Jobs in the United States

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Added 1 min ago
AL
DYN7 | Delivery Driver | BROOKLYN | HIRING NOW! | $1,000 Sign-On BONUS
Ascenda Logistics Inc.
Brooklyn, NY
- Up to $24.75 USD / hour
Rise to the challenge and join our DYN7 - Brooklyn team as a: Delivery Associate - Driver
Added 1 min ago
Bailiff - Misdemeanor Associate Court - Administration
Brazos County
Bryan, TX · TX
…employee is constantly required to work closely with others as a part of a team. The employee is frequently exposed to danger and/or physical abuse; required to perform tedious exacting…
Added 3 mins ago
GT
Privacy Attorney
Gainwell Technologies LLC
Any city, TX
- $129,200 to $184,500 USD / year
Great companies need great teams to propel their operations. Join the group that solves business challenges and enhances the way we work and grow. Working at Gainwell carries its rewards.…
Added 3 mins ago
Sales Programs, Associate Director
Wolters Kluwer United States Inc.
Chicago, IL · Cary, NC · Columbus, OH · Minneapolis, MN · Philadelphia, PA · Kennesaw, GA · Dallas, TX · Indianapolis, IN
The Sales Programs Associate Director is the business partner for one Health segment and a trusted advisor to the segment’s sales leader and GM. The Sales Programs Associate Director is…
Added 5 mins ago
Senior Engineer Data Enablement & Management (Redshift/Databricks)
Stateside
Adelphi, MD
…technical leader for enterprise data engineering, data platform operations, and advanced analytics enablement, providing expertise across Databricks, Delta Lake, Apache Spark, AI/BI…
Added 5 mins ago
IM
Barback (Part Time)
II MPM Innovation
Naples, FL
- Part-time
…Back will also be responsible for helping all other staff and operations to maintain a well-organized, clean and well stocked outlet. Friendly interactions with patrons will be required but…
Added 5 mins ago
XL
Technician III, Test Laboratory
X-Energy, LLC
McKinney Circle, MD
- $33.65 to $45.68 USD / hour
…www.x-energy.com/careers/. We will never ask you to provide payment information as part of the recruiting process. If anyone claiming to represent X-energy directs you in a manner…
Added 6 mins ago
H&
Front Desk Sales Associate
Hand & Stone - 1092 S Ponce De Leon Blvd - Saint Augustine, FL
Saint Augustine, FL
- $16 to $20 USD / hour
Flexible Hours: Whether you are working part-time or full-time, your busy lifestyle is on our mind!
Added 8 mins ago
BB
Assistant Director
BHCC Bright Horizons Children's Centers, LLC
North Las Vegas, NV
- $59,000 to $74,000 USD / year
…Partnering closely with the Center Director, you’ll help guide daily operations while maintaining our high standards for care, learning, and safety. From supporting educational programming…
Added 8 mins ago
Receiving Associate
Floor and Decor Outlets of America, Inc.
Arlington Heights, IL
The Receiving Associate is responsible for assisting in the warehouse operations of the retail store. In addition, the Receiving Associate is responsible for unloading, auditing, and…
Added 8 mins ago
Receiving Associate
Floor and Decor Outlets of America, Inc.
Orange County, CA
The Receiving Associate is responsible for assisting in the warehouse operations of the retail store. In addition, the Receiving Associate is responsible for unloading, auditing, and…
Added 9 mins ago
FA
Inventory Control Specialist
Floor and Decor Outlets of America, Inc.
Tulsa, OK
- From $15.24 USD / hour
This position is responsible for the accuracy and integrity of the store’s inventory. Full-Time and Part-Time Positions Available.
Added 9 mins ago
Warehouse Driver Associate
FleetPride, Inc.
United States
…storage area in the warehouse. Provide support to the warehouse operations of the branch. Delivery function accounts for about 50% of…
Added 9 mins ago
Warehouse Driver Associate
FleetPride, Inc.
Orlando, FL
…storage area in the warehouse. Provide support to the warehouse operations of the branch. Delivery function accounts for about 50% of…
Added 9 mins ago
Warehouse Driver Associate
FleetPride, Inc.
Lathrop, CA
…storage area in the warehouse. Provide support to the warehouse operations of the branch. Delivery function accounts for about 50% of…
Added 9 mins ago
Warehouse Driver Associate
FleetPride, Inc.
Vineland, NJ
…storage area in the warehouse. Provide support to the warehouse operations of the branch. Delivery function accounts for about 50% of…
Added 9 mins ago
Warehouse Driver Associate
FleetPride, Inc.
Hays, KS
…storage area in the warehouse. Provide support to the warehouse operations of the branch. Delivery function accounts for about 50% of…
Added 10 mins ago
WV
Sous Chef
Willow Valley Communities
Lancaster, PA
- From $21 USD / hour
…preparation and cooking while helping oversee daily kitchen operations to ensure every dish is prepared with excellence, quality, and…
Added 11 mins ago
Human Resources Administrative Assistant
SUNY Downstate
Brooklyn, NY
Assist with the management of the fiscal operations of the department, including oversight of department purchase cards and other transactions.
Added 11 mins ago
Receiving Associate
Neogen Corporation
Lansing, MI
The Receiving Associate supports the safe, accurate, and timely receipt of inbound materials. This role verifies shipments and documentation, completes receiving transactions, operates…
Added 11 mins ago
Laboratory Technician I
Neogen Corporation
Lansing, MI
…our team! In this role, you will support essential laboratory operations through sample preparation, material testing, and processing activities that contribute to the quality, accuracy,…
Added 11 mins ago
NG
Preschool Teacher
Next Generation Children's Center
Marlborough, MA
- $18 to $23.4 USD / hour
About the RoleUnder the direction of the School Director and Lead Teacher, the Teacher supports daily classroom operations and the implementation of Cadence Education programs. This role…
Added 11 mins ago
NG
Preschool Teacher
Next Generation Children's Center
Natick, MA
- $18 to $23.4 USD / hour
About the RoleUnder the direction of the School Director and Lead Teacher, the Teacher supports daily classroom operations and the implementation of Cadence Education programs. This role…
Added 11 mins ago
LE
Preschool Teacher
Lil Explorers
Rogers, MN
- $16 to $20 USD / hour
This position is responsible for planning and delivering curriculum, leading classroom operations, and implementing Cadence Education programs while supporting the physical, social,…
Added 11 mins ago
LE
Preschool Teacher
Lil Explorers
Prior Lake, MN
- $16 to $20 USD / hour
This position is responsible for planning and delivering curriculum, leading classroom operations, and implementing Cadence Education programs while supporting the physical, social,…

