Jobs in the United States

25+ jobs

Save this search

Added 5 mins ago
Self-Checkout Attendant
Festival Foods
Suamico, WI
At Festival, people are at the top of our list. You’ll see it in everything from our daily interactions to how we treat our guests – even in our extensive associate benefits and programs.
Added 8 mins ago
AT
B2B Paid Media & Performance Associate
Auto Truck Group LLC
Mount Laurel, NJ
- $72,950 to $103,955 USD / year
The B2B Paid Media & Performance Associate is responsible for developing, executing, analyzing, and continuously optimizing paid media programs that drive measurable business outcomes…
Added 15 mins ago
Senior Manager, HR Technology and People Operations
Versant Health
NY
We are seeking a Senior Manager, HR Technology & People Operations to provide strategic and operational leadership across our HR technology ecosystem and key People Operations functions.
Added 22 mins ago
Self-Checkout Attendant
Festival Foods
Suamico, WI
At Festival, people are at the top of our list. You’ll see it in everything from our daily interactions to how we treat our guests – even in our extensive associate benefits and programs.
Added 38 mins ago
C
Salesforce MuleSoft Architect
Credence
Tysons, VA
- $175,000 to $220,000 USD / year
The Salesforce MuleSoft Architect will serve as the senior technical architect for the DLA DAAS API Gateway program, providing architecture, design, development, integration, and technical…
Added 38 mins ago
Principal Technical Manager- C3I DCGS
Credence
Warner Robins, GA
Credence has an immediate need for a Principal Technical Manager at Robins AFB, GA. The Principal Technical Manager shall support the assigned IPT and is responsible for the systems…
Added 58 mins ago
SA
Associate Technical Data Manager - DMX
Southwest Airlines
Dallas, TX
- $77,200 to $85,800 USD / year
The Associate Technical Data Manager supports Technical Operations by creating, maintaining, and revising aircraft maintenance technical data that enables safe and compliant operations.…
Added 58 mins ago
BIM Manager
Crawford Architects, LLC
Kansas City, MO
Crawford Architects is currently seeking a full-time, experienced BIM/CAD Manager to join our team of experts, responsible for providing our experienced team with technological leadership…
Added 59 mins ago
Office Manager
SWE Solutions
Itasca, IL
The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness.…
Added 2 hours ago
GO
Outlet Department Leader - Emerson Ave
Goodwill of Central and Southern Indiana, Inc.
Greenwood, IN
- $20 USD / hour
Ensures the department maintains staffing levels required to achieve the facility’s budget (unless Manager approval is obtained to do otherwise). Participates in the hourly associate…
Added 2 hours ago
AS
Acquisition Logistics Manager Journeyman
Andromeda Systems Incorporated
Jacksonville, FL
- $28 to $47.5 USD / hour
Prepare reports, briefings, schedules, estimates, and recommendations for logistics reviews, program reviews, and technical meetings
Added 4 hours ago
Senior Dashboard Developer
CACI International
Ashburn, VA
…Management approach. Join us to make a meaningful impact on a program of national…
Added 4 hours ago
Registered Nurse (Assistant Nurse Manager) - SCI/1U2
Veterans Affairs, Veterans Health Administration
Richmond, VA
Added 5 hours ago
B2B Lead Fulfillment Associate
ShipBob, Inc.
North Aurora, IL
…employee’s success in their career. This role reports to the Area Manager. The backup for this role is the Area Manager, Fulfillment…
Added 6 hours ago
Maintenance Technician 3rd Shift
SAPUTO CHEESE USA INC
CALEDONIA, WI
Added 6 hours ago
Maintenance Technician 2nd Shift
SAPUTO CHEESE USA INC
CALEDONIA, WI
Added 6 hours ago
Quality Management Systems Specialist
DYNAMIC FLOWFORM CORP.
Cudahy, WI
…WI. The Quality Systems Specialist position reports to the Manager, Quality. As a successful Quality systems Specialist, you will manage the activities associated with the development,…
Added 6 hours ago
VU
Associate Technical Product Analyst (Tech Management Team)
Visa USA Inc
Denver, CO
- $79,800 to $124,100 USD / year
We are looking for a motivated, energetic, and passionate Project Manager who excels with complex challenges and is a natural problem solver. As a Visa Project Manager, you will be an…
Added 6 hours ago
Technical Project Manager III
WESTERN GOVERNORS UNIVERSITY
SALT LAKE CITY, UT
Added 7 hours ago
HM
Patient Care Associate - General Pediatrics - PT Nights with Benefits
Hackensack Meridian Health
Hackensack, NJ
- From $19.63 USD / hour
The Patient Care Associate functions as a caregiver for a specific patient population to achieve desired outcomes. This position focuses on expanding knowledge and skills and provides…
Added 7 hours ago
Assistant Nurse Manager - Patient Flow & Resource Pool
Veterans Affairs, Veterans Health Administration
Hines, IL
Added 7 hours ago
UB
Elite Stylist
Ulta Beauty, Inc.
South Plainfield, NJ
- $15.92 to $21.4 USD / hour
…emphasis on the guest’s total look. They support the Experience Manager (EM) and Assistant Services Manager (ASM) and focus on performance (service sales, and productivity), people (guest…
Added 7 hours ago
UB
Stylist
Ulta Beauty, Inc.
South Plainfield, NJ
- $15.92 to $19 USD / hour
…emphasis on the guest’s total look. They support the Experience Manager (EM) and the Assistant Services Manager (ASM) through a focus on performance (service sales, and productivity),…
Added 7 hours ago
UB
Master Stylist
Ulta Beauty, Inc.
Columbus, OH
- $11 to $17.8 USD / hour
…emphasis on the guest’s total look. They support the Experience Manager (SM) and Assistant Services Manager (ASM) through a focus on performance (service sales, and productivity), people…
Added 7 hours ago
Construction Manager - Rail
STV Incorporated
Richmond, VA
The Construction Manager's role is observational and does not relieve the contractor of responsibility for its QC/QA program or quality of work.

SWE Solutions

Office Manager

Itasca, IL, United States

Apply About employer

Applications open in a new tab.

Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

Apply About employer

More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

Report this job