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Added 14 mins ago
Research Scientist Intern, Photorealistic Telepresence (PhD)
Meta
Redmond, WA
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy,…
Added 15 mins ago
Research Scientist Intern, AI Core Machine Learning (PhD)
Meta
Seattle, WA · Bellevue, WA
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy,…
Added 15 mins ago
C
2027 Sales & Brokerage Intern - Summer (Seattle, WA)
CBRE
Seattle, WA
- $22 to $22.14 USD / hour
The internship accelerates your learning and development by providing you with a strong foundation upon which to build your commercial real estate sales career. The program provides you…
Added 28 mins ago
A
2027 Early Careers: Summer Intern, Underwriting – Energy – United States, Chicago, IL & New York, NY
AIG
Chicago, IL
- $31.51 to $34.37 USD / hour
…a fast-moving, global insurance company. During the 9 -week program , y ou will gain valuable, hands-on experience and insurance industry knowledge , work ing with leaders on dynamic…
Added 28 mins ago
2027 Early Careers: Summer Intern, Forensic Accounting – United States, Dallas, TX & Chicago, IL
AIG
Chicago, IL
…a fast-moving, global insurance company. During the 9-week program, you will gain valuable, hands-on experience and insurance industry knowledge, working with leaders on dynamic projects,…
Added 28 mins ago
MBA Marketing Intern
Molson Coors Beverage Company
Chicago, IL
Deliver new or optimized marketing program or new product concept based on your work over the summer
Added 58 mins ago
Senior Social Worker-Behavioral Health Interdisciplinary Program (BHIP)
Veterans Affairs, Veterans Health Administration
White City, OR
Added 58 mins ago
Senior Social Worker-Behavioral Health Interdisciplinary Program (BHIP)
Veterans Affairs, Veterans Health Administration
White City, OR
Added 1 hour ago
2027 Early Careers: Analyst, CUO (Commercial Underwriting Office) – United States, Multiple Locations
AIG
New York, NY
When you join AIG, you will be part of a connected cohort community of early career talent participating in a program that equips you with learning experiences and skills needed to launch…
Added 1 hour ago
A
2027 Early Careers: Summer Intern, Underwriting – Energy – United States, Chicago, IL & New York, NY
AIG
New York, NY
- $31.51 to $34.37 USD / hour
…a fast-moving, global insurance company. During the 9 -week program , y ou will gain valuable, hands-on experience and insurance industry knowledge , work ing with leaders on dynamic…
Added 1 hour ago
Data Visualization & Brand Design Summer Intern
Moody's Analytics
NEW YORK, NY
…- the foundation of interactive data visualization and web-based creative production * Portfolio that includes data visualization and design-driven examples - interactive, static, or both,…
Added 2 hours ago
2027 Sales/Brokerage Intern - Summer (Indianapolis, IN)
CBRE
Indianapolis, IN
The internship accelerates your learning and development by providing you with a strong foundation upon which to build your commercial real estate sales career. The program provides you…
Added 2 hours ago
Intern/Co-Op-Product Design
Consumers Energy
JACKSON, MI
…do not apply if you will need immigration sponsorship for a work visa now or in the future, including sponsorship for H-1B, TN, etc., now or in the future. We are unable to hire individuals…
Added 2 hours ago
Intern/Co-Op-Software Configuration Analyst
Consumers Energy
JACKSON, MI
…do not apply if you will need immigration sponsorship for a work visa now or in the future, including sponsorship for H-1B, TN, etc., now or in the future. We are unable to hire individuals…
Added 2 hours ago
Intern/Co-Op-Software Engineer
Consumers Energy
JACKSON, MI
…do not apply if you will need immigration sponsorship for a work visa now or in the future, including sponsorship for H-1B, TN, etc., now or in the future. We are unable to hire individuals…
Added 2 hours ago
Peer Specialist
Veterans Affairs, Veterans Health Administration
Saginaw, MI
Added 2 hours ago
GRAD STU INSTR
University of Michigan
Ann Arbor, MI
A major feature of the curriculum is year-long, project-based learning with NGOs. The partnerships and projects provide students the opportunity to work together in diverse groups, hone…
Added 2 hours ago
Graduate Career Services Advisor
University of Michigan
Ann Arbor, MI
Provide targeted individual support when appropriate; assess student needs and engagement, evaluate program effectiveness and career outcomes, and refine services based on feedback and data.
Added 2 hours ago
Peer Specialist
Veterans Affairs, Veterans Health Administration
Ann Arbor, MI
Added 2 hours ago
2027 Accelerated Development Program - Operations
Trane Technologies
Grand Rapids, MI
The program will include two physical moves. Relocation assistance is provided for rotations where the distance to the new work location is at least 50 miles.
Added 3 hours ago
K
Kiewit Scholars - Summer 2027 Internship
Kiewit
Santa Teresa, NM
- $17 to $25 USD / hour
Are you interested in a hands-on real-world learning experience directly related to the skills needed in a full-time construction career? In a construction/field internship , you will have…
Added 3 hours ago
Intern, R&D Graduate Summer - Computational Thermal & Fluid Mechanics - Onsite
Sandia National Laboratories
Albuquerque, NM
Currently attending and enrolled full time in the spring term immediately preceding the internship (or scheduled to graduate in the spring) in an accredited science, engineering, or math…
Added 3 hours ago
Intern, Business Undergraduate Year-Round - Personnel Security, Onsite
Sandia National Laboratories
Albuquerque, NM
The internship will partner with the Personnel Security Policy Subject Matter Experts (SMEs) and team members to continue identifying and implementing program improvements. On any given…
Added 3 hours ago
CH
Foreign Pharmacy Grad - International Pharmacy Intern
CVS Health
Sammamish, WA
- $32.5 to $42 USD / hour
…and TOEFL, you will be eligible to complete your required US Internship hours and apply your didactic learning from pharmacy school into real-world practice to become ready for a Pharmacist…
Added 3 hours ago
LF
Rehabilitation Services Intern
LIGHTHOUSE FOR THE BLIND OF HOUSTON
Houston, TX
- $20 USD / hour
The Rehabilitation Services Internship is an 8-week educational intern program designed to provide students with hands-on learning experience in rehabilitation services under the…

