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Added 3 mins ago
General Foreman/Construction Manager | Fast Hiring | Great Opportunity
Aerotek
Fremont, CA
…days a week (additional $500 a week) Summary The Construction Manager is responsible for leading on-site construction activities, ensuring tracker systems and associated scopes are…
Added 7 mins ago
Project Manager I
Beacon EmbeddedWorks
Eden Prairie, MN
The Project Manager I coordinates internal Beacon execution projects between Design Engineering, Manufacturing Engineering, Supply Chain, and Operations. This role keeps internal…
Added 13 mins ago
GP
Material Handler - 2nd Shift
Generac Power Systems Inc
Janesville, WI
- $20.85 USD / hour
Actively understands and participates with the Drive to Zero program.
Added 14 mins ago
SA
Associate Technical Data Manager - DMX
Southwest Airlines
Dallas, TX
- $77,200 to $85,800 USD / year
The Associate Technical Data Manager supports Technical Operations by creating, maintaining, and revising aircraft maintenance technical data that enables safe and compliant operations.…
Added 14 mins ago
Office Manager
SWE Solutions
Itasca, IL
Monitor operational performance and identify opportunities for process improvement.
Added 20 mins ago
G
Traveling Federal Safety Manager
GPAC
Duluth, MN
- $130,000 to $170,000 USD / year
…Municipal, Higher Education and public safety, is seeking a Safety Manager to oversee the safety of these…
Added 22 mins ago
Staff Systems Test Engineer, Scenario Quality and Maintenance Systems
Waymo
Mountain View, CA · San Francisco, CA
In this hyrbid role, you will be reporting to a Staff Program Manager
Added 30 mins ago
CM
Pharmacy Operations Supervisor
Community Memorial Healthcare
Ventura, CA
- $35.86 to $49.54 USD / hour
Under the direction of the Pharmacy Operations Manager, the Pharmacy Operations Supervisor provides supervisory oversight of pharmacy technician operations. Responsible for technician…
Added 32 mins ago
Fleet Manager
Southeast Alaska Regional Health Consortium
AK · JPL
The Fleet Manager oversees the operation, utilization, maintenance, compliance, and replacement planning of the SEARHC fleet program. This position is responsible for ensuring fleet…
Added 33 mins ago
Program Manager, Transformation Office
AVEVA Solutions
Philadelphia, PA
The Program Manager will lead strategic transformation programs within AVEVA's Transformation Office, driving initiatives that improve business performance across people, process, and…
Added 42 mins ago
WF
(USA) Area Manager Asset Protection - All DC/FC
WMT Fulfillment Service
IL
- $65,500 to $98,000 USD / year
…unit Documents the key steps of a unitspecific risk management process and associated procedures Implements or manages risk management for assigned area Evaluate employee risk awareness and…
Added 1 hour ago
Senior Manager Manufacturing - Engineering
Twenty-Six Defense
Fort Worth, TX
Job Summary: The Senior Manager Manufacturing Engineering manage and support complex defense, avionics or medical device-related manufacturing engineering activities. Lead a team of…
Added 1 hour ago
Senior QA Manager
CorDx
Atlanta, GA
Develop and track quality metrics (KPIs) to monitor the effectiveness of the QA program and identify opportunities for improvement.
Added 1 hour ago
Bio Equip Support Specialist
Veterans Affairs, Veterans Health Administration
Saint Louis, MO
Added 1 hour ago
Business Unit Operational Risk Function Manager
Regions
Charlotte, NC · Hoover, AL
Monitors, evaluates, remediates operations risk/loss events including root cause analysis and process improvement recommendations
Added 1 hour ago
New Graduate Registered Nurse - RN
Fresenius Medical Care
