Jobs in the United States

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Added 3 mins ago
General Foreman/Construction Manager | Fast Hiring | Great Opportunity
Aerotek
Fremont, CA
…days a week (additional $500 a week) Summary The Construction Manager is responsible for leading on-site construction activities, ensuring tracker systems and associated scopes are…
Added 3 mins ago
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Architecture Project Manager
GPAC
Aurora, CO
- $90,000 to $110,000 USD / year
…architecture and design firm is seeking an Architecture Project Manager to join its team in the Grand Rapids, Michigan…
Added 6 mins ago
Shift Manager - AI Company
Allied Universal
San Francisco, CA
Allied Universal® is hiring a Shift Manager. As a Shift Manager, you will manage a team of security officers, site and or shift supervisors including hiring/selection, scheduling, payroll,…
Added 7 mins ago
Distribution Sales Manager
Beacon EmbeddedWorks
Eden Prairie, MN
The Distribution Sales Manager is responsible for driving new customer engagements. This is an exciting opportunity for strategic thinkers with strong negotiation skills who like to work…
Added 11 mins ago
IC
Management Trainee – Sales & Brand Leadership
IB Collective Co.
Boise, ID
- $67,000 to $87,000 USD / year
…driven, entry-level candidates to enter our Management Training Program in Boise, where you will learn every aspect of running a successful client campaign from the front lines to team…
Added 14 mins ago
Office Manager
SWE Solutions
Itasca, IL
The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness.…
Added 20 mins ago
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Traveling Federal Safety Manager
GPAC
Duluth, MN
- $130,000 to $170,000 USD / year
Our client, a construction industry leader who works on large-scale construction projects, including Federal, K-12, Municipal, Higher Education and public safety, is seeking a Safety…
Added 30 mins ago
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Front of House Manager
Flagship Facility Services LLC
CA
- $90,000 USD / year
Flagship Culinary Services is accepting applications for a Front of House Manager to support the employee cafes for our Client, the largest social media company in the world!
Added 36 mins ago
Civil/Municipal Project Manager
CP Engineers
Remote, United States
The Civil/Municipal Project Manager is responsible for leading and overseeing the successful delivery of civil and municipal engineering projects, including municipal capital projects,…
Added 36 mins ago
Civil/Municipal Project Manager
CP Engineers
Remote, United States
The Civil/Municipal Project Manager is responsible for leading and overseeing the successful delivery of civil and municipal engineering projects, including municipal capital projects,…
Added 59 mins ago
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Customer Engagement Manager
Coursedog
Remote, United States
- $120,000 to $140,000 USD / year
As a Customer Engagement Manager at Coursedog, you’ll turn our customers’ success into stories, references, and programs that help other institutions see what’s possible, while working…
Added 1 hour ago
Wireless Sales Manager
Acosta Group
CHESTERFIELD, MO
As a Sales Manager, you will lead and motivate a team of experienced Wireless Specialists to achieve sales and business targets. At Premium, you’ll enjoy the perks of a culture-centric…
Added 1 hour ago
MG66 Salaried Rep Profile
Acosta Group
CHESTERFIELD, MO
Building and maintaining long-term trusting partnerships with store leadership, associates, representatives, corporate support teams, and the local client team.
Added 1 hour ago
AU
Transportation Coordinator
Adecco US, Inc.
Saint Louis, MO
- $29.86 USD / hour
Adecco is currently assisting a local client in their search to fill a Remote Transportation Coordinator job opportunity but must live near St. Louis, MO 63164 zip code.
Added 1 hour ago
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Traveling Federal Safety Manager
GPAC
Bismarck, ND
- $130,000 to $170,000 USD / year
Our client, a construction industry leader who works on large-scale construction projects, including Federal, K-12, Municipal, Higher Education and public safety, is seeking a Safety…
Added 1 hour ago
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Traveling Federal Safety Manager
GPAC
Chicago, IL
- $130,000 to $170,000 USD / year
Our client, a construction industry leader who works on large-scale construction projects, including Federal, K-12, Municipal, Higher Education and public safety, is seeking a Safety…
Added 1 hour ago
Executive Assistant / Operations Manager
Cooperidge Consulting Firm
Remote, United States
Cooperidge Consulting Firm is seeking an Executive Assistant / Operations Manager for our fast-growing Capital Advisory Program. This role supports day-to-day operations across client…
Added 1 hour ago
Operations Manager
United Flea Markets LLC
Pensacola, FL
T&W Flea Market is seeking a highly motivated, sales-driven Office Manager to lead leasing activity, booth sales, and seller account management while supporting the market’s day-to-day…
Added 1 hour ago
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Commissioning Technician
GPAC
Rockford, MN
- $90,000 to $110,000 USD / year
Looking to grow your career in building commissioning? Our client is hiring a Commissioning Technician to join their team based in Maple Grove, MN, where the hiring manager is also located.
Added 1 hour ago
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Commissioning Technician
GPAC
Rogers, MN
- $90,000 to $110,000 USD / year
Looking to grow your career in building commissioning? Our client is hiring a Commissioning Technician to join their team based in Maple Grove, MN, where the hiring manager is also located.
Added 1 hour ago
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Commissioning Technician
GPAC
St Michael, MN
- $90,000 to $110,000 USD / year
Looking to grow your career in building commissioning? Our client is hiring a Commissioning Technician to join their team based in Maple Grove, MN, where the hiring manager is also located.
Added 1 hour ago
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Commissioning Technician
GPAC
St Louis Park, MN
- $90,000 to $110,000 USD / year
Looking to grow your career in building commissioning? Our client is hiring a Commissioning Technician to join their team based in Maple Grove, MN, where the hiring manager is also located.
Added 1 hour ago
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Commissioning Technician
GPAC
Robbinsdale, MN
- $90,000 to $110,000 USD / year
Looking to grow your career in building commissioning? Our client is hiring a Commissioning Technician to join their team based in Maple Grove, MN, where the hiring manager is also located.
Added 1 hour ago
G
Commissioning Technician
GPAC
Ramsey, MN
- $90,000 to $110,000 USD / year
Looking to grow your career in building commissioning? Our client is hiring a Commissioning Technician to join their team based in Maple Grove, MN, where the hiring manager is also located.
Added 1 hour ago
G
Commissioning Technician
GPAC
Roseville, MN
- $90,000 to $110,000 USD / year
Looking to grow your career in building commissioning? Our client is hiring a Commissioning Technician to join their team based in Maple Grove, MN, where the hiring manager is also located.