SUNY Downstate

Human Resources Administrative Assistant

Brooklyn, NY, United States

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Job details

Experience: 1+ year of professional experience in an administrative role, preferably in higher education or the public sector.
Posting language: English
Posted: Nov 6, 2026

Original job description

Job Summary

The HR Administrative Assistant will be responsible for supporting Human Resources efforts with an emphasis on the functional areas of HR compliance, processing employment requests, managing HR administrative tasks including tracking invoices and updating policies and procedures.

Key Responsibilities & Duties

Greet visitors and serve as an in-house resource person by handling inquiries, locating information, and making referrals.
Answer the main HR line and manage the HR inbox while directing inquiries appropriately.
Process verification of employment letters (VOE), PSLF forms, and/or forward requests to the appropriate department for processing.
Assist with the management of the fiscal operations of the department, including oversight of department purchase cards and other transactions.
Support fiscal management of all contract-related services provided by the HR department, including coordinating with Accounts Payable and other appropriate divisions to ensure timely processing of financial transactions.
Assist in liaising with contracts and procurement to ensure contracts are renewed timely and services remain up to date.
Assist with developing policies and procedures for the Human Resources department, including budget, records management, and compliance.
Prepare and generate reports from the HRIS system and analyze reports as needed in Excel.
Assist in preparing market analyses (e.g., researching posted positions of competitors) and draw conclusions from information found.
Assist with analysis of Fair Labor Standards Act (FLSA), minimum wage, and Classification and Compensation analysis as needed.
Input data into the HRIS system.
Manage Outlook calendar for HR senior leadership as requested.
Oversee general department operations related to ordering supplies, purchasing equipment, and similar activities.
Contribute to day-to-day office activities.
Prioritize and manage workload to meet critical deadlines.
Ensure compliance with all processes and maintain a high level of confidentiality at all times.
Participate in regulatory, accreditation, and mock surveys (i.e., JCAHO, DOH, CMS, CAP, OMH, EMTALA, ESRD, etc.), if applicable.
Maintain accuracy and integrity of employee data in the HR system of record.
Support other HR staff and perform specific tasks in their absence, including fielding and directing HR-related questions.
Conduct quality assurance reviews of relevant documents to ensure accuracy, completeness, and compliance with federal, state, local, and university regulations/guidelines, as applicable.
Ensure all relevant HR practices and policies are followed.
Resolve employee and business queries and escalate issues appropriately as needed.
Provide excellent customer service to members of the organization at all levels.
Complete, deliver, and communicate assignments accurately and on time.
Work on Human Resources special projects as needed.
Perform other related duties as assigned, based on departmental and operational needs.

Required Qualifications

Associate’s Degree.
1+ year of professional experience in an administrative role, preferably in higher education or the public sector.
Or, a satisfactory equivalent combination of experience, education and training.

Preferred Qualifications

Experience in a government agency, university, and/or hospital setting.
Certifications or membership in the Society for Human Resource Management, American Staffing Association, or similar organization.
Excellent written and verbal communication skills and emotional intelligence.
Detail-oriented.
Strong analytical and organizational skills.
Ability to work independently and effectively in a team environment.

Equal Employment Opportunity

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu.

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

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More about this job

Skills

Regulatory compliance
Accounts payable
Procurement
Record keeping
Oracle HRIS
Microsoft Excel
Microsoft Outlook
Confidentiality
CMS
Quality assurance
Customer service
Human resource management
Communication skills
Organizational skills
Work independently

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