Find work in the United States.

A simpler way to find your next job.

Jobs in the United States

25+ jobs

Save this search

Added just now
Electrical Engineer
Toyon
Fort Collins, CO
…Engineer to join our Development Engineering Team in the Aerospace Systems Division. The ideal candidate will have a solid foundation in electrical engineering principles with the ability…
Added just now
Senior Electrical Engineer
Toyon
Fort Collins, CO
…Engineer to join our Development Engineering Team in the Aerospace Systems Division. The ideal candidate will have a solid foundation in electrical engineering principles with the ability…
Added just now
Site Activation Leader
Parexel International, LLC
Remote, United States
Lead the use of Clinical Trial Management System, Electronic Data Capture, Interactive Response Technology, and Trial Master File systems to optimize site activation workflows.
Added just now
ZC
Principal AI Security Engineer
Zip Co Limited
United States
- $203,000 to $254,000 USD / year
Architect and build scalable security controls for LLM applications, RAG systems, and agentic AI platforms.
Added just now
3DX Product Manager
Stefanini Group
Dearborn, MI
Collaborate with enterprise architects to design and manage co-existence strategies, including dual-running legacy and 3DX systems, to avoid disruption to ongoing vehicle programs.
Added just now
Maintenance Manager
Aramark
Huntsville, AL
Ensure efficient operation of HVAC, electrical, plumbing, mechanical, life safety, and building automation systems.
Added 1 min ago
Manager, Customer Service
Macmillan
Gordonsville, VA
…knowledge, customer service best practices, and new technologies or systems implemented within the…
Added 1 min ago
Southern New England Transportation Environmental Section Manager
HDR
Rocky Hill, CT
…HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to…
Added 1 min ago
Senior Water/Wastewater Project Manager
HDR
New York, NY · Albany, NY · Newark, NJ · White Plains, NY · Woodcliff Lake, NJ
…and technical excellence. Whether you're modernizing aging systems or pioneering innovative approaches, your contributions will make a meaningful difference in people’s lives. This isn’t…
Added 1 min ago
Building Engineering Project Manager
HDR
Phoenix, AZ
We believe building engineering is more than systems and structures, it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help…
Added 1 min ago
O-
Fitness Studio General Manager
Orangetheory - Franchise #0243
COLUMBUS, OH
- $36,000 to $55,000 USD / year
Maintain consistent execution of Orangetheory systems, policies, and brand standards.
Added 1 min ago
Loan Partner
Fairway Independent Mortgage Corporation
NC
Proficiency with loan origination systems, CRM platforms, Microsoft 365, and other mortgage-related technology.
Added 1 min ago
CB
Shipping Loader 1st Shift
Cornerstone Building Brands
Monticello, IA
- $18 to $21 USD / hour
This position sits within our Fortify Building Solutions business, which serves the pre-engineered metal buildings, metal roof and wall systems, and steel building components industry.
Added 1 min ago
Supervisor, Customer Success
Cornerstone Building Brands
Auburn, WA
Work Planning: Strategically plan and prioritize daily activities using CRM, Telecom, Configuration systems, and dashboards to optimize workflows and team efficiency. Assign…
Added 1 min ago
SO
Human Services Counselor
State of Kansas
KS
- $50,148.8 USD / year
Added 1 min ago
Computerized Maintenance Management System Program Lead
Northeast Ohio Regional Sewer District
Cleveland, OH
…databases, and coordinating requirements between departmental systems and work…
Added 1 min ago
Deputy Director of Operation & Maintenance
Northeast Ohio Regional Sewer District
Cleveland, OH
- Monitors wastewater industry information and trends and works to develop new and/or improved systems and processes. Identifies solutions to improve efficiency and safety, adapting…
Added 2 mins ago
Business Systems Analyst
Big Top Manufacturing, LLC
Perry, FL
Job Summary: Big Top Manufacturing is seeking a technically oriented Business Systems Analyst to support the development, configuration, and ongoing improvement of its core business…
Added 2 mins ago
2nd Shift Production Supervisor
Forte Opening Solutions
Thorp, WI
Previous experience with Paycom; Workday; ERP Systems considered an asset.
Added 2 mins ago
Program Director MSN: Entry Level
St. Catherine University
MN
Knowledge of nursing practice and healthcare systems
Added 2 mins ago
NR
Tribal Program Specialist
Northwest Regional Council
Bellingham, WA
- $29.34 to $38.29 USD / hour
Added 2 mins ago
Principal Engineer – Mechanical, Induction & Synchronous Motors
TECO Westinghouse
Round Rock, TX
…synchronous motors using established design practices, CAD/PDM systems, engineering standards, and configuration-control…
Added 2 mins ago
Front Desk Manager
Royal Sonesta Capitol Hill Washington, District of Columbia 20001
Washington, DC
The Front Desk Manager serves as the lead point person with regard to the Front Desk technology systems and in-house guest marketing initiatives. The Front Desk Manager also represents the…
Added 2 mins ago
CC
SENIOR PSYCHOLOGIST, CF (SPECIALIST) -California State Prison - Sacramento
California Correctional Health Care Services
CA
- $11,369 to $14,633 USD / month
…Senior Psychologist, CF (Specialist) performs as the clinical systems expert and provides psychological consultation relating to the institution’s health care performance management…
Added 2 mins ago
CS
OFFICE SERVICES SUPERVISOR I (General)
Ca State Prison, Corcoran
CA
- $3,758 to $4,711 USD / month
…data; operating and training subordinates in the use of filing systems, computers, copy machines, fax machines/scanning, letter opening machines and postage metered mail…

