Administrative Assistant

Job Title: Administrative Assistant Location: Houston, TX Type: Contract To Hire Compensation: $26/hr Work Model: On-Site Hours: 40 hours/week

Responsibilities

• Format and proofread engineering reports and other technical documents.
• Prepare and distribute private utility requests, track responses and received files, and route documents for signatures.
• Coordinate physical and electronic submittals to clients and agencies, including assembling materials, obtaining signatures, tracking status, and processing authorized permit payments.
• Assist with preparing and submitting timesheets and expense reports in accordance with company procedures.
• Coordinate Public Works paid time off (PTO) requests and maintain the department tracking spreadsheet.
• Coordinate logistics for various meetings, including meeting room setup, food orders, materials, and related arrangements.
• Coordinate printing, copying, scanning, binding, and assembly of plans, documents, and submittal packages. Make deliveries or coordinate delivery services as needed.
• Coordinate with project staff, agencies, utilities, vendors, and delivery services to support project and administrative needs.
• Provide backup reception and other administrative support as needed.

Requirements

• 4+ years of administrative experience, preferably in an engineering, architecture, construction, or public works environment.
• Strong proofreading and document preparation skills, with attention to grammar, formatting, consistency, and accuracy.
• Excellent organizational and time management skills, with the ability to prioritize assignments, maintain accurate records, track outstanding items, and follow through on tasks.
• Strong written, verbal, and interpersonal communication skills, with a professional, service-oriented approach to working with colleagues, leadership, clients, agencies, and vendors.
• Ability to work independently and collaboratively, anticipate needs, resolve routine issues, and adapt to changing priorities with minimal supervision.
• Sound judgment and discretion when handling confidential personnel, financial, and project information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and PDF editing software is required. Familiarity with office management tools and systems is preferred.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#LI- Ref: #209-Rowland Houston