Closed listing

Stony Brook University

Academic Coordinator

Stony Brook, NY, United States

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Posting language: English
Posted: Oct 30, 2026

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Original job description

Archived listing. The details below describe a past opening.

Academic Coordinator

Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher). Two (2) years of full time administrative experience in an office setting. Computer proficiency in word processing, spreadsheets, internet search, and data management software. Experience with customer service.

Preferred Qualifications:

Two (2) years of full-time experience working in higher education. Proficiency with Excel, Teams and Qualtrics. Experience working with students and/or faculty/preceptors. Experience coordinating the delivery of programs/services. Proficiency with Stony Brook University platforms, such as Slate and SBU reporting.

Brief Description of Duties:

The Academic Coordinator provides comprehensive administrative, operational, and student support for all academic nutrition programs, including the Dietetic Internship (DI) and Master of Science (MS) programs. This role serves as a vital liaison between the Nutrition Division and various University offices, ensuring program compliance, successful student onboarding, and efficient daily operations. The ideal candidate will have excellent oral and written communication skills.

Duties:

Recruitment and Admissions Support

Support student and intern recruitment by distributing marketing materials and responding to inquiries.
Manage application files via platforms such as DICAS and SBU Graduate Admissions, ensuring files are complete and following up as necessary.
Coordinate the interview process, including scheduling and compiling scoring data for candidate ranking.

Student Onboarding and Progress Monitoring

Lead the onboarding process for new students, providing instruction on procedures and monitoring progress toward rotation requirements.
Facilitate access to essential technical platforms, including LMS, Citrix, Powerchart, and email.
Coordinate the issuance of hospital badges and access to specific department areas (e.g., Food Farmacy).
Monitor student time and attendance via Google sheets, reporting any issues to program directors.

Academic Administration and Registrar Liaison

Serve as the primary liaison to the Registrar for course offerings, catalog updates, and term activations.
Maintain an internal database of all graduate students, tracking status, grades, and GPA.
Facilitate program orientations and assist students with status changes, such as Leaves of Absence (LOA) or withdrawals.
Clear students for graduation and complete ACEND Verification Statements upon successful completion of program requirements.

Site Management and Clinical Contracts

Facilitate the management of contracts with external sites and preceptors for internship rotations and experiential learning.
Work with Program Directors and the Contracts Administrator to secure new training sites and maintain a database of preceptor information for faculty use.
Coordinate the appointment of preceptors to voluntary staff status.

Accreditation and Program Evaluation

Support the preparation of accreditation-related documents, including annual reports, audits, and self-study materials.
Coordinate logistics for accreditation site visits, including reviewer travel and on-site data compilation.
Manage the distribution and analysis of annual surveys for students, alumni, and preceptors to update Program Evaluation Plans.

Operations and Event Management

Plan and implement special events such as graduation, advisory board meetings, National Nutrition Month, and community cooking classes.
Manage event logistics, including space booking, catering, invitations, and payment systems.
Maintain the Nutrition Division’s website and social media platforms (Facebook, Instagram, and Wordpress).
Purchase supplies and promotional materials and coordinate textbook updates with faculty.

Faculty and Human Resources Support

Facilitate the hiring and onboarding of adjunct faculty and graduate assistants.
Support faculty in using the LMS and ensuring digital materials comply with ADA Title 2 Digital Accessibility rules.

Perform other duties as assigned

Special Notes:

This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

In addition to the employee's base salary, this position is eligible for $4150 UUP annual location pay, paid biweekly.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.

Stony Brook University is dedicated to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting oea_ada@stonybrook.edu . We will consider accommodation requests in compliance with applicable laws. This process is independent and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Number: 2603144

Official Job Title: : Staff Assistant

Job Field : Administrative & Professional (non-Clinical)

Primary Location : US-NY-Stony Brook

Department/Hiring Area: : Family, Population and Prev-Med

Schedule : Full-time

Shift : Day Shift Shift Hours: : 8:30am - 5:00pm :

Posting Start Date : Oct 30, 2026

Posting End Date : Nov 13, 2026, 11:59:00 PM

Salary: : $60,000-$65,000

Appointment Type: : Regular

Salary Grade: : SL2

SBU Area: : Stony Brook University

Req ID: 2603144

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