Assistant Director - Washington DC Internship Program

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University’s curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint “Village on the Erie Canal,” SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

SUMMARY SUNY Brockport is accepting applications for an Assistant Director - Washington, DC Internship Program. The Assistant Director plays a key role in the administration and growth of the SUNY Washington Internship Program, overseeing student recruitment, enrollment management, and internship placement support. Responsibilities include recruiting prospective students, guiding them through the application and internship search processes, tracking enrollment through the application portal, and providing ongoing support to help ensure a successful and rewarding internship experience.

The Assistant Director also contributes to the continued growth and success of the program by cultivating and maintaining strong partnerships with faculty and staff at SUNY Brockport and partner institutions, as well as with current and prospective host organizations in Washington, DC. Additional responsibilities include managing the program’s social media presence, coordinating speakers for the Washington, DC seminar series, engaging with program alumni, and supporting a variety of administrative and operational functions.JOB FUNCTIONS Student Advisement

• Monitors the student application process via Studio Abroad application system, tracks student progress, and provides support to students during the application process.
• Responds to requests and queries from prospective students, faculty, alumni, and host organizations.
• Advises individual students accepted to the program with a focus on internship planning.
• Interviews students to better understand their goals, interests, backgrounds, and academic and work experience profiles.
• Provides resume and cover letter feedback and helps with mock phone interviews.
• Assists students with specific internship applications and placements, as needed.
• Keeps students on track and progressing at an appropriate pace to ensure they meet their application quotas.
• Reviews coursework and internship logs for enrolled students each term and provides guidance and support to students who may be experiencing academic or internship-related challenges.
• Communicates with students regularly about upcoming professional networking opportunities.

Student Recruitment

• Participates in recruitment efforts across multiple campuses throughout New York by coordinating on-campus information sessions and attending career fairs, networking events, and other recruitment activities.
• Leads student recruitment efforts, including advising on and tracking communications, marketing initiatives, and college and university outreach strategies.
• Provides periodic updates to the program website, brochures, posters, and program update emails to our campus affiliates.
• Coordinates career workshops, classroom presentations, mock interviews, and job fairs.
• Collaborates with student clubs, faculty, and administration to build program awareness.
• Develops an effective communication plan to spread awareness of the program via various social media platforms.

Internship Placement and Relationship Management

• Builds and implements a partner outreach plan, including internship site visits, to establish and nurture key relationships.
• Finds available internships for each student based on their individual backgrounds and interests.
• Maintains a database for tracking internship opportunities in the Washington, DC area.
• Maintains employer and community outreach to facilitate successful placements.
• Plans and hosts occasional receptions and other networking events.
• Attends events and fosters other opportunities to create new relationships with potential host organizations.
• Helps identify and research promising opportunities within the existing partner school network and establishes new relationships to support recruitment efforts.
• Develops and maintains productive partnerships with internship coordinators and interested faculty mentors at partner colleges and universities that send students to participate in the program.
• Assists with organizing and managing periodic annual partner school coordinator meetings.

Program Administration

• Serves as primary program administrator when Associate Director is traveling or away.
• Helps arrange political and industry guest speakers and alumni participants for the weekly seminar class.
• Provides course coverage if the Associate Director is not available.
• Helps conduct mid-semester site visits with students and their internship supervisors during each term.
• Supports day-to-day program operations through problem solving and informed decision making.
• Works to enhance the program’s internal management functions and develops an administrative infrastructure that supports efficient and effective program operations.
• Serves as a liaison between the program and key support offices across the Brockport campus, including the Center for Global Education and Engagement, Marketing and Communications, Purchasing and Procurement, Campus Conduct, and Alumni Affairs.

Alumni Engagement

• Assists with organizing and managing.
• Organizes and manages networking events.
• Engages with and systematically tracks students after graduation, in collaboration with Alumni Affairs, with a focus on creating an active alumni network and community.
• Works with the Associate Director on development and fundraising projects.

Assessment

• Participates in the development of career-related assessments and communicates with students and employers through social media and other electronic tools.
• Prepares reports relating to student placement and internship site development.
• Participates in strategic planning and implementation of key projects

Supervision

• Oversees student workers based in Brockport office.

REQUIREMENTS

Minimum Qualifications:

• Bachelor’s degree by time of appointment from a college or university accredited by the U.S. Department of education or an internationally recognized college or university
• Previous experience working in or participating in an internship program, including providing student internship advising and/or career services support
• Must have a valid driver's license

Preferred Qualifications:

• Knowledge of and experience working in Washington, DC, New York City, and the surrounding areas

Knowledge, Skills, and Abilities

• Must be detail-oriented and possess strong organizational, problem solving, and conflict resolution skills
• Effective and dynamic interpersonal skills to engage and work with faculty, staff, students, and host organizations
• Evidence of strong oral and written communication skills and a strong comfort level with group presentations
• Ability to travel domestically as needed and work occasional evenings and weekends, as required
• Sufficient technical proficiency to effectively manage application management systems, websites, and standard office software

ADDITIONAL INFORMATION

Work Schedule:37.5 hours/week: Monday-Friday, 8 am-4 pm, with some nights and weekends. This position currently operates remotely and will transition to a hybrid work schedule once office space has been established. Benefits:This position is benefits eligible. Find out more about benefits at Careers@Brockport.

Application Instructions:

This position is not eligible for visa sponsorship. Visit jobs.hr.brockport.edu to complete an application including your cover letter that addresses required and preferred qualifications, resume/CV, and contact information for three professional references. Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.

Benefits

This position is eligible for benefits as a full-time United University Professions (UUP) represented employee. SUNY Brockport provides comprehensive employee benefit programs designed to help keep our faculty, staff, and their families healthy, safe, happy, and productive. Find more information about benefit specifics in the information and links below.

Medical SUNY Brockport is committed to providing affordable, comprehensive health plan options for faculty, and staff. There is a 28 calendar day waiting period for medical coverage to become effective. Coverage will become effective on the 29th day of employment if enrolled during the 28-day waiting period. For more information, and premium costs, please go to our NYS Health Insurance Program (NYSHIP) Rates page. For premiums relevant to this position, please go to the sections labeled "UUP."

Dental and Vision Dental and Vision coverage is provided for employees and their eligible dependents by their union at no additional cost to the employee. For more information, please visit the UUP Employee Benefit Trust Fund page.

Retirement

• NYS Employees' Retirement System (ERS) and NYS Teachers' Retirement System (TRS) - Defined benefit plans; benefits are based on best Final Average Salary and years of service.
• SUNY Optional Retirement Plan (ORP) - Defined contribution plan; benefits are based on the employer and employee contributions and the success of the investments. Employer contribution is 9% of compensable salary up to $360,000 (2026 IRS income limit) for the first seven years of active membership; 11% thereafter.

Membership for full-time and permanent employees is mandatory. All full-time employees are eligible to elect ERS or the ORP; employees in teaching, librarian, or coach (including assistant) titles are also eligible for TRS and may choose any of the three plans. For more information, please go to SUNY's Retirement Plan Options & Eligibility page. For a more thorough comparison of these retirement plans, please review the Retirement Plan Comparison Chart.

Additional Benefits SUNY Brockport offers additional benefits to employees, including but not limited to, Flexible Spending accounts, Work-life Services, Employee Assistance Program, discounts on services, and much more. For more information on these great additional benefits, please go to our Fringe/Additional Benefits page.

For additional information on any of these benefits and more, view the Benefits at a Glance for UUP represented employees.

Background Investigation Statement:

All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:

Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:

SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:

SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:

SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.