Capital Contracts Manager

Location: Delhi, NY Category: Staff - UUP Job Type: Full-time Posted On: Thu Nov 12 2026 Job Description:

The Facilities Contracts and Purchasing Manager oversees the procurement and contract administration functions for the facilities/capital departments, ensuring compliance with SUNY policies, New York State procurement laws, and applicable regulations. This role manages purchasing operations, competitive bidding processes, and contract negotiations to support campus departments, capital projects, and operational needs in a cost-effective and compliant manner. This role requires a high level of integrity, confidentiality, and adherence to ethical procurement standards

Key Responsibilities

• Work with SUCF, SUNY, Office of Capital Facilities, Office of State Comptroller and Attorney General's offices to ensure proper forms, etc. are in place to support the campus capital program and campus projects.
• Manage and supervise facilities procurement and purchasing activities, including staff oversight where applicable
• Oversee the preparation, review, and administration of contracts for goods, services, and construction-related purchases
• Ensure compliance with New York State Finance Law, SUNY policies, and procurement guidelines
• Direct competitive bidding processes (IFBs, RFPs, RFQs), including solicitation development, evaluation, and award
• Review and develop technical responses to pre-bid inquiries
• Review and approve purchase requisitions, purchase orders, and contract documents
• Negotiate pricing, terms, and conditions with vendors and contractors
• Coordinate with legal counsel, risk management, and other departments on contract terms and compliance issues
• Monitor vendor performance and resolve disputes or contract issues
• Maintain procurement records and ensure proper documentation and audit readiness
• Identify cost-saving opportunities and ensure efficient use of campus resources
• Support MWBE (Minority- and Women-Owned Business Enterprise) and SDVOB (Service-Disabled Veteran-Owned Business) participation goals

Work Environment

• Primarily office-based with occasional meetings across campus and attending construction project meetings
• Annual conferences and training as required

Job Requirements:

• Associates degree in Business Administration, Finance, Public Administration, or a related field
• 1-3 years of experience in procurement, contract administration, or purchasing
• Knowledge of New York State procurement laws, competitive bidding requirements, and public purchasing practices
• Strong understanding of contract terms, negotiation strategies, and vendor management
• Excellent analytical, organizational, and problem-solving skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite and procurement systems

Preferred Qualifications

• Bachelor's degree in Business Administration, Finance, Public Administration, or a related field
• Experience working in higher education or public sector procurement
• Familiarity with SUNY procurement systems and procedures
• Knowledge of construction-related procurement and contracting

Additional Information:

• Starting and ending dates: Upon successful completion of search
• Work schedule: Calendar Year, 12-Month
• Salary: Starting at $60,000, commensurate with experience
• Budget Title: Senior Staff Assistant, SL-3
• This position offers full New York State UUP (FT) (https://www.suny.edu/benefits/benefit-summaries/benefits-at-a-glance---uup-full-time/) benefits which are among the most comprehensive in the country with an excellent fringe benefits package
• Click here for more Information for Prospective Employees (http://www.suny.edu/benefits/newprospective-employees/)

SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans.

SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.

If you need a disability-related accommodation, please contact nochevgn

Clery Statement

Applicants interested in positions may access the Annual Security Report (http://www.delhi.edu/campus-life/police/fire-safety-reports/index.php) (ASR) for SUNY Delhi online. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Delhi University Police Department at 607-746-4700.