Administrative Services Associate

SUMMARY Performs routine office and/or clerical duties in the following areas: - Mailroom operations, - Records management, - Conference room services, - Audio/visual (AV) services, - Messenger services, - Warehousing, - Reprographics services, - Large-format printing, - Office supplies fulfillment, and - Material handling. Follows set procedures and may exercise some independent judgment in carrying out instructions. Examples of work performed may include but is not limited to sorting, metering, and distributing mail; performing messenger services (via car, van, and truck); photocopying/printing posters, banners etc.; filing; posting or proofing data; setup and operation of AV equipment and furniture; processing incoming/outbound packages, materials, products, or supplies; and reconciling invoices. May assist in training and orientation of new employees. Responds to telephone, counter, and departmental inquiries regarding mail rates, pick-up and delivery schedules, and additional administrative services. Works under general supervision and reports to department manager.

MAJOR RESPONSIBILITIES

• Operates Pitney Bowes postage equipment and the United Parcel Service (UPS) shipping system. Receives incoming United States Postal Service (USPS) mail and sorts and distributes various marketing materials. Delivers mail and internal correspondence within the company, both to internal and external locations. Collects outgoing mail and packages, weighing them with scales and affixing the appropriate postage using postage meters or UPS labels. Utilizes knowledge of all Subaru of America (SOA) employees and departments, as well as USPS and UPS regulations.
• Receives, unpacks, checks, and stores merchandise and materials. Packs, crates, and ships products and materials. Participates in monthly and annual physical inventories. Prepares receiving or shipping reports and notes any shortages or damages. Uses an electric forklift to load, unload, move, or stack materials or products. Disposes of cardboard, plastics, trash, etc. in their proper containers.
• Delivers and sets up audio/visual (AV) equipment per meeting schedules and requirements. Sets up, adjusts, maintains, and operates AV equipment and computers. Assists customer with placement of sets and props. Performs videotaping, photography, or editing functions. Answers inquiries concerning the use of AV equipment including microphones, sound speakers, video screens, projectors, video monitors, connecting wires, and cables, as well as lighting. Maintains inventory and suggests repair, storage, or replacement of equipment. Works closely with internal and external customers to determine their needs and sets up and/or supervises the AV support during the events. Works with AV equipment companies as needed.
• Operates a motor vehicle to conduct messenger tasks on a regularly scheduled basis. Delivers documents, bank deposits, mail/parcels, parts, furniture, equipment, and vehicles to designated locations (may include loading or unloading cargo). Reviews bills or receipts to verify accuracy of items picked up and delivered. Documents travel and vehicle maintenance information in logs. Provides van services between local office locations.
• Operates various photocopying and wide-format machines to produce high-quality copies of documents, posters, and banners. Sets up equipment to perform special services such as collating, stapling, laminating, binding, folding, and cutting while following specific instructions. Responsible for maintaining the machines and ordering supplies. Produces business cards, from the initial communication to production and distribution.
• Electronically reviews, submits, and processes Office Depot supply orders. Ensures that material, equipment, and supplies are ordered and delivered in a timely manner. Chooses vendors, places orders, maintains records, and handles returned goods.
• Maintains and administers company records management processes, including locating, retrieving, inventorying, filing, and coordinating the retention or secure destruction of records. Performs data entry and maintains accurate electronic and physical record systems in accordance with established policies and procedures.

REQUIRED SKILLS & PERSONAL QUALIFICATIONS

• Ability to complete all cross-training requirements on equipment or demonstrate an acceptable level of expertise.
• Clean driving record and ability to operate delivery vehicle (car, van, or truck) in a safe, courteous manner under a timed schedule, heavy traffic, or inclement weather conditions.
• Good interpersonal skills to deal with all levels of personnel.
• Ability to be discreet and trustworthy to handle sensitive and valuable information, cash, checks, etc.
• Proficiency with Microsoft Outlook, Excel, and PowerPoint.

EDUCATION & EXPERIENCE REQUIREMENTS: H.S. Diploma required and at least one to two years of experience in an administrative services-related environment required.

WORK ENVIRONMENT

• Office Location: Camden, NJ apart of the Greater Philadelphia Area (Philly)
• Work Hours: 29.5 hours per week.
• Travel: 5% Domestic; Driver's License Required.

COMPENSATION: The recruiting base salary range for this part-time position is $44,000 - $50,000 / year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. Additionally, this role is bonus-eligible, with a target bonus percentage that provides an opportunity to earn even more based on your performance. (Internal Job Grade: A1) WHY JOIN US? In addition to competitive salary, Subaru offers an amazing benefits package that includes:

Total Rewards & Benefits:

• Medical, Dental, Vision Plans
• Pension, Profit Sharing, and 401K Match Offerings
• 15 Vacation days, 5 Floating Holidays, 5 Sick days, and 9 Company Holidays
• Tuition Reimbursement Program: $15,000 yearly benefit
• Vehicle Discount Programs

Learning & Development:

• Professional growth and development opportunities
• Direct partnership with senior leadership
• Formal Mentorship Program
• LinkedIn Learning License

Visit our careers landing page for additional information about our compensation and benefit programs.

ABOUT SUBARU

Love. It’s what makes Subaru, Subaru®. As a leading auto brand in the US, we strive to be More Than a Car Company®. Subaru believes in being a positive force in the communities in which we live and work, not just with donations but with actions that set an example for others to follow. That’s what we call our Subaru Love Promise®. Subaru is a globally renowned automobile manufacturer known for its commitment to innovation, safety, and sustainability. With a rich history dating back to 1953, Subaru has consistently pushed the boundaries of automotive engineering to deliver vehicles that offer not only exceptional performance but also a unique blend of utility and adventure. Subaru's company culture is built on collaboration, diversity, and a shared passion for our product. We foster an inclusive environment that encourages employees to bring their unique perspectives and talents to the table. Our team members are driven by a common goal: to create exceptional vehicles that inspire and delight our customers. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S. For more information on E-Verify, please refer to the official E-Verify Participation Notice.