Jobs in the United States

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Added 1 min ago
G
Architecture Project Manager
GPAC
Warren, MI
- $90,000 to $110,000 USD / year
…multidisciplinary architecture and design firm is seeking an Architecture Project Manager to join its team in the Grand Rapids, Michigan…
Added 7 mins ago
General Foreman/Construction Manager | Fast Hiring | Great Opportunity
Aerotek
Fremont, CA
…days a week (additional $500 a week) Summary The Construction Manager is responsible for leading on-site construction activities, ensuring tracker systems and associated scopes are…
Added 7 mins ago
G
Architecture Project Manager
GPAC
Aurora, CO
- $90,000 to $110,000 USD / year
…multidisciplinary architecture and design firm is seeking an Architecture Project Manager to join its team in the Grand Rapids, Michigan…
Added 18 mins ago
BIM Manager
Crawford Architects, LLC
Kansas City, MO
Crawford Architects is currently seeking a full-time, experienced BIM/CAD Manager to join our team of experts, responsible for providing our experienced team with technological leadership…
Added 18 mins ago
Senior Project Manager
Crawford Architects, LLC
San Antonio, TX
o Experience as an owner’s representative, advisor, program manager, or project executive on large capital projects.
Added 18 mins ago
Office Manager
SWE Solutions
Itasca, IL
The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness.…
Added 26 mins ago
Staff Systems Test Engineer, Scenario Quality and Maintenance Systems
Waymo
Mountain View, CA · San Francisco, CA
In this hyrbid role, you will be reporting to a Staff Program Manager
Added 34 mins ago
CM
Pharmacy Operations Supervisor
Community Memorial Healthcare
Ventura, CA
- $35.86 to $49.54 USD / hour
Under the direction of the Pharmacy Operations Manager, the Pharmacy Operations Supervisor provides supervisory oversight of pharmacy technician operations. Responsible for technician…
Added 37 mins ago
Program Manager, Transformation Office
AVEVA Solutions
Philadelphia, PA
Job Title: Program Manager, Tranformation Office
Added 40 mins ago
Civil/Municipal Project Manager
CP Engineers
Remote, United States
The Civil/Municipal Project Manager is responsible for leading and overseeing the successful delivery of civil and municipal engineering projects, including municipal capital projects,…
Added 40 mins ago
Civil/Municipal Project Manager
CP Engineers
Remote, United States
The Civil/Municipal Project Manager is responsible for leading and overseeing the successful delivery of civil and municipal engineering projects, including municipal capital projects,…
Added 1 hour ago
EPIC Certified Systems Analyst Sr (Ambulatory)
Inova
VA
Facilitates Epic updates, new releases and system enhancements. Manages all phases of testing and assists Lead/Project Manager in work effort and project scoping.
Added 1 hour ago
EPIC Certified Systems Analyst Sr (Healthy Planet)
Inova
United States
Facilitates Epic updates, new releases and system enhancements. Manages all phases of testing and assists Lead/Project Manager in work effort and project scoping.
Added 1 hour ago
Principal Quality Engineer
Twenty-Six Defense
Fort Worth, TX
Partner with the Program Manager to measure and report on program health through each stage-gate phase.
Added 1 hour ago
Project Manager. Research Support
UM Corp (Enterprise)
Miami, FL
The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Project Manager, Research Support to work in Miami, FL. The Project Manager, Research…
Added 1 hour ago
Program Manager - Alexandria, VA
Military Spouse Jobs & VetJobs
United States
Akima Data Management is seeking a highly qualified Program Manager to lead a multidisciplinary team supporting mission-critical cybersecurity, information technology, and operational…
Added 2 hours ago
Superintendent - Healthcare
Consigli Construction
NY · New York, NY
The Superintendent will provide overall administrative and technical management at the construction project site. This role will manage all on-site construction activities including,…
Added 2 hours ago
Superintendent - Healthcare
Consigli Construction
New Brunswick, NJ
The Superintendent will provide overall administrative and technical management at the construction project site. This role will manage all on-site construction activities including,…
Added 2 hours ago
Assistant Superintendent
Consigli Construction
New Brunswick, NJ
Help administer project safety program to maintain a safe and healthy work environment.
Added 2 hours ago
Assistant Superintendent
Consigli Construction
NY · New York, NY
Help administer project safety program to maintain a safe and healthy work environment.
Added 2 hours ago
CC
Field Operations Intern (Summer 2027)
Consigli Construction
Hamilton, NY
- $24 to $29 USD / hour
The Field Operations Intern supports Superintendents and Project Managers by assisting with safety program administration, quantity tracking, schedule analysis, and job site documentation.…
Added 2 hours ago
CC
Field Operations Intern (Summer 2027)
Consigli Construction
Lewiston, ME
- $24 to $29 USD / hour
The Field Operations Intern supports Superintendents and Project Managers by assisting with safety program administration, quantity tracking, schedule analysis, and job site documentation.…
Added 2 hours ago
CC
Field Operations Intern (Summer 2027)
Consigli Construction
Manchester, NH
- $24 to $29 USD / hour
The Field Operations Intern supports Superintendents and Project Managers by assisting with safety program administration, quantity tracking, schedule analysis, and job site documentation.…
Added 2 hours ago
CC
Field Operations Intern (Summer 2027)
Consigli Construction
Pleasant Valley, NY
- $24 to $29 USD / hour
The Field Operations Intern supports Superintendents and Project Managers by assisting with safety program administration, quantity tracking, schedule analysis, and job site documentation.…
Added 2 hours ago
CC
Field Operations Intern (Summer 2027)
Consigli Construction
Washington, DC
- $24 to $29 USD / hour
The Field Operations Intern supports Superintendents and Project Managers by assisting with safety program administration, quantity tracking, schedule analysis, and job site documentation.…

SWE Solutions

Office Manager

Itasca, IL, United States

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Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

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More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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