Sales Administrator

Job Title: Sales Administrator Location: Houston, TX Type: Direct Hire Work Model: Onsite Hours: M-F, 8-5

Overview

Our client is seeking a detail-oriented Sales Administrator to support daily operations within a growing industrial distribution company. This individual will be responsible for reviewing rental contracts, processing orders, maintaining records, and assisting the inside sales team. The position will begin as a fully administrative role, with the opportunity to transition into a 50/50 administrative and inside sales position after six months, with the long-term goal of advancing into a Junior Inside Sales Representative role.

Responsibilities

• Review rental contracts promptly and accurately, as these are time-sensitive; maintain the rental equipment database in Excel/SAP, track rental inventory, availability, and return schedules, rental billing and compliance documentation.
• Support division cost accounting, including COGS, overhead, and direct cost tracking, job costing, and allocation of fusion technician time.
• Incorporate fabrication QA/QC paperwork into SAP and maintain organized work order and document records.
• Review and reconcile technician expenses and flag discrepancies to management.
• Answer incoming calls, respond to emails, and assist with customer follow-up.
• Coordinate with sales, purchasing, and operations regarding product availability, order status, and deliveries.
• Track outstanding quotes, purchase orders, and customer requests.
• Gradually develop the skills to independently prepare quotes, process orders, and manage routine inside sales activities.

Requirements

• Previous experience in administrative support, customer service, order entry, or sales coordination.
• Strong organizational skills, attention to detail, and ability to multitask.
• Basic estimating and construction-industry communication skills preferred.
• Proficiency in Microsoft Office, particularly Outlook and Excel; experience with SAP, FAME, or Raken is a plus.
• Professional communication skills and a customer-service mindset.
• Comfortable learning new software, products, and procedures.
• Dependable, proactive, and willing to take initiative when daily tasks are completed.
• Interest in developing a long-term career in inside sales.
• Experience in industrial distribution, manufacturing, construction materials, or a related environment is preferred but not required.
• Able to work on-site Monday–Friday, 8:00 AM–5:00 PM, with reliable and punctual attendance.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#LI- Ref: #209-Rowland Houston