SWE Solutions

Office Manager

Itasca, IL, United States

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Job details

Experience: 5+ years of progressive experience in office management, operations management, administration, or a related role.
Posting language: English
Posted: Nov 8, 2026

Original job description

Description The Office Manager is responsible for overseeing the daily administrative and operational functions of the company to ensure efficient business operations and organizational effectiveness. This role serves as a key support resource for leadership, project managers, and staff by managing office administration, human resources coordination, financial administration, facilities management, vendor relationships, and internal business processes. The Office Manager helps maintain a productive work environment while supporting company growth, employee engagement, and operational excellence.

Requirements

Responsibilities include:

Manage and oversee day-to-day office operations, administrative processes, and facility needs.
Coordinate office maintenance, supplies, equipment procurement, and vendor relationships.
Support company leadership with operational planning, process improvements, and strategic initiatives.
Administer employee onboarding, offboarding, benefits coordination, and personnel records.
Coordinate recruiting activities, interview scheduling, and employee engagement programs.
Process accounts payable, accounts receivable, invoicing, and expense reporting.
Assist with payroll administration and coordination with external accountants or payroll providers.
Maintain business licenses, insurance certificates, corporate registrations, and compliance documentation.
Support proposal preparation, marketing efforts, event planning, and client communications.
Manage company records, contracts, and document control systems.
Coordinate company meetings, travel arrangements, and special events.
Serve as the primary point of contact for office operations and administrative support.
Develop and implement procedures that improve efficiency, consistency, and scalability.
Monitor operational performance and identify opportunities for process improvement.
Support project managers and technical staff with administrative and operational needs.

Education:

Associate's or Bachelor's degree in Business Administration, Operations Management, Human Resources, Accounting, Communications, or a related field preferred.

Experience:

5+ years of progressive experience in office management, operations management, administration, or a related role.
Experience supporting professional service organizations such as engineering, architecture, construction, consulting, or surveying firms preferred.
Experience managing multiple priorities, deadlines, and company-wide administrative functions.
Experience with payroll, accounting support, human resources, or business operations administration preferred.

Certifications:

Professional certifications such as SHRM-CP, PHR, CAP, PMP, or related credentials are a plus.
Additional certifications in human resources, operations management, accounting, or project management are preferred but not required.

Physical Requirements:

Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move office supplies and equipment up to 25 pounds.
Ability to attend meetings, company events, and training programs as needed.
Occasional local travel may be required for business-related activities.

Preferred Qualifications:

Strong organizational, planning, and multitasking abilities.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
Experience with accounting, payroll, CRM, ERP, or project management software.
Knowledge of project-based consulting environments and business operations.
Strong financial administration skills, including budgeting, invoicing, and expense tracking.
Excellent communication, interpersonal, and client service skills.
Strong attention to detail and ability to maintain confidentiality.
Ability to work independently and proactively solve problems.
Demonstrated leadership and team coordination experience.
Experience developing and improving operational procedures and workflows.
Strong time management and project coordination skills.
Ability to support a fast-paced, growing organization with multiple concurrent priorities.

Benefits:

Health Insurance
100% Employer-paid Dental and Vision Insurance
Paid Time Off
Paid Holidays
Flexible Work Schedule
Professional Development Opportunities
Bonus Incentive Program
401(k) Retirement Plan
Company-Sponsored Events and Team Activities

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More about this job

Skills

Procurement
Onboarding
Recruitment
Scheduling
Accounts payable
Accounts receivable
Reporting
Payroll
Regulatory compliance
Documentation
Event planning
Control systems
Administrative support
Process improvement
Operations management
Office administration
Surveying
SHRM-CP
PMP
Project management
Attend meetings
Multitasking
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft PowerPoint
ERP
Financial management
Budget management
Communication skills
Attention to detail
Confidentiality
Work independently
Leadership
Time management

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