Jobs in the United States

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Added 18 mins ago
Legal Practice Coordinator (Litigation Practices)
Morrison & Foerster, LLP
Los Angeles, CA
Join MoFo as a LEGAL PRACTICE COORDINATOR (LITIGATION) on our Practice Operations team!
Added 18 mins ago
Legal Practice Coordinator (Transactions Practices)
Morrison & Foerster, LLP
San Diego, CA
Join MoFo as a LEGAL PRACTICE COORDINATOR (TRANSACTIONS) on our Practice Operations team!
Added 24 mins ago
HR Support Services Coordinator
Hub International Limited
Bothell, WA · San Diego, CA · Bellevue, WA · Sacramento, CA · Newport Beach, CA · Lynnwood, WA · Culver City, CA · San Ramon, CA
Coordinate pre-boarding and onboarding logistics, such as background checks, new hire documentation, and systems access.
Added 33 mins ago
Material Tracking Specialist / Expeditor
RINA
Enid, OK
RINA is a global knowledge company where expertise travels across borders, disciplines, and industries
Added 34 mins ago
SAP - OTC - Manager - Consulting - Location OPEN
EY
Baltimore, MD · Annapolis, MD
To qualify for the role, you must have
Added 44 mins ago
SAP - OTC - Manager - Consulting - Location OPEN
EY
Providence, RI
To qualify for the role, you must have
Added 51 mins ago
Automation Equipment Engineer
SwiftX Inc.
Carteret, NJ
Associate's degree or above in Electrical Engineering, Mechanical Engineering, Automation Engineering, Industrial Engineering, Logistics Engineering, or a related technical field.
Added 1 hour ago
HO
CAO Graphic Design Intern, Spring
House of Representatives
Washington, DC
- $36,834 USD / year
Candidates must possess a willingness to take initiative, come up with creative ideas, and work under tight deadlines · Candidates must have experience with the Adobe suite, including InDesign, Photoshop, and Illustrator
Added 2 hours ago
Regional Distribution Center - Warehouse Associate
Asphalt Buyer II LLC
Roanoke, TX
Report overages and shortages to the Lead Person/Operations Supervisor; submit regular reports of damaged and defective products.
Added 2 hours ago
S
Order Picker
Staffmark
Suwanee, GA
- $20 USD / hour
Looking for Order Picker jobs in Suwanee where your equipment skills keep warehouse operations moving? This opportunity lets you safely transport materials, support inventory movement, and…
Added 2 hours ago
S
Gate Coordinator
Staffmark
Monroe, LA
- $20 to $21 USD / hour
Minimum 2 years of transportation or logistics experience required
Added 2 hours ago
S
Material Handler
Staffmark
Lakeville, MN
- $22 to $25 USD / hour
This career offers rewarding opportunities for individuals who enjoy logistics and warehouse operations.
Added 2 hours ago
S
Warehouse Associate
Staffmark
Coppell, TX
- $19 USD / hour
Looking for Warehouse Associate jobs in Coppell where every day keeps products moving? This opportunity lets you support warehouse operations through picking, packing, shipping, receiving,…
Added 2 hours ago
Specialist, IT Support CFC/CC
MSC Industrial Supply Co.
Fernley, NV
…American distributor of metalworking and maintenance, repair, and operations (MRO), products and services. We offer more than 2 million products and have over 80 years of experience across…
Added 2 hours ago
SAP - OTC - Manager - Consulting - Location OPEN
EY
Carson City, NV · Las Vegas, NV
To qualify for the role, you must have
Added 2 hours ago
BA
Administrative Assistant to the Pastor
Bethel AME Church
Baltimore, MD
- $48,000 to $54,000 USD / year
Manage the Pastor's calendar, resolve scheduling conflicts, and coordinate all meeting logistics
Added 3 hours ago
S
Forklift Operator
Staffmark
Lewisburg, OH
- $16.5 USD / hour
Looking for Forklift Operator jobs in Lewisburg where your equipment skills keep warehouse operations moving? This opportunity lets you safely transport materials, support inventory…
Added 3 hours ago
Supply Technician
Lehigh Valley Hospital
Hellertown, PA
1 year experience in warehouse, logistics, or other supply chain discipline or
Added 3 hours ago
Supply Chain Manager 2
Penske
Reading, PA
Must have a strong understanding of operations and supporting technology, especially web based applications · Must have a successful track record of building relationships with stakeholders or customers that have resulted in high customer satisfaction
Added 3 hours ago
Specialist, IT Support CFC/CC
MSC Industrial Supply Co.
Harrisburg, PA
…American distributor of metalworking and maintenance, repair, and operations (MRO), products and services. We offer more than 2 million products and have over 80 years of experience across…
Added 3 hours ago
Executive Associate, Patient Safety
Celgene - Summit (Corp)
Giralda, NJ · Princeton, NJ
…rooms, content, materials, technology, catering, and other…
Added 4 hours ago
Operations Manager - Waste Collections
WM
Sun Valley, CA
The Operations Manager is responsible for the onboarding, development, coaching, mentoring, and performance management of drivers and helpers assigned to their location. This role requires…
Added 4 hours ago
J
Recruiting Operations Associate
Jobgether
Remote, United States
- $55,000 to $75,000 USD / year
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Recruiting Operations Associate based in the United States.
Added 4 hours ago
SAP - OTC - Manager - Consulting - Location OPEN
EY
Jefferson City, MO · St. Louis, MO · Kansas City, MO
To qualify for the role, you must have
Added 4 hours ago
Logistics Management Specialist
Spectrum Comm Inc
Robins Air Force Base, GA
Strong understanding of aircraft logistics, maintenance, and sustainment operations.

