Jobs in the United States

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Added 1 min ago
Immediate Middle School Teacher
KIPP
Jacksonville, FL
…through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by…
Added 1 min ago
Immediate Elementary Teacher
KIPP
Jacksonville, FL
…through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by…
Added 1 min ago
Immediate High School ELA Teacher
KIPP
Jacksonville, FL
…through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by…
Added 1 min ago
Immediate Math Interventionist (K-8)
KIPP
Jacksonville, FL
…through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by…
Added 1 min ago
Immediate ESE Learning Specialist (K-8)
KIPP
Jacksonville, FL
…through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by…
Added 1 min ago
Immediate High School Math Teacher (Geometry)
KIPP
Jacksonville, FL
…through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by…
Added 1 min ago
Immediate School Counselor (High School)
KIPP
Jacksonville, FL
…through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by…
Added 1 min ago
Immediate ESE Learning Specialist (High School)
KIPP
Jacksonville, FL
…through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by…
Added 6 mins ago
Shift Manager - AI Company
Allied Universal
San Francisco, CA
Allied Universal® is hiring a Shift Manager. As a Shift Manager, you will manage a team of security officers, site and or shift supervisors including hiring/selection, scheduling, payroll,…
Added 14 mins ago
Office Manager
SWE Solutions
Itasca, IL
The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness.…
Added 26 mins ago
EL
Key Holder-Full Time-Jo Malone-Lake Buena Vista, FL
Estée Lauder Companies
Lake Buena Vista
- $19.39 to $25.85 USD / hour
- Full-time
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 30 mins ago
CM
Pharmacy Operations Supervisor
Community Memorial Healthcare
Ventura, CA
- $35.86 to $49.54 USD / hour
Under the direction of the Pharmacy Operations Manager, the Pharmacy Operations Supervisor provides supervisory oversight of pharmacy technician operations. Responsible for technician…
Added 37 mins ago
Internal Sales Support
Coventry
Fort Washington, PA
As a Case Manager, you will actively manage and facilitate the smooth and efficient processing of life settlement cases through the pipeline. You will be a valuable member of a regional…
Added 44 mins ago
F&B Operations Manager
Compass Group
STANFORD, CA
Fuel the fan experience with flavor! As an Operations Manager at Stanford University, you will lead front-line operations and elevate the guest experience through top-notch service and…
Added 59 mins ago
C
Event and Partner Marketing Manager
Coursedog
Remote, United States
- $120,000 to $140,000 USD / year
As the Event and Partner Marketing Manager at Coursedog, you'll lead event strategy and execution across our full portfolio - from large tradeshows and user conferences to high-touch…
Added 1 hour ago
EC
Commercial Engineer and Codes & Standards Manager
Eaton Corporation
Ellisville, MO
- $146,000 to $215,000 USD / year
Eaton’s ES AMER PCS division is currently seeking a Commercial Engineer and Codes & Standards Manager. This role will take place out of Ellisville, MO with a hybrid schedule (3 days on-site…
Added 1 hour ago
Senior Corporate Security Field Investigator
Regions
Gainesville, GA
Represents the Area Security Manager at internal and external meetings, events, and other engagements in their absence
Added 1 hour ago
Business Unit Operational Risk Function Manager
Regions
Charlotte, NC · Hoover, AL
At Regions, the Business Unit Operational Risk Function Manager ensures that line of business operations are conducted in compliance with regulatory and legal requirements and per the…
Added 1 hour ago
Digital Program Management Sr Manager
The Freeman Company
IL · NV · TX
We are seeking a Digital Program Management Senior Manager to lead how our Digital Commerce organization plans, governs, and delivers its portfolio of programs. Reporting to the VP, Digital…
Added 1 hour ago
Groomer
Petco Animal Supplies Stores, Inc.
Chandler, AZ
…for approximately 7 million animals through in-store adoption…
Added 1 hour ago
Groomer
Petco Animal Supplies Stores, Inc.
Robinson Township Pittsburgh, PA
…for approximately 7 million animals through in-store adoption…
Added 1 hour ago
Groomer
Petco Animal Supplies Stores, Inc.
Robinson Township Pittsburgh, PA
…for approximately 7 million animals through in-store adoption…
Added 1 hour ago
UO
Sous Chef
University of Colorado Denver
Boulder, CO
- $34,986 USD / year
…as delicious as they are nutritious. From community-building events to hands-on food education, we're here to help Buffs build lifelong habits for a healthier…
Added 1 hour ago
UO
Executive Assistant
University of Colorado Denver
Boulder, CO
- $80,000 to $98,000 USD / year
…Chancellor for Student Life, the Executive Assistant and Operations Manager serves as a strategic administrative support partner to the Vice Chancellor and a key team member within the…
Added 1 hour ago
Operations Manager
United Flea Markets LLC
Pensacola, FL
T&W Flea Market is seeking a highly motivated, sales-driven Office Manager to lead leasing activity, booth sales, and seller account management while supporting the market’s day-to-day…

SWE Solutions

Office Manager

Itasca, IL, United States

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Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

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More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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