Project Associate

Job Title: Project Associate Location: Portage, MI Type: Contract Compensation: $33.75/hr Work Model: Hybrid Hours: Monday- Friday 8am to 5pm

Overview

The Project Associate will provide foundational support to project teams within the Medical Commercial division. Working closely with experienced project/program managers and analysts, they assist with administrative, organizational, and coordination tasks that contribute to the success of internal projects and initiatives. This role is ideal for early-career professionals with an interest in project management, process improvement, or business operations. Project Associate help with maintaining documentation, updating schedules, capturing meeting notes, and supporting internal communications. They gain exposure to cross-functional collaboration, project tools, and business processes in a learning-oriented environment.

Responsibilities

• Supports project team members by helping maintain accurate schedules, status trackers, and meeting documentation.
• Assists with organizing and scheduling meetings, taking detailed meeting notes, and distributing action items to stakeholders.
• Helps track and follow up on task completion across teams, escalating missed deliverables to the project lead.
• Learns to use project tools and platforms (e.g., Microsoft Project, Smartsheet, SAP, etc.) to input and update project data.
• Participates in project team meetings as a note-taker and observer, gradually contributing insights or suggestions.
• Collects and organizes project information from various departments to support status updates and team alignment.
• Supports the preparation of basic project communications such as draft updates, presentations, or summary reports.
• Assists with light data entry or budget tracking under supervision.
• Builds familiarity with project management terminology, tools, and methodologies.
• Demonstrates strong attention to detail and a proactive attitude toward assigned tasks.
• Collaborates respectfully with cross-functional team members and supports a positive team dynamic.
• Takes initiative in learning new tools and processes to improve task execution.
• Accepts feedback and uses it to improve performance and understanding of project work.
• Communicates clearly and professionally with team members, asking questions to ensure understanding.
• Keeps track of deadlines and commitments and follows up appropriately to ensure work is progressing.
• Maintains an organized workspace and helps keep shared project documents up to date and accessible.
• Understands the importance of timelines, data accuracy, and good communication in project success.
• Approaches new challenges with curiosity and a willingness to grow.

Requirements

• Minimum 1 year of professional work experience.
• Strong written and verbal communication skills.
• Demonstrated strategic thinking and problem-solving abilities.
• Strong analytical skills with attention to detail.
• Ability to perform effectively in fast-paced and demanding situations.
• Strong organization, multitasking, and prioritization skills.
• Proficiency in Microsoft 365, including Excel, PowerPoint, Word, Outlook, and Teams.
• Ability to collaborate across teams and build strong working relationships.
• Demonstrated ability to follow through on tasks, deadlines, and commitments.
• Interest in developing skills in project and program management.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#LI- Ref: #558-Scientific