StoryPoint

Administrative Assistant – Executive Support

North Canton, OH, United States

Apply on csig.clearcompany.com About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Nov 11, 2026

Original job description

Administrative Assistant – Executive Support

StoryPoint Group - Danbury North Canton Home Office

Position Summary

The Administrative Assistant provides administrative, organizational, and clerical support to the Executive Assistant of the organization. This position plays an important role in ensuring the smooth and efficient operation of the executive administrative function by assisting with scheduling, correspondence, document preparation, meeting coordination, travel arrangements, and special projects.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining the highest level of professionalism, confidentiality, and customer service. This individual will serve as a trusted administrative resource and help ensure the Executive Assistant has the support necessary to effectively serve the organization's executive leadership team.

Essential Duties and Responsibilities

Executive Administrative Support

Provide day-to-day administrative support to the Executive Assistant.
Assist with managing calendars, scheduling meetings, coordinating appointments, and resolving scheduling conflicts.
Prepare, format, proofread, and organize correspondence, reports, presentations, spreadsheets, and other executive documents.
Maintain organized electronic and physical filing systems.
Assist with preparing agendas, meeting materials, and follow-up documentation.
Coordinate meeting logistics, including conference rooms, technology, catering, and attendee communications.
Track deadlines, outstanding requests, and follow-up items to ensure timely completion.
Assist with managing incoming calls, emails, and administrative requests as directed.

Organizational and Operational Support

Assist with coordinating executive meetings, leadership events, company initiatives, and special projects.
Support the preparation and distribution of company communications and announcements.
Maintain administrative trackers, contact lists, organizational charts, and other departmental records.
Assist with expense reports, invoice processing, purchase requests, and other administrative financial documentation.
Coordinate travel arrangements, including flights, hotels, transportation, and itineraries as needed.
Assist with ordering office supplies and maintaining an organized executive office environment.
Provide administrative support for projects and initiatives across the organization as assigned.

Senior Living Operations Support

Assist with coordinating communications and administrative requests between the executive office, regional leadership, community leadership, and support departments.
Help organize information, reports, and documentation related to community operations and organizational initiatives.
Assist with preparing materials for leadership meetings, operational reviews, and company-wide events.
Support special projects related to resident experience, employee engagement, community performance, and organizational growth.
Maintain awareness of the unique needs and priorities of a senior living organization, including the importance of resident-centered service and regulatory compliance.

Communication and Professionalism

Communicate professionally and effectively with executives, department leaders, community teams, vendors, residents, and families when appropriate.
Handle sensitive information, confidential documents, and executive communications with discretion.
Demonstrate a positive, solutions-oriented approach when responding to requests and changing priorities.
Represent the executive administrative office with professionalism, dependability, and a commitment to service excellence.

Qualifications and Experience

High school diploma or equivalent required; associate degree or additional administrative training preferred.
Two or more years of administrative assistant, office coordination, or executive support experience preferred.
Experience in senior living, healthcare, hospitality, or a multi-location organization is a plus.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple assignments, prioritize deadlines, and work independently.
Ability to maintain strict confidentiality and exercise sound judgment.
Strong interpersonal skills and a professional, service-oriented attitude.

Key Competencies

Organization and Time Management: Effectively manages competing priorities and ensures deadlines are met.
Attention to Detail: Produces accurate, polished, and professional work.
Confidentiality and Discretion: Handles sensitive executive and organizational information appropriately.
Communication: Communicates clearly and professionally with all levels of the organization.
Initiative: Anticipates needs, identifies opportunities to improve processes, and takes ownership of responsibilities.
Adaptability: Remains flexible and composed in a fast-paced, changing environment.
Teamwork: Builds strong working relationships and supports the success of the executive administrative team.
Service Excellence: Demonstrates a commitment to supporting the organization, its employees, and the residents it serves.

Success Measures

Success in this position will be demonstrated through:

Consistent, reliable administrative support to the Executive Assistant.
Timely and accurate completion of assigned tasks and projects.
Well-organized schedules, meetings, records, and documentation.
Effective communication and follow-through with internal and external stakeholders.
Ability to anticipate needs and proactively address administrative priorities.
Improved efficiency and organization within the executive administrative function.
Demonstration of professionalism, discretion, and alignment with the organization's mission and values.

Position Expectations

The Administrative Assistant is expected to demonstrate flexibility, initiative, accountability, and a strong commitment to supporting the overall success of the executive administrative team. While the primary reporting relationship is to the Executive Assistant, the position may provide additional administrative support to executive leadership and other departments as business needs require.

This job description is intended to describe the general nature and level of work performed. Duties and responsibilities may be modified as organizational needs evolve.

#CSIGHO

Apply on csig.clearcompany.com About employer

More about this job

Skills

Scheduling
Confidentiality
Customer service
Administrative support
Presentation skills
Documentation
Logistics
Leadership
Regulatory compliance
Communication skills
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Organizational skills
Attention to detail
Work independently
Interpersonal skills
Time management
Improve business processes
Adaptability
Teamwork
Reporting

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Work requirements

Jobs in the United States