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Shift Manager - AI Company
Allied Universal
San Francisco, CA
Allied Universal® is hiring a Shift Manager. As a Shift Manager, you will manage a team of security officers, site and or shift supervisors including hiring/selection, scheduling, payroll,…
Added 1 min ago
Project Manager I
Beacon EmbeddedWorks
Eden Prairie, MN
The Project Manager I coordinates internal Beacon execution projects between Design Engineering, Manufacturing Engineering, Supply Chain, and Operations. This role keeps internal…
Added 1 min ago
Distribution Sales Manager
Beacon EmbeddedWorks
Eden Prairie, MN
…backed by an extensive suite of customization, security, and support services and its dedicated team of experts provide in-house manufacturing and support to accelerate development and…
Added 1 min ago
A
Customer Accounts Manager
Aaron's
El Dorado, AR
- $14.5 to $15.25 USD / hour
Support General Manager with operational functions which include customer account recommendations and closing lease agreements with customers.
Added 4 mins ago
Assistant Manager I
Dollar Tree
Kingsport, TN
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 4 mins ago
Assistant Manager I
Dollar Tree
Grand Junction, CO
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 7 mins ago
GP
Material Handler - 2nd Shift
Generac Power Systems Inc
Janesville, WI
- $20.85 USD / hour
Flex across different products and areas to support business needs.
Added 8 mins ago
SA
Associate Technical Data Manager - DMX
Southwest Airlines
Dallas, TX
- $77,200 to $85,800 USD / year
The Associate Technical Data Manager supports Technical Operations by creating, maintaining, and revising aircraft maintenance technical data that enables safe and compliant operations.…
Added 8 mins ago
Assistant Manager
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Avon Park, FL
Employee Assistance Program - support for you and your family
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Assistant Manager
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Assistant Manager
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Shift Lead
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Employee Assistance Program for personal and family support
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Shift Lead
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Shift Lead
Luihn VantEdge Partners LLC
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Luihn VantEdge Partners LLC
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Employee Assistance Program for personal and family support
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Luihn VantEdge Partners LLC
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Luihn VantEdge Partners LLC
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Office Manager
SWE Solutions
Itasca, IL
The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness.…
Added 9 mins ago
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Part Sales Manager – Full Time
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- Full-time
AutoZoners Living Well Program for free mental health support
Added 9 mins ago
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Part Sales Manager – Full Time
AutoZone
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- Full-time
AutoZoners Living Well Program for free mental health support
Added 10 mins ago
Supplemental Physical Therapy Assistant Acute Care, Memorial City
Memorial Hermann Health System
Houston, TX
…progress and instruction to patients and caregivers. Assists with program development. Provides training and guidance to students and interns. Assists Director, Manager or Level III with…
Added 10 mins ago
PRN Physical Therapy Assistant, Northeast
Memorial Hermann Health System
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…progress and instruction to patients and caregivers. Assists with program development. Provides training and guidance to students and interns. Assists Director, Manager or Level III with…
Added 13 mins ago
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Store Lead (Store Manager) - ID032--Chinden Linder - Meridian, ID 83646
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- From $12.5 USD / hour
Plans and facilitates quarterly store meetings and regular 1:1 conversations with Team Members to provide feedback, support development, and strengthen Team Member engagement.
Added 14 mins ago
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Traveling Federal Safety Manager
GPAC
Duluth, MN
- $130,000 to $170,000 USD / year
…Municipal, Higher Education and public safety, is seeking a Safety Manager to oversee the safety of these…

SWE Solutions

Office Manager

Itasca, IL, United States

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Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

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More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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