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SUNY Upstate Medical University

Program Assistant

Syracuse, NY, United States

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Job details

Education: Bachelor’s degree
Posting language: English
Posted: May 4, 2026

Original job description

Job Summary:

The Program Assistant will serve in an administrative capacity to assist department chairs, faculty and student in support of the College of Health Profession programs. The Program Assistant will create, manage and track program didactic and clinical education activities. Responsible for building, maintaining and tracking confidential departmental student records for graduation and accreditation requirements. Utilize excel and web-based applications, to manage program data reports and surveys; create survey and department performance outcomes reports. Responsible for assisting in the budget process including processing purchasing requisitions for services, capital equipment and other miscellaneous orders. Process department invoices, track annual renewals and fees for timely processing and payment with Accounts Payable, vendors, and department budgets. Manage and process travel requests and reimbursements.

Minimum Qualifications:

Bachelor's degree with at least one year of relevant work experience OR an Associate's degree with three years of relevant work experience required. Proficient with Microsoft Office products and experience with system-based software programs; and excellent written/verbal communication, and customer service skills required.

Preferred Qualifications:

Prior administrative experience in an academic setting preferred.

Work Days:

Monday - Friday

Message to Applicants:

Recruitment Office: Human Resources

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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More about this job

Skills

Procurement
Accounts payable
Microsoft Office
Communication skills
Customer service
Recruitment
Employee relations

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