Prequalification Specialist

The Prequalification Specialist is responsible for managing and supporting the subcontractor and vendor prequalification process across multiple Layton Construction business units. This position plays an important role in evaluating and maintaining the qualifications of Layton's trade partners to help ensure they meet company standards for financial stability, safety, insurance compliance, bonding capacity, and overall project capability. This role requires a highly organized, detail-oriented individual with strong analytical, communication, and follow-through skills. The successful candidate will manage assigned prequalification submissions from initial intake through completion, review supporting documentation for accuracy and completeness, identify discrepancies or potential concerns, and proactively coordinate with internal departments and external trade partners to resolve outstanding items. The Prequalification Specialist works closely with Risk Management, Safety, Business Unit leadership, and Project Teams to support informed decisions regarding subcontractor qualifications and compliance. The position requires the ability to manage competing priorities, work independently, exercise sound judgment, and maintain accurate documentation in a fast-paced environment. Training on Layton's specific processes and systems will be provided. Duties and Responsibilities Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers. Ensures that "Constructing with Integrity" is delivered by working with honesty, unity, safety, and quality of work. Manage assigned subcontractor and vendor prequalification workloads across multiple business units, ensuring submissions progress timely and efficiently through the qualification process. Review subcontractor and vendor submissions for completeness, accuracy, and consistency, including financial statements, safety records, bonding capacity, and company qualifications. Identify missing information, discrepancies, inconsistencies, or potential risk indicators and take appropriate steps to obtain clarification or escalate concerns. Evaluate supporting documentation to identify potential issues involving corporate relationships, financial reporting entities, bonding, and other qualification requirements. Independently manage follow-up communications with subcontractors and vendors to obtain outstanding documentation, resolve questions, and move submissions toward completion. Maintain accurate and detailed records of submissions, communication history, follow-up activity, review findings, approval status, and outstanding requirements. Monitor assigned submissions and follow-up activities to ensure established procedures and timelines are consistently maintained. Coordinate with Risk Management, Safety, Business Unit leadership, and other internal stakeholders to facilitate reviews, address compliance concerns, and communicate qualification status. Maintain accurate information within company ERP and prequalification systems, including appropriate status updates and supporting documentation. Assist Project Teams and Business Units in identifying qualified and compliant trade partners for upcoming projects. Handle confidential financial, business, and company information with discretion and in accordance with company policies. Identify opportunities to improve processes, documentation, communication, and workflow efficiency. Perform other related duties as assigned. Employment Status: Non-Exempt Qualifications and Experience Strong organizational skills with the ability to independently manage multiple assignments, competing priorities, and deadlines in a fast-paced environment. Exceptional attention to detail and accuracy, with the ability to recognize inconsistencies, identify missing information, and investigate discrepancies. Strong written and verbal communication skills, including the ability to communicate professionally and effectively with subcontractors, vendors, internal departments, and leadership. Demonstrated initiative, accountability, and follow-through, with the ability to take ownership of assigned responsibilities and see tasks through to completion. Strong critical-thinking and problem-solving skills, including the ability to exercise sound judgment and recognize when issues require additional review or escalation. Proficient in Microsoft Office applications, particularly Outlook, Word, and Excel. Strong documentation, record-keeping, and data management skills. Experience in construction administration, subcontractor compliance, procurement, risk management, financial documentation, or contract administration preferred. Familiarity with construction documentation, financial statements, insurance requirements, bonding, and subcontractor qualification processes preferred. Experience with ERP systems or construction management software preferred; CMiC experience a plus. Ability to handle confidential and sensitive business information appropriately. Ability to work both independently and collaboratively as part of a team. At least two years of relevant administrative, coordination, or related business experience preferred. Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program..

Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential.

Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide.

The STO Building Group family of companies - Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen - includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.