Jobs in the United States

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Added 2 mins ago
Project Architect/Project Manager
GPAC
Columbus, OH
…is for you! A focus on bringing localized approaches to each project, this client has done some of the best work not only locally, but…
Added 3 mins ago
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Steel Project Manager
GPAC
Norman, OK
- $75,000 to $115,000 USD / year
…markets. Our client is seeking a knowledgeable and proactive Steel Project Manager to oversee projects from contract award through final…
Added 4 mins ago
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HVAC Senior Project Manager
GPAC
San Jose, CA
- $140,000 to $200,000 USD / year
Mechanical Senior Project Manager needed ASAP for a well-respected, growing mechanical contractor in California! Come work for a company that has many years of proven excellence, great…
Added 4 mins ago
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Senior Mechanical Project Manager
GPAC
San Diego, CA
- $120,000 to $150,000 USD / year
Senior Mechanical Project Manager needed for a well-respected, growing contractor in the San Diego area! This company has many years of proven excellence and shows no signs of slowing down!!
Added 4 mins ago
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Project Manager
GPAC
Sacramento, CA
- $90,000 to $150,000 USD / year
A well-respected and growing mechanical contractor in California is seeking an experienced HVAC Project Manager to join its team. With many years of proven excellence and a strong backlog…
Added 4 mins ago
Interior Designer
GPAC
Cary, NC
The Interior Designer will be responsible for start to finish project management.
Added 4 mins ago
Senior Manager, Training
Jobgether
Remote, United States
Excellent strategic planning, organizational, and project management skills, combined with a strong focus on execution and measurable results.
Added 5 mins ago
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Sr. Electrical Engineer/Project Manager
GPAC
Columbus, OH
- $95,000 to $155,000 USD / year
Coordinating project electrical requirements with each client as well as consultants both in-houst and outside
Added 5 mins ago
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Project Engineer/Assistant Project Manager
GPAC
Sacramento, CA
- $75,000 to $120,000 USD / year
A well-established Mechanical/HVAC Subcontractor is seeking a motivated Project Engineer / Assistant Project Manager to support project execution from preconstruction through completion.…
Added 5 mins ago
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Mechanical Project Manager
GPAC
Oakland, CA
- $90,000 to $150,000 USD / year
…contractor in California is seeking an experienced Mechanical Project Manager to oversee and deliver complex HVAC and plumbing projects. This organization is known for its long-standing…
Added 7 mins ago
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Civil Engineer (PE or EIT)
GPAC
Durham, NC
- $100,000 to $150,000 USD / year
We are seeking an experienced Professional Engineer (PE) to join our Land Development team in a Project Manager capacity. This individual will play a key role in leading projects, managing…
Added 10 mins ago
Program Manager
CBRE
Kansas City, MO
As a CBRE Program Manager, you will manage a team responsible for facilitating small to medium cross-functional projects and programs.
Added 10 mins ago
Senior Manager, Portfolio Governance & Delivery
Liberty Utilities
Joplin, MO · Platte City, MO
Establish project performance reporting standards, identify core metrics to elevate a focus on business outcomes aligned to capital management practices.
Added 10 mins ago
Customer Experience Manager- EdTech
Accenture
St. Louis, MO
(If Associate Degree, must have minimum 6 years work experience)
Added 10 mins ago
HR Project Manager
Acosta Group
St. Louis, MO
The HR Project Manager leads and delivers human resources projects from initiation through closeout. This role partners with HR and business stakeholders to define scope and success…
Added 10 mins ago
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Project Manager Mergers Acquisitions & Divestures
ManpowerGroup
St. Louis, MO
- $65 to $75 USD / hour
Job Title: Project Manager Mergers Acquisitions & Divestures
Added 10 mins ago
Fire Sprinkler Layout Technician
EMCOR Group
St Louis, MO
Must have complete knowledge of all applicable fire codes, including NFPA 13 · Must possess ability and motivation to teach Trainees and Junior Designers in mastering all responsibilities listed above
Added 10 mins ago
Senior Project Manager - Professional Services
Rubrik
Jefferson City, MO
Rubrik Professional Services is looking for a high-energy, strategic, and results-driven Senior Project Manager to lead complex, enterprise customer implementations and help shape the…
Added 10 mins ago
Senior Product Manager, Mobile Apps – Vehicle Productivity and Electrification Experiences
Ford Motor Company
Jefferson City, MO
Proven ability to effectively utilize Jira for agile project management, including sprint planning, issue tracking, and reporting.
Added 10 mins ago
M&E Sourcing Manager
American Express Global Business Travel
Jefferson City, MO
If you love building relationships and sharing your expertise with others, you may be the perfect Sourcing and Meeting Manager for our team. In this role, you’ll guide clients through the…
Added 10 mins ago
Analytics Program Manager
Meta
Jefferson City, MO
…distance, and even the rules of physics. Analytics Program Management drives data initiatives to successful delivery. Using clear communication and cross-functional collaboration, Analytics…
Added 10 mins ago
Project Manager - Global Labeling
Cardinal Health
Jefferson City, MO
· Project Planning & Governance: Define and manage end-to-end project work breakdown structures, schedules, critical path milestones, and resource allocations for large-scale enterprise…
Added 10 mins ago
Manager, Regulatory Compliance
Otsuka America Pharmaceutical Inc.
Jefferson City, MO
Supports GRA inspection and audit readiness and management activities.
Added 10 mins ago
SAP - OTC - Manager - Consulting - Location OPEN
EY
Jefferson City, MO · St. Louis, MO · Kansas City, MO
To qualify for the role, you must have
Added 10 mins ago
Oracle Cloud Finance - Manager
PwC
St. Louis, MO · Kansas City, MO
What You Must Have

SWE Solutions

Office Manager

Itasca, IL, United States

Apply on recruiting.paylocity.com About employer

Applications open in a new tab.

Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

Apply on recruiting.paylocity.com About employer

More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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Work requirements

Jobs in the United States