Tact Tech Security Solutions Llc

Executive Assistant

Boynton Beach, FL, United States

Apply About employer

Applications open in a new tab.

Job details

Posting language: English

Original job description

Job Summary Tact Tech Security Solutions is seeking a highly organized, proactive, and strategic Executive Assistant to serve as a trusted partner to the President & CEO. This role provides comprehensive executive-level administrative, operational, and strategic support while ensuring the efficient execution of executive priorities, organizational initiatives, and cross-functional organizational projects. The Executive Assistant serves as an extension of the President & CEO by managing executive workflows, coordinating high-priority initiatives, maintaining accountability across departments, and protecting executive time. The ideal candidate demonstrates exceptional professionalism, discretion, initiative, and the ability to anticipate needs in a fast-paced, high-growth environment. Essential Duties & Responsibilities Executive Support

Manage the President & CEO's calendar, schedule, and daily priorities
Coordinate internal and external meetings, conferences, networking events, and travel arrangements
Prepare daily agendas, executive briefings, itineraries, and meeting materials
Screen and prioritize incoming communications, correspondence, and requests
Draft, proofread, and edit professional emails, letters, reports, presentations, and business documents
Maintain strict confidentiality regarding sensitive business information
Anticipate executive needs while proactively identifying opportunities to improve efficiency

Executive Communications

Serve as the primary point of contact for executive communication
Coordinate communication between executive leadership, department managers, clients, vendors, government agencies, and business partners
Prepare executive correspondence and ensure timely follow-up on action items
Organize and maintain executive files, records, and confidential documentation
Ensure consistency and professionalism in executive communications

Project & Strategic Initiative Coordination

Coordinate executive initiatives and strategic projects across multiple departments
Develop and maintain project timelines, deliverables, and milestones
Monitor project progress and provide status updates to executive leadership
Assist with company-wide initiatives, including:
Technology implementations
Operational improvement projects
Marketing initiatives
Standard Operating Procedure (SOP) development
Fleet and asset management projects
Training and organizational development programs
Identify project risks, obstacles, and opportunities for improved efficiency

Leadership Accountability

Track executive action items, leadership assignments, and organizational priorities
Follow up with department leaders regarding outstanding tasks and project deadlines
Maintain executive accountability dashboards, reports, and accountability tracking systems
Ensure commitments are completed accurately, on time, and aligned with organizational objectives

Meeting & Event Management

Coordinate executive meetings, leadership sessions, board meetings, and company events
Prepare agendas, presentations, meeting packets, and supporting documentation
Record and distribute meeting minutes and action items
Monitor follow-up tasks to ensure timely completion

Business Development Support

Assist with proposals, presentations, contracts, and client communications.
Maintain prospect databases and business development records
Coordinate networking opportunities, sponsorships, and community partnerships
Conduct research on prospective clients, competitors, and market trends
Support strategic planning initiatives and executive business development efforts

