Jobs in the United States

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Added 3 mins ago
Program Manager CROWS - 7.32
Credence
Wright-Patterson Air Force Base, OH
Credence has an immediate need for a Program Manager at the senior level who will be primarily responsible for supporting the Cyber Resiliency Office for Weapon Systems (CROWS) at Wright…
Added 3 mins ago
C
Contracting Specialist
Credence
Aberdeen Proving Ground, MD
- $120,000 to $160,000 USD / year
Credence has an immediate need for two experienced Contracting Specialists to provide Systems Engineering and Technical Assistance (SETA) support to Project Manager Positioning, Navigation,…
Added 3 mins ago
Systems Acquisition Manager CROWS 7.13
Credence
Wright-Patterson Air Force Base, OH
Providing support to review products that include the following: technical evaluations/plans; engineering studies, reports and analyses; acquisition plans; and other program/technical…
Added 3 mins ago
C
Systems Engineering Manager
Credence
Aberdeen Proving Ground, MD
- $160,000 to $200,000 USD / year
Credence has an immediate need for a Systems Engineering Manager to support Army PM PNT. This position will provide technical leadership and oversight of systems engineering activities…
Added 3 mins ago
C
Acquisition Management Specialist
Credence
Aberdeen Proving Ground, MD
- $130,000 to $170,000 USD / year
…the Army Positioning, Navigation and Timing (PM PNT) System Engineering and Technical Assistance (SETA) Program at Aberdeen Proving Grounds,…
Added 12 mins ago
General Foreman/Construction Manager | Fast Hiring | Great Opportunity
Aerotek
Fremont, CA
…days a week (additional $500 a week) Summary The Construction Manager is responsible for leading on-site construction activities, ensuring tracker systems and associated scopes are…
Added 16 mins ago
Distribution Sales Manager
Beacon EmbeddedWorks
Eden Prairie, MN
A technical background, ideally with a Bachelor’s Degree in Engineering
Added 23 mins ago
SA
Associate Technical Data Manager - DMX
Southwest Airlines
Dallas, TX
- $77,200 to $85,800 USD / year
The Associate Technical Data Manager supports Technical Operations by creating, maintaining, and revising aircraft maintenance technical data that enables safe and compliant operations.…
Added 23 mins ago
BIM Manager
Crawford Architects, LLC
Kansas City, MO
Crawford Architects is currently seeking a full-time, experienced BIM/CAD Manager to join our team of experts, responsible for providing our experienced team with technological leadership…
Added 23 mins ago
Senior Project Manager
Crawford Architects, LLC
San Antonio, TX
o Experience as an owner’s representative, advisor, program manager, or project executive on large capital projects.
Added 23 mins ago
Office Manager
SWE Solutions
Itasca, IL
The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness.…
Added 31 mins ago
Staff Systems Test Engineer, Scenario Quality and Maintenance Systems
Waymo
Mountain View, CA · San Francisco, CA
In this hyrbid role, you will be reporting to a Staff Program Manager
Added 43 mins ago
Program Manager, Transformation Office
AVEVA Solutions
Philadelphia, PA
Job Title: Program Manager, Tranformation Office
Added 45 mins ago
Civil/Municipal Project Manager
CP Engineers
Remote, United States
The Civil/Municipal Project Manager is responsible for leading and overseeing the successful delivery of civil and municipal engineering projects, including municipal capital projects,…
Added 45 mins ago
Civil/Municipal Project Manager
CP Engineers
Remote, United States
The Civil/Municipal Project Manager is responsible for leading and overseeing the successful delivery of civil and municipal engineering projects, including municipal capital projects,…
Added 1 hour ago
Senior Manager Manufacturing - Engineering
Twenty-Six Defense
Fort Worth, TX
Job Summary: The Senior Manager Manufacturing Engineering manage and support complex defense, avionics or medical device-related manufacturing engineering activities. Lead a team of…
Added 1 hour ago
Senior QA Manager
CorDx
Atlanta, GA
Bachelor’s degree in a scientific, engineering, or related technical discipline required.
Added 1 hour ago
EC
Commercial Engineer and Codes & Standards Manager
Eaton Corporation
Ellisville, MO
- $146,000 to $215,000 USD / year
The primary function of the Commercial Engineering and Codes & Standards Manager is to lead Bussmann's customer-facing technical organization and its codes & standards agenda: winning…
Added 1 hour ago
Bio Equip Support Specialist
Veterans Affairs, Veterans Health Administration
Saint Louis, MO
Added 1 hour ago
Principal Quality Engineer
Twenty-Six Defense
Fort Worth, TX
…where the incumbent must possess an advanced level of quality engineering knowledge. Tasks at this level fall in areas where technical requirements are substantially complex. The Principal…
Added 1 hour ago
Construction Surveillance Technician Team Lead ( CSTTL )
Continuity Global Solutions
Washington, DC
Implement orders and special instructions from the Site Security Manager (SSM) and Regional Security Officer (RSO).
Added 1 hour ago
AS
Acquisition Logistics Manager Journeyman
Andromeda Systems Incorporated
Jacksonville, FL
- $28 to $47.5 USD / hour
Prepare reports, briefings, schedules, estimates, and recommendations for logistics reviews, program reviews, and technical meetings
Added 2 hours ago
Program Manager - Alexandria, VA
Military Spouse Jobs & VetJobs
United States
Akima Data Management is seeking a highly qualified Program Manager to lead a multidisciplinary team supporting mission-critical cybersecurity, information technology, and operational…
Added 2 hours ago
Assistant Superintendent
Consigli Construction
New Brunswick, NJ
Help administer project safety program to maintain a safe and healthy work environment.
Added 2 hours ago
Assistant Superintendent
Consigli Construction
NY · New York, NY
Help administer project safety program to maintain a safe and healthy work environment.

SWE Solutions

Office Manager

Itasca, IL, United States

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Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

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More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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