Jobs in the United States

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BT
Saturday Teaching Assistant (Part Time - BEAM Gateway)
Bridge to Enter Advanced Mathematics (BEAM)
Los Angeles, CA
- $19 USD / hour
- Part-time
Bridge to Enter Advanced Mathematics (BEAM), a project of the Art of Problem Solving Initiative, Inc., is seeking undergraduate students or recent graduates to be teaching assistants for a…
Added just now
Business Development Manager - Midwest and Florida Energy Storage
Duke Energy Carolinas, LLC
Plainfield, IN · Raleigh, NC · Lake Mary, FL · Charlotte, NC · St. Petersburg, FL
The Business Development Manager (BDM) will lead project development activities across a portfolio of energy storage projects, a process which culminates in the internal approval of full…
Added just now
Energy Efficiency Projects Lead
Stefanini Group
Newark, NJ
Please ensure candidates are okay with coming on-site 3+ days per week and have reliable transportation for inspections days, etc.** · driver's license required
Added 1 min ago
Senior Project Manager
Hitachi Global
Nashville, TN
…across North America, Europe, and Asia. Join us as a Senior Project Manager in Nashville, TN as we work together to bring innovative automation solutions to…
Added 1 min ago
Foster Care Licensing Specialist
StepStone Family & Youth Services
RALEIGH, NC
Provide support to all members of the treatment team, including case manager, therapist, foster parents, and youth to ensure needs are met and ensure placement stability
Added 1 min ago
Construction Materials Staff Project Manager (Entry-Level)
ECS Ltd
Lawrenceville, GA
ECS Limited is offering a unique opportunity for a talented Construction Materials Testing (CMT) Staff Project Manager I to join our Lawrenceville field services team and advance in a…
Added 1 min ago
Summer 2027 Internship - Construction Management
Freese and Nichols, Inc.
Houston, TX
…standard practices and techniques in specific situations Assist project manager as needed Collect, adjust, and correlate perform calculations, and recognize discrepancies in…
Added 2 mins ago
Technical Trainer (Manufacturing)
Pepperidge Farm, Incorporated
Willard, OH
WHAT YOU BRING TO THE TABLE… (MUST HAVE)
Added 2 mins ago
Manager - Transmission and Substation Engineering
ComEd
OAKBROOK TERRACE, IL
The Manager - Transmission and Substation Engineering is a direct report to the Senior Manager T&S Engineering and is the substation engineering authority providing engineering services to…
Added 2 mins ago
Energy Efficiency Projects Lead
Stefanini Group
Newark, NJ
Please ensure candidates are okay with coming on-site 3+ days per week and have reliable transportation for inspections days, etc.** · driver's license required
Added 2 mins ago
Contents Technician
Kustom US
Farmington Hills, MI
· Interface with customers and relay information to Contents Manager, Project Managers and Superintendents when appropriate.
Added 2 mins ago
Customer Relationship Specialist
IEEE
Piscataway, NJ
2-4 years of related work experience required; 4-6 years preferred
Added 2 mins ago
Project Coordinator I
Ryan Companies US Inc
United States
Prepare, process, and track trade contracts, bid packages, subcontracts, and change orders under the direction of the Project Manager.
Added 3 mins ago
Senior Grants Manager & Policy Specialist
Westwood Professional Services Inc
Remote, United States
…high-level professional services to our clients. The Senior Grants Manager & Policy Specialist plays a critical role in supporting the development, management, and compliance of federally…
Added 3 mins ago
Senior Manager of Engineering
Dairy Farmers of America, Inc.
Albuquerque, NM
· Generate reports on plant performance, maintenance activities, and project updates for management review
Added 3 mins ago
Senior Manager, Events
American Cancer Society, Inc.
Sugar Hill, GA
Strong project management and event execution skills.
Added 3 mins ago
Government Accounting Manager
TransDigm Group Inc.
Vergennes, VT
…military and commercial aircraft. The Government Accounting Manager owns the business's government contract compliance program and serves as the primary finance point of contact for the…
Added 4 mins ago
Project Manager - Audio/Video Technology
Workforce Solutions, LLC
Brown Deer, WI
…working with an audio and video company to find an experienced Project Manager to join their team at their Brown Deer…
Added 5 mins ago
Tool & Die Manager
United States
MANN+HUMMEL is hiring a Tool and Die Manager for our Fayetteville facility. This hands-on leadership role oversees the tool-and-die team and helps ensure dies are maintained, repaired, and…
Added 5 mins ago
Manager, Sales Operations (Nutricia + Kate Farms)
Danone
White Plains, NY
The Manager, Sales Operations, plays a key role in translating omnichannel and sales effectiveness strategies into scalable commercial execution. This role leads critical sales operations…
Added 5 mins ago
SS
Project Manager
Service Specialists LTD
Madison
- From $100,000 USD / year
Service Specialists is recruiting an experienced Project Manager / Estimator for an established, family-owned construction company with a growing presence in the Madison market. This is an…
Added 6 mins ago
Operations Team Leader CT
GT Independence
Southington, CT
Assists the manager with the development, analyses and implementation of staffing, training, scheduling and reward/recognition programs
Added 6 mins ago
Compensation Analyst
U-Haul International, Inc.
Phoenix, AZ
Reporting directly to the Manager HR Compensation & Unemployment Administration, the Compensation Analyst is responsible for the development, administration, and continuous improvement of…
Added 6 mins ago
Account Representative
Web Team Associates, Inc.
Phoenix, AZ
Under the direction of the IT Services Manager, this position is responsible for accurately maintaining broadband, telecom, and mobility vendor accounts and researching monthly statements…
Added 6 mins ago
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Associate Manager, Energy Marketing - Sportstyle
Salomon
New York, NY
- $85,000 to $95,000 USD / year
POSITION TITLE: Associate Manager, Energy Marketing - Sportstyle

SWE Solutions

Office Manager

Itasca, IL, United States

Apply on recruiting.paylocity.com About employer

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Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

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More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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Work requirements

Jobs in the United States