Executive Assistant

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We have an exciting opportunity for a full-time Executive Assistant for our Chief Executive Officer to join Dot818, one of the leading IT companies in Los Angeles! The role's primary responsibilities will be managing the schedule and communication of the CEO.

What We Can Expect From You

• Assists the CEO in the timely management of communications; including written, telephone, email and voicemail correspondence
• Works with the receptionist in the management and organization of the CEO’s calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands
• Provides administrative assistance such as composing and editing letters, documents, emails, proposals, and ensures a follow up with those that require answers, responses, and written replies
• Manages and coordinates travel for both business and personal arrangements
• Schedules meetings and conference calls; organize detailed international and domestic travel ranging from air and hotel reservations to passport and visa applications
• Assists in screening calls, emails, and visitors
• Maintains confidential files and honors the integrity of all information
• Coordinates onsite meetings, luncheons, coffees, and in-house events
• Coordinates the hosting of in-house events
• Greets and checks-in clients and other guests for meetings and events
• Coordinates and manages vendors and contractors for the office
• Proficient in Google Suite, MS Word, Excel, Slack, and Outlook

What We Are Looking For

• 2+ years of prior experience providing high-level administrative support at the executive level
• Experience and interest in PR and research.
• Extensive background in travel and calendar management
• Proficient in Google Suite, MS Word, Excel, Slack, Outlook, Zoom, Slack, and other related software
• Highly organized with the ability to multitask and prioritize in a fast-paced office environment
• A critical thinker and are able to problem solve and track varying deadlines
• Excellent oral and written communication skills
• High-level of professional integrity and confidentiality

Benefits and Perks

• 401(k) and employee health and wellness benefits
• Paid time off (PTO)
• Company-sponsored gym membership
• Company-provided parking
• Luncheons, outings, after-hour events, and team-building festivities
• Casual Fridays and paid company holidays
• Opportunities to travel for conferences
• Healthy selection of free snacks, drinks, fresh brewed organic coffee, and breakfast option
• Employee discounts (ex: theme parks, hotels, etc.)
• Onsite game room
• Last, but not least, you will get to work with an amazing group of people!

Location: Glendale, California (Required) Job Type: Full-time

If you have the experience, drive to succeed and have a can-do attitude then we are looking for you. Click apply and come join a fast-growing technology company! Location Glendale, California

Salary: $50,000 - $60,000 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Paid Holidays
• Wellness Program
• Paid Parking

Schedule:

• 8 hour shift (Mon - Thursday)
• 5 hour shift (Friday)

Ability to commute/relocate:

• Glendale, CA 91203: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Microsoft PowerPoint: 5 years (Preferred)
• Calendar management: 3 years (Preferred)