Jobs in the United States

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Added 1 min ago
Immediate School Counselor (High School)
KIPP
Jacksonville, FL
Every Wednesday is a student early release day, which allows teachers to participate in weekly professional development and content team meetings. *This doesn’t include Wellness Wednesdays…
Added 3 mins ago
A
Construction Laborer
Aerotek
Green Lane, PA
- $20 USD / hour
…provides access to extensive training, including on-the-job development, online learning through an internal academy, and manufacturer-led programs. Leadership considers education,…
Added 3 mins ago
G
Architecture Project Manager
GPAC
Aurora, CO
- $90,000 to $110,000 USD / year
…combines strong design and technical expertise with project leadership, client relationship management, and a passion for creating spaces that positively impact the communities they…
Added 6 mins ago
Social Services Program Consultant 3 (South Regional Adoption Coordinator)
Human Services, Department of
United States
Social Services Program Consultant 3 (South Regional Adoption Coordinator)Agency:
Added 6 mins ago
Shift Manager - AI Company
Allied Universal
San Francisco, CA
…hiring/selection, scheduling, payroll, training, coaching, development and support. By promoting strong employee engagement, you will drive operational metrics and deliver world-class…
Added 7 mins ago
Territory Sales Executive
Beacon EmbeddedWorks
Remote, United States
Develop relationships with executive, engineering, procurement, operations, and program leadership stakeholders within target accounts
Added 7 mins ago
BSA HOSPITAL - EM - STAFF NP
TeamHealth
TX
- Access to TeamHealth's clinician wellness program
Added 8 mins ago
Senior Lead Securities Quantitative Analytics Specialist, Mortgage & RMBS Modeling
B10 Wells Fargo Bank, N. A.
CHARLOTTE, NC
This position is responsible to lead the research, development, implementation, and ongoing enhancement of loan- and pool-level prepayment, delinquency, default, cure, liquidation,…
Added 11 mins ago
Senior Network Architect SME - Top Secret Clearance REQUIRED
Akima, LLC
Alexandria, VA
Senior Network Architect SME shall serve as the expert knowledge for the architectural design, development, and deployment of the enterprise's overall systems. SME should have proven…
Added 11 mins ago
IC
Management Trainee – Sales & Brand Leadership
IB Collective Co.
Boise, ID
- $67,000 to $87,000 USD / year
Every campaign we run doubles as a leadership training ground. We are looking for driven, entry-level candidates to enter our Management Training Program in Boise, where you will learn…
Added 12 mins ago
PH
Physical Therapist Assistant (PTA) PRN | Greeley Rehab
PAM Health Rehabilitation Hospital of Greeley
Greeley, CO
- $38 USD / hour
…to work in a collaborative environment with colleagues and leadership with exposure to a variety of patient care levels. Aside from our competitive pay, generous paid benefit time, and…
Added 13 mins ago
FW
Chief Operations Director
Fort Walton Beach Housing Authority
Fort Walton Beach, FL
- $60,000 to $80,000 USD / year
…operations of the Fort Walton Beach Housing Authority. This leadership role provides direction for Housing Management, Housing Choice Voucher (HCV) program administration, Maintenance, and…
Added 13 mins ago
GP
Material Handler - 2nd Shift
Generac Power Systems Inc
Janesville, WI
- $20.85 USD / hour
Developing a good knowledge of the company for the full scope of the role and may be assigned to projects for career development.
Added 13 mins ago
Manager Revenue Integrity (Remote)
Trinity Health Corporation
Livonia, MI
Provides leadership and day-to-day operational management and direction for the local hospital(s) revenue integrity functions. Responsible for motivating staff to achieve the highest levels…
Added 14 mins ago
Assistant Manager
Luihn VantEdge Partners LLC
Avon Park, FL
…and driving results. This is your opportunity to grow your leadership career with a brand that's all about innovation, growth, and having fun along the…
Added 14 mins ago
Assistant Manager
Luihn VantEdge Partners LLC
Groveland, FL
…and driving results. This is your opportunity to grow your leadership career with a brand that's all about innovation, growth, and having fun along the…
Added 14 mins ago
Assistant Manager
Luihn VantEdge Partners LLC
South Hill, VA
…and driving results. This is your opportunity to grow your leadership career with a brand that's all about innovation, growth, and having fun along the…
Added 14 mins ago
Assistant Manager
Luihn VantEdge Partners LLC
Fuquay-Varina, NC
…and driving results. This is your opportunity to grow your leadership career with a brand that's all about innovation, growth, and having fun along the…
Added 14 mins ago
Shift Lead
Luihn VantEdge Partners LLC
Scottsdale, AZ
Clear leadership and development - we'll help you sharpen your skills and reach your next career goal
Added 14 mins ago
Shift Lead
Luihn VantEdge Partners LLC
Ft. Lauderdale, FL
Clear leadership and development - we'll help you sharpen your skills and reach your next career goal
Added 14 mins ago
Shift Lead
Luihn VantEdge Partners LLC
Lakeland, FL
Clear leadership and development - we'll help you sharpen your skills and reach your next career goal
Added 14 mins ago
Shift Lead
Luihn VantEdge Partners LLC
Creedmoor, NC
Clear leadership and development - we'll help you sharpen your skills and reach your next career goal
Added 14 mins ago
Shift Lead
Luihn VantEdge Partners LLC
Oxford, NC
Clear leadership and development - we'll help you sharpen your skills and reach your next career goal
Added 14 mins ago
Shift Lead
Luihn VantEdge Partners LLC
Randleman, NC
Clear leadership and development - we'll help you sharpen your skills and reach your next career goal
Added 14 mins ago
Office Manager
SWE Solutions
Itasca, IL
…effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial…

SWE Solutions

Office Manager

Itasca, IL, United States

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Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

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More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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