STG Arts Camp Lead/Administrator

Camp Lead/Administrator

The Lead/Administrator is responsible for the overall administrative operation of Youth Camps and reports to the Community Enrichment Manager. Duties concern the areas of operations, communications, program and personnel, and range from paying the bills to assisting the Community Enrichment Manager in producing final performances. This is a camper and parent-facing position. A visible, hands-on presence.

Responsibilities of the Camp Administrator

• Prep and Administrative in-office work 1-3 days leading up to program
• Leads activities and directly leads camper groups throughout the program day, particularly during times when Teaching Artists are not teaching, including transitions, games, and group activities.
• Serves as a primary, daily point of contact for campers and parents, greeting families at drop-off and pick-up, building relationships with campers, and addressing questions and concerns in person.
• Supervises staff, counselors, interns, and volunteers, providing support and guidance with activities and transitions.
• Manages family communications before, during, and after programs, including program details, concerns, and updates.
• Ensures compliance with safety protocols and camp policies and handles behavioral or emergency situations.
• Coordinates ordering and distribution of camp supplies and materials, manages activity and event logistics, tracks all expenses on a line-item basis, and pays camp-related bills promptly or submits them to the STG Finance Department in partnership with the Education Coordinator.
• Monitors participant engagement and adapts activities as needed to align with program goals and safety guidelines.
• Supports pre-season planning, event preparation, onsite programming, and post-program wrap-up.
• Coordinates snacks, meals, and any field trips with the designated camp management staff.
• Supports camper recruitment and the acceptance process.
• Oversees program evaluations and assessment surveys.
• Distributes weekly and daily schedules in coordination with camp management staff.
• Supports final performances, including programs and invitations, and participates in rehearsals, preparation, and day-of performance activities to support artistic staff.
• Reports individual camper counseling needs to designated guidance support and camp management staff, where applicable.
• Receives ongoing feedback and provides meaningful feedback to the designated program supervisor to support program improvement.
• Serves as a liaison between the camp, parents, and major community partners.
• Distributes publicity relating to STG Camps to those staff and community partners.
• Notifies camp staff in writing about outside activities, such as receptions and parties, when applicable.

Commitment includes but not limited to:

• The Camp Lead/Administrator is employed throughout the entire January-August season on a part-time basis.
• Attends all Parents Night Out events and all STG Arts Camps listed in Program Dates, as well as staff meetings, trainings, and planning sessions as assigned.
• Includes 1–3 days of preparation and administrative in-office work leading up to each program, as well as regularly scheduled staff meetings and individual meetings as needed.
• Must be available for the following dates and programs
• Parent’s Night Out (Fridays)
• January 15
• February 19
• March 19
• April 16
• May 21
• June 18
• July 16
• August 20
• Arts Camp
• February 20
• March 20
• April 24
• June 28-July 2
• July 25-30
• August 8-13

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALIFICATIONS

• Experience in the arts and arts education.
• Experience working with youth camps or related work.
• 21 years and over.
• Dedication to racial equity and social justice work in the arts
• Works well under pressure
• Excellent verbal and written communication skills
• Experienced in Microsoft Word and Excel
• Receptive to ongoing feedback and provide meaningful feedback to Assoc. Dir of Community Programs with the goal of improving our programs
• First Aid/CPR Trained (if not certified – STG will arrange training)

REQUIREMENTS

• Must pass background check
• Adhere to STG Working with Minor Policies