Archived listing. The details below describe a past opening.
Human Resources Representative will serve as a primary contact, provide assistance and support to the Human Resources department.
Primary Functions:
- Manages the front desk and office administrative needs for HR Department and responds to associate questions and needs regarding basic personnel, payroll or benefits information and other HR polices & procedures.
- Provides answers/resolution to the majority of calls and inquiries received within HR. Ensure all inquiries and telephone calls to the HR Department are appropriately prioritized and managed in a professional and timely manner. Collaborates with HR team members to appropriately refer inquiries or to determine best course of action and response. Follows-up as necessary
- Directs job applicants to web-based employment resources, which includes internal job postings.
- Manage pre-employment offer processing, which includes background checks, reference checking, welcome packets and complete all other HR forms as applicable.
- Manage the onboarding process for the new hires, student/contractor/temporary and volunteer staff including updating the new hire report.
- Manages a high degree of confidential information and ensures that such information is communicated and/or maintained in an appropriate and professional manner at all times.
- Responsible for receiving internet inquiries and distributing to appropriate department contact daily. Kim
- Responsible for approving and monitoring room availability in Human Resources
Administrative Support:
- Oversees general administrative functions to ensure all tasks associated with the HR office are executed in a very professional and efficient manner.
- Orders all supplies, office equipment and materials for the HR Dept.
- Enters online submission of for E-Verify I-9 reporting. Maintains records in accordance with applicable law.
- Manage and maintain all associate and non-associate’s records in accordance with industry standards.
- Manage the off-site storage and retrieval process for associate and non-associate records in accordance with industry standards. Responsible for storing and retrieving files.
- Prepare weekly onboarding documents for teams.
- Manage employment verifications for former or current associates as needed.
- Performs other duties as assigned
Decision Making:
- Understands HR matters which constitute a priority for SHS and the HR Department, ensures all such matters are communicated and addressed in a timely and appropriate manner.
- Manages a high degree of confidential information and ensures that such information is communicated and/or always maintained in an appropriate and professional manner.
- Serves as key HR contact and representative; provides high quality customer service. Ensures all Associates receive accurate, timely and reliable information and assistance from the HR Department.
- Facilitates answers to questions, ensures that all inquiries are addressed tactfully, sensitively and with an appropriate sense of service, urgency, and direction at all times
Educational Requirements:
High School or GED required; Bachelor’s degree preferred
Experience & Qualifications:
- High School or GED required; Bachelor’s degree strongly preferred
- 1-3 years of experience as HR Assistant or HR Representative required
- Proficient in Microsoft Office products, expert skills in Excel, Word, PowerPoint, and Visio preferre
Competencies:
- Excellent written and communication skills.
- Exceptional organizational skills demonstrated success and willingness to work in a multi-task environment.
- Demonstrated expertise in data entry; strong working knowledge and familiarity with HRIS system. Pays attention to detail and follow through.
- Demonstrate a high level of skill building relationships and partnerships with internal as well as external resources, customers, and venders.
- Demonstrates interpersonal savvy and influence skills in dealings with associates, internal and external resources business partners
- Ability to routinely and creatively use and understand technology necessary to collect, input and report critical, requisite information related to human resources, payroll, benefits and related matters.
- Ability to regularly and effectively communicate with all levels of the Corporation