Vendor Management Analyst-Contracts

Why Stifel

Stifel strives for a culture that puts its clients and associates first: a culture where everyone belongs, everyone is welcome, and everyone contributes to the success of our clients, their careers, and the firm as a whole.

Let’s talk about how you can find your place here at Stifel, where success meets success.

What You'll Be Doing

The Vendor Management Analyst maintains the IT vendor contracts and renewal calendar, performs first-pass commercial review of vendor agreements against a Legal-approved playbook, extracts contract obligations, and tests invoices against contracted terms to identify recoveries. The role works closely with the Vendor Relationship Manager, FinOps, Procurement, Legal, Accounts Payable, Compliance, and Third-Party Risk.

What We're Looking For

• Compare incoming vendor agreements against the Legal-approved playbook, accept terms within approved positions, and route escalation-list terms, such as limitation of liability, indemnification, intellectual property, data protection, and regulatory terms, to Legal.
• Maintain notice dates for all agreements, trigger renewal reviews at 180 or 90 days, and follow renewal packs through to delivery.
• Maintain the templates, clause library, and fallback positions that Legal writes and approves, and log every deviation from standard terms.
• Capture deliverables, service levels, credits, notice periods, escalator caps, audit rights, and termination rights from executed agreements into the vendor record.
• Maintain accurate vendor, agreement, and obligation data, including reconciling payee name variants so each vendor has one record.
• Test invoices against contracted rates, tiers, escalator caps, and seat counts, and raise exceptions to Accounts Payable and Procurement for recovery.
• Maintain executed originals, amendments, and side letters, each linked to its parent agreement, in line with retention requirements.
• Run standard scorecards and annual reviews for middle-tier vendors, opening renewals 90 days before the notice date.

What You'll Bring

• Working knowledge of commercial contract terms, including SaaS, licensing, and service level terms.
• Strong attention to detail and analytical skills, including invoice and data reconciliation.
• Strong written communication and comfort working with Legal, Finance, and business stakeholders.
• Experience reviewing contractual terms and identifying potential business risks.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience with accounts payable or purchase order data.

Education & Experience

• Minimum Required: Bachelor’s degree in Business, Finance, Supply Chain, Legal Studies, or a related field, or equivalent experience.
• Minimum Required: 2+ years of experience in contract administration, procurement, vendor management, or a similar role.
• Preferred: Familiarity with technology agreements, data privacy, and cybersecurity provisions.
• Preferred: Experience in financial services or another regulated industry.

Licenses & Credentials

• Minimum Required: None.

Systems & Technology

• Advanced Excel skills and proficiency in Microsoft Office Suite, including Word, PowerPoint, Outlook, Copilot, and Teams.
• Experience with contract lifecycle management or procurement systems.
• Proficiency with approved AI contract review tooling and the judgment to use it appropriately in first-pass reviews.

About Stifel

Stifel is more than 130 years old and still thinking like a start-up. We are a global wealth management and investment banking firm serious about innovation and fresh ideas. Built on a simple premise of safeguarding our clients’ money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.

While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations. Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Let’s talk about how you can find your place here at Stifel, where success meets success.

At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.

Stifel is an Equal Opportunity Employer.