Administrative & Operational Support

Maintain executive filing systems, organizational records, and document management processes
Prepare spreadsheets, reports, executive dashboards, and performance metrics
Coordinate vendor communications and office administrative needs
Assist with budgeting initiatives, purchasing, and operational projects
Monitor office supply inventory and executive resources
Recommend process improvements that enhance organizational efficiency

Human Resources Support

Coordinate interview scheduling and candidate communications
Assist with onboarding coordination and employee documentation
Support executive recruiting initiatives and hiring activities
Coordinate employee training schedules and leadership development initiatives
Track licenses, certifications, compliance requirements, and renewal deadlines

Marketing & Executive Brand Support

Assist with executive presentations and marketing materials
Coordinate executive speaking engagements, networking events, and community outreach initiatives
Support company announcements, award nominations, and public relations efforts
Assist with social media planning, content coordination, and brand initiatives
Assist with executive social media planning, content coordination, and brand initiatives.

Required Qualifications

Minimum of three (3) years of experience supporting executives, business owners, or senior leadership
Exceptional written, verbal, and interpersonal communication skills
Strong organizational, planning, and time management abilities
Excellent attention to detail and commitment to accuracy
Demonstrated ability to manage multiple priorities in a fast-paced environment
Professional business etiquette and strong relationship-building skills
Ability to exercise sound judgment while handling confidential information
Strong analytical, critical thinking, and problem-solving abilities
Self-motivated with the ability to work independently and proactively
High level of professionalism, integrity, discretion, and accountability

Technical Skills

Proficiency with:

Microsoft Office Suite
Google Workspace
Microsoft Teams
Monday.com
Canva
Adobe Acrobat
CRM platforms
Cloud-based document management systems
Scheduling software
AI productivity tools

Experience with ADP Workforce Now, WhenIWork, or similar workforce management software is preferred. Core Competencies

Successful candidates will demonstrate:

Exceptional organizational skills
Professionalism and discretion
Initiative and accountability
Executive presence
Strong written and verbal communication skills
Adaptability and flexibility
Critical thinking and sound judgment
Attention to detail
Resourcefulness
Emotional intelligence
Customer service mindset
Ability to anticipate executive needs
Strategic planning and prioritization

Performance Expectations

Within the first 90 days, the Executive Assistant is expected to:

Successfully manage executive scheduling, communications, and daily priorities
Establish organized executive workflows and administrative systems
Implement project tracking and leadership accountability systems
Coordinate executive follow-up and organizational reporting
Reduce administrative burden through proactive planning and execution
Build collaborative working relationships across departments and leadership teams
Improve operational efficiency through strategic coordination and process improvements

Benefits

Tact Tech Security Solutions offers the following benefits to the Executive Assistant:

Competitive salary and performance incentives
401(k) retirement plan
Life, accidental death, and dismemberment insurance
Training and career development opportunities
Opportunities to shape training, compliance, and operational excellence across the company
A positive and collaborative work environment
Uniforms and equipment provided

Physical & Work Requirements

Office-based role requiring extended periods of sitting and computer use
Occasional lifting of office supplies or files may be required, up to 20 pounds
Frequent use of computers, phones, and other office equipment
Ability to travel locally for meetings, networking events, or company functions as needed
Ability to perform tasks with attention to detail under time-sensitive conditions
Ability to perform performance-related work as assigned, consistent with the physical, cognitive, and operational demands of the role

Employment Eligibility

Candidates must be authorized to work in the United States without sponsorship.
Employment eligibility verification will be completed as required by law.
Tact Tech Security Solutions does not offer visa sponsorship for any employment-based visas.

Equal Opportunity Statement Tact Tech Security Solutions is an Equal Opportunity Employer. We are committed to maintaining a diverse and inclusive workplace and do not discriminate based on any protected status under applicable law.

Apply About employer

More about this job

Skills

Presentation skills
Confidentiality
Communication skills
Documentation
Leadership
Event planning
Sales
Research
Strategic planning
Document management
Budget management
Procurement
Scheduling
Onboarding
Recruitment
Staff training
Regulatory compliance
Community engagement
Public relations
Media planning
Time management
Attention to detail
Relationship building
Critical thinking
Problem solving
Work independently
Microsoft Office
Google Workspace
Microsoft Teams
Monday.com
Canva
Adobe Acrobat
ADP Workforce Now
Organizational skills
Adaptability
Customer service
Prioritization
Reporting
Office equipment

Report this job