Contracts Administrator

Job Title: Contracts Administrator Location: Garden City, NY Type: Direct Hire Opportunity Compensation: $70,000-$85,000 annually Work Model: On-Site Hours: 8:00 AM-5:00 PM | Monday-Friday

Responsibilities:

• Manage signature workflow for NDAs, bids and other contract documents and file executed agreements
• Assist with compilation of documents required to respond to customer bids and RFPs
• Respond to incoming lease/contract/vendor requests and furnish operations teams with appropriate templates
• Assist with collection of vendor onboarding documentation and review of insurance certificates
• Use AI playbook or other internal guidance to generate first-round comments to NDAs and template contract documents
• Assist with tracking corporate reporting and compliance filings across multiple states
• Assist with tracking legal costs and expenditures to ensure department efficiency and budgetary compliance.
• Assist with managing contract lifecycle management software and contract template library
• Schedule meetings and ensure timely follow-ups on outstanding matters
• Managing incoming and outgoing departmental mail and other departmental logistics as needed

Requirements:

• Bachelor’s Degree
• Minimum of 2 years’ experience managing similar responsibilities, preferably within the construction, utility, or renewable energy sectors.
• Strong organizational skills to manage workflow of routine operational agreements
• Strong interpersonal skills to effectively communicate with project managers, procurement teams, and corporate executives across regional offices.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #563-Joule Staffing - Toms River