Jobs in the United States

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Added 1 min ago
Project Manager I
Beacon EmbeddedWorks
Eden Prairie, MN
The Project Manager I coordinates internal Beacon execution projects between Design Engineering, Manufacturing Engineering, Supply Chain, and Operations. This role keeps internal…
Added 8 mins ago
SA
Associate Technical Data Manager - DMX
Southwest Airlines
Dallas, TX
- $77,200 to $85,800 USD / year
The Associate Technical Data Manager supports Technical Operations by creating, maintaining, and revising aircraft maintenance technical data that enables safe and compliant operations.…
Added 8 mins ago
Senior Manager, IT Operations
SABERT CORPORATION
Sayreville, NJ
Sabert is seeking a Senior Manager, IT Operations & Azure Cloud to lead our IT Systems team and help shape the next phase of our global cloud and digital transformation.
Added 8 mins ago
Office Manager
SWE Solutions
Itasca, IL
The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness.…
Added 12 mins ago
Senior Manager, IT Operations
SABERT CORPORATION
Sayreville, NJ
Sabert is seeking a Senior Manager, IT Operations & Azure Cloud to lead our IT Systems team and help shape the next phase of our global cloud and digital transformation.
Added 16 mins ago
Staff Systems Test Engineer, Scenario Quality and Maintenance Systems
Waymo
Mountain View, CA · San Francisco, CA
8+ years of experience in Test Engineering, QA Engineering, Software Development in Test, Site Reliability Engineering, Technical Operations or other equivalent experience
Added 27 mins ago
Program Manager, Transformation Office
AVEVA Solutions
Philadelphia, PA
Job Title: Program Manager, Tranformation Office
Added 30 mins ago
Construction Project Manager
CP Engineers
Remote, United States
CP Engineers is seeking an experienced Construction Services Project Manager to support our growing Construction Services Group. This role will oversee active construction services…
Added 30 mins ago
Project Manager- Commercial & Industrial Services
CP Engineers
Remote, United States
As a result of our continued strategic growth, we are seeking a Project Manager to join our highly respected Commercial & Industrial Services team. This role is responsible for leading and…
Added 30 mins ago
Project Manager- Commercial & Industrial Services
CP Engineers
Remote, United States
As a result of our continued strategic growth, we are seeking a Project Manager to join our highly respected Commercial & Industrial Services team. This role is responsible for leading and…
Added 38 mins ago
Project Manager - Construction
GPAC
Atlanta, GA
The best projects need a Project Manager who sees the big picture, knows the details, and takes ownership of the outcome.
Added 49 mins ago
AD
Lathe Operator
AvaDent Digital Dental Solutions
Scottsdale, AZ
- $19 USD / hour
This function sets up and operates the Lathes and run parts according to engineering drawings. The function is also responsible for certification
Added 54 mins ago
Senior Manager Manufacturing - Engineering
Twenty-Six Defense
Fort Worth, TX
Job Summary: The Senior Manager Manufacturing Engineering manage and support complex defense, avionics or medical device-related manufacturing engineering activities. Lead a team of…
Added 54 mins ago
Regulatory Affairs Manager (Atlanta)
CorDx
Atlanta, GA
The Regulatory Affairs Manager will support the preparation, review, and submission of regulatory documentation for medical device products, ensuring compliance with applicable regulatory…
Added 54 mins ago
Senior QA Manager
CorDx
Atlanta, GA
Collaborate with R&D, Manufacturing, Regulatory Affairs, and Operations teams to integrate quality requirements into product development, manufacturing, and support processes.
Added 54 mins ago
Procurement Manager
CorDx
Atlanta, ID
The Procurement Manager is responsible for developing and executing sourcing strategies, managing supplier relationships, negotiating commercial agreements, and ensuring uninterrupted…
Added 54 mins ago
Senior Production Manager
CorDx
Atlanta, GA
We are seeking an experienced Senior Production Manager to oversee and optimize manufacturing operations in a regulated environment, ensuring compliance with ISO 13485 standards. The ideal…
Added 54 mins ago
Senior Factory Manager
CorDx
Atlanta, GA
The Senior Factory Manager is responsible for the strategic oversight and management of all factory operations. This role involves leading line managers to achieve production goals,…
Added 54 mins ago
Senior Project Manager (Atlanta)
CorDx
Atlanta, GA
We are seeking a highly motivated and experienced Senior Project Manager to lead and support cross-functional projects within our In Vitro Diagnostics (IVD) and broader diagnostics…
Added 54 mins ago
Procurement Manager
CorDx
Atlanta, ID
The Procurement Manager is responsible for developing and executing sourcing strategies, managing supplier relationships, negotiating commercial agreements, and ensuring uninterrupted…
Added 54 mins ago
Senior Production Manager
CorDx
Alpharetta, GA
We are seeking an experienced Senior Production Manager to oversee and optimize manufacturing operations in a regulated environment, ensuring compliance with ISO 13485 standards. The ideal…
Added 54 mins ago
Procurement Manager
CorDx
Atlanta, ID
The Procurement Manager is responsible for developing and executing sourcing strategies, managing supplier relationships, negotiating commercial agreements, and ensuring uninterrupted…
Added 54 mins ago
Procurement Manager
CorDx
Atlanta, ID
The Procurement Manager is responsible for developing and executing sourcing strategies, managing supplier relationships, negotiating commercial agreements, and ensuring uninterrupted…
Added 54 mins ago
Regulatory Affairs Manager (San Diego) - Bilingual (Mandarin Speaking)
CorDx
San Diego, CA
The Regulatory Affairs Manager will support the preparation, review, and submission of regulatory documentation for medical device products, ensuring compliance with applicable regulatory…
Added 54 mins ago
Senior Project Manager (San Diego) - Bilingual (Mandarin Speaking)
CorDx
San Diego, CA
We are seeking a highly motivated and experienced Senior Project Manager to lead and support cross-functional projects within our In Vitro Diagnostics (IVD) and broader diagnostics…

SWE Solutions

Office Manager

Itasca, IL, United States

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Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

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More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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