Senior Program Manager

Senior Program Manager – Job Description Location: Dayton, Ohio Clearance Required: Secret Reports To: VP Operations

Position Summary:

We are seeking an experienced Senior Program Manager (PM) to lead and manage high-visibility government support programs across multiple customers, subcontractors, and internal teams. This role is responsible for day-to-day execution, contract performance, customer satisfaction, personnel oversight, and program growth. The Senior PM is a critical interface between government customers, subcontract partners, and internal leadership, ensuring contractual compliance and high-quality delivery.

Key Responsibilities:

1. Customer Engagement & Contract Performance

• Serve as the primary customer interface, including daily coordination and bi-weekly manning meetings.
• Resolve funding, staffing, scheduling, and Performance Work Statement (PWS) clarifications.
• Proactively manage goodwill, CPAR categories, and customer satisfaction issues.
• Track and respond to complaints, performance issues, and recognition opportunities.
• Provide timely employee status notifications (onboarding, departures, position changes).

2. Contract & EPASS Administration

• Lead monthly Task Order Reviews, respond to 1st notices, and manage program-level reviews.
• Oversee modifications (Mods), PCOLs, LOE tracking, and FMS-related position activities.
• Manage labor hours reporting and compliance with EPASS and government systems.

3. Employee Lifecycle & Workforce Management

• Own full-cycle hiring process: requisitions, interviews, offer letters, QF-1030s, waivers, reference/clearance checks.
• Guide onboarding, CaC card issues, and 1st day check-ins.
• Administer progressive discipline (warnings/PIPs), and recognize high performance (merits/awards).
• Manage UTO, AMEX cards, training, tuition assistance, and special leave (bereavement, reserve duty, etc.).
• Handle terminations and support positive team culture through communication and mentorship.

4. Partner/Subcontractor Coordination

• Manage subcontractor performance, open positions, bill rates, and partnership health.
• Lead “jump ball” discussions for candidate sharing and mitigate performance concerns.

5. Corporate Interface & Reporting

• Conduct internal risk/issue reviews and fulfill HR and compliance taskers.
• Lead development and submission of contract deliverables (CDRLs), including MSRs, quarterly progress reports, annual CPAR self-assessments, and invoice reviews.
• Track vacancy, turnover, and other staffing metrics.

6. Employee Approvals

• Review and approve monthly travel requests and expense reports.
• Ensure timecard accuracy and submission compliance.

7. Business Development & Proposal Support

• Assign technical personnel to support RFIs, Industry Days, and proposal development.
• Develop technical approaches, management strategies, and pricing inputs.
• Support staffing for key personnel, and assign SMEs, writers, reviewers, and volume leads.
• Contribute to strategy and execution planning to win new work.

8. Contract Transitions

• Lead full lifecycle of contract transitions, including PWS/LOE reviews, pricing aid, kickoff meetings, and incumbent coordination.
• Oversee all staffing actions for transitions, including offers, onboarding, CaC cards, training, and mission lead assignments.

Qualifications:

• Bachelor’s degree in Business, Engineering, or related field.
• 7–10 years of PM experience supporting DoD/government contracts.
• Experience managing complex CPFF/EPASS contracts and subcontractor relationships.
• Strong knowledge of FAR/DFARS, EPASS systems, and CPAR processes.
• Proven leadership managing geographically dispersed teams.
• Excellent communication, negotiation, and customer relationship skills.
• PMP certification or DAWIA Level II/III preferred.

Why Join Us? This is a hands-on leadership role in a mission-driven, growing company where you will have autonomy, impact, and the ability to directly influence success - for your team, your customers, and the company. Sumaria is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or protected veteran status. Sumaria is a Full Lifecycle Engineering, Technical Services and Professional Solutions company in support of the Warfighter, supporting modernization, high end services and next generation capabilities in contested domains. Sumaria has been a trusted partner to U. S. Department of Defense for more than 40 years, providing Lifecycle Systems Engineering, Advisory & Analysis/SETA, C5ISR and Enterprise Information Technology solutions. With expertise to lead, insight to deliver and commitment to succeed; we staff each mission with a carefully selected team of seasoned professionals. We're Headquartered in Dayton, and have regional offices across the nation. Sumaria Systems only provides engineering services to the federal government and does not provide professional engineering or surveying services to the public within the meaning of Ohio Revised Code Section 4733.16.