institutional compliance, strengthening international student services, supporting enrollment stability, and contributing to the College’s long-term strategic objectives.