St Petersburg, FL · Haines City, FL · Winter Haven, FL · Tampa, FL · Pensacola, FL · Ocala, FL · Tallahassee, FL · Naples, FL · Gainesville, FL · Jacksonville, FL · Delray Beach, FL · Clearwater, FL · Minneola, FL · Fort Walton Beach, FL · Auburndale, FL · Bartow, FL · Orlando, FL · Bradenton, FL · Milton, FL · Saint Petersburg, FL · Trinity, FL · Fernandina Beach, FL
…philosophy. Supports the FMCNA commitment to the Quality Enhancement Program (QEP) and CQI Activities, including those related to patient satisfaction and actively participates in process…
Added 1 hour ago
New Graduate Registered Nurse - RN
Fresenius Medical Care
Shreveport, LA · Breaux Bridge, LA · Vivian, LA · Slidell, LA · Monroe, LA · Hammond, LA · Vidalia, LA · New Orleans, LA · Alexandria, LA · Bossier City, LA · Lake Charles, LA · Metairie, LA · Winnfield, LA · New Iberia, LA · Jefferson, LA · Thibodaux, LA · Natchitoches, LA · Houma, LA · Oak Grove, LA · Marrero, LA · Baton Rouge, LA · Lafayette, LA
…philosophy. Supports the FMCNA commitment to the Quality Enhancement Program (QEP) and CQI Activities, including those related to patient satisfaction and actively participates in process…
Added 1 hour ago
New Graduate Registered Nurse
Fresenius Medical Care
Birmingham, AL · Alabaster, AL · Pelham, AL · Huntsville, AL · Cullman, AL · Mobile, AL · Hoover, AL · Opelika, AL · Sylacauga, AL · Montgomery, AL · Montevallo, AL · Northport, AL · Roanoke, GA · Phenix City, AL · Gardendale, AL · Winfield, AL · Pell City, AL · Oxford, AL · Talladega, AL · Selma, AL · Tuscaloosa, AL
…philosophy. Supports the FMCNA commitment to the Quality Enhancement Program (QEP) and CQI Activities, including those related to patient satisfaction and actively participates in process…
Added 1 hour ago
New Graduate RN
Fresenius Medical Care
Bozeman, MT
…philosophy. Supports the FMCNA commitment to the Quality Enhancement Program (QEP) and CQI Activities, including those related to patient satisfaction and actively participates in process…
Added 1 hour ago
FM
New Graduate RN
Fresenius Medical Care
Walsenburg, CO
- $32.95 to $49.78 USD / hour
…philosophy. Supports the FMCNA commitment to the Quality Enhancement Program (QEP) and CQI Activities, including those related to patient satisfaction and actively participates in process…
Added 1 hour ago
New Graduate RN
Fresenius Medical Care
Las Cruces, NM · Socorro, NM · Espanola, NM · Rio Rancho, NM · Farmington, NM · Las Vegas, NM · Deming, NM
…philosophy. Supports the FMCNA commitment to the Quality Enhancement Program (QEP) and CQI Activities, including those related to patient satisfaction and actively participates in process…
Added 1 hour ago
G
Traveling Federal Safety Manager
GPAC
Bismarck, ND
- $130,000 to $170,000 USD / year
…Municipal, Higher Education and public safety, is seeking a Safety Manager to oversee the safety of these…
Added 1 hour ago
G
Traveling Federal Safety Manager
GPAC
Chicago, IL
- $130,000 to $170,000 USD / year
…Municipal, Higher Education and public safety, is seeking a Safety Manager to oversee the safety of these…
Added 1 hour ago
V
Assistant Manager
VIOC
Houston, TX
- $19.5 USD / hour
When you join us as an Assistant Service Center Manager, you are the right hand of the Service Center Manager. You are responsible for taking the lead in helping build a high-performance…
Added 1 hour ago
V
Assistant Manager
VIOC
Houston, TX
- $19.5 USD / hour
When you join us as an Assistant Service Center Manager, you are the right hand of the Service Center Manager. You are responsible for taking the lead in helping build a high-performance…

SWE Solutions

Office Manager

Itasca, IL, United States

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Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

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More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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