Workforce Operations Coordinator

STG Inc

Regular

Pay Range: $29 - $30 per hour

Why choose us? As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does STG Inc do? STG Inc. excels at infrastructure development in environmentally and logistically complex locations. Our teams deliver specialized projects across Alaska, including wind energy installations, communication towers, and power systems for remote communities. All our work is guided by our mission to support the sustainable development of rural Alaska by delivering projects with the highest levels of professionalism, innovation, safety, and quality. We provide training and advancement paths that allow you to grow your career while delivering essential services to communities that need them most.

STG Inc. is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect? As the Workforce Operations Coordinator, you will work onsite in Anchorage, AK and will serve as a liaison between Human Resources and Operations, providing workforce coordination and administrative support to help employees successfully transition from hire through project deployment and ongoing operations. You will coordinate workforce readiness activities, including company-specific onboarding, employee travel and housing logistics, training coordination, workforce documentation and tracking, and recruiting and hiring-related operational support.

You will work closely with Operations, Human Resources, Information Technology, Safety, Project Management, and other departments to facilitate communication, track workforce needs and readiness, coordinate employee logistics, and support the timely deployment of employees to projects throughout Alaska. You will serve as an operational resource for employees and management while helping ensure workforce needs are communicated to and coordinated with the appropriate departments.

How will you do it?

• Coordinate and maintain workforce meeting agendas, including gathering agenda items and preparing information needed to support workforce discussions.
• Document and distribute workforce meeting notes, track action items, and coordinate follow-up with responsible parties to support timely completion.
• Maintain workforce and resource management tracking systems, including Smartsheet, ensuring accurate workforce data.
• Track workforce assignments, staffing changes, employee availability, and anticipated workforce needs to support operational planning and project deployment.
• Maintain management documentation logs, workforce records, and related administrative documentation.
• Serve as a liaison between Human Resources and Operations to facilitate communication, follow-up, and documentation related to corrective action forms (CAFs) and other workforce matters.
• Support consistent workforce administration practices by identifying process gaps and opportunities to improve coordination, communication, tracking, and follow-up.
• Serve as a liaison between Human Resources and Operations to support recruiting-related coordination, including facilitating communication, gathering information, and assisting with follow-up between HR and operational management.
• Support interview coordination as needed by facilitating communication and providing operational information to Human Resources and hiring managers.
• Coordinate with Operations and hiring managers to gather and provide information and documentation requested by Human Resources to support Workday processes and hiring-related activities.
• Facilitate coordination between Human Resources, Operations, and hiring managers regarding employee start dates and onboarding schedules.
• Coordinate with IT and Operations to support equipment, system access, and other post-hire needs for new employees.
• Coordinate and facilitate STG-specific new employee orientation and operational onboarding activities following completion of the Human Resources onboarding process.
• Provide employees with training and guidance on applicable company systems and operational processes, including mobile and computer applications, timekeeping and payroll systems, daily reporting requirements, SharePoint, Smartsheet, and other workforce tools.
• Ensure new employees receive the required resources, access, training, and support necessary for successful integration into the workforce.
• Coordinate cross-functional onboarding activities between Human Resources, Information Technology, Operations, and Safety.
• Coordinate employee housing arrangements, accommodations, and workforce lodging assignments.
• Manage workforce housing logistics with vendors and company housing facilities, including Anchorage and Bethel.
• Coordinate employee travel, flights, lodging, rental vehicles, and workforce logistics as related to onboarding.
• Track travel schedules, communicate changes, and support timely workforce deployment to project locations.
• Prepare workforce reports and maintain accurate and current workforce records to support operational planning and management needs.
• Maintain the integrity and accuracy of workforce information across all workforce management systems.
• Assist leadership with workforce planning, staffing reports, operational reporting, and administrative support.
• Handle confidential employee and workforce information in accordance with company policies and applicable regulations.
• Collaborate with Human Resources and Operations to identify opportunities to improve workforce coordination, communication, tracking, and administrative processes.
• Work collaboratively with employees, co-workers, managers, and cross-functional departments in a respectful, responsive, and supportive manner.
• Work in a constant state of alertness and in a safe manner
• Perform other duties as assigned.

Supervisory Functions:

This position does not have supervisory responsibilities.

Knowledge, Skills, & Abilities:

• Strong attention to detail and follow-through, with the ability to track multiple workforce activities through completion.
• Ability to independently organize, prioritize, and manage multiple assignments and changing priorities in a fast-paced operational environment.
• Strong problem-solving skills with the ability to identify workforce coordination issues, determine appropriate next steps, and escalate concerns when necessary.
• Ability to coordinate workforce logistics, including employee onboarding, project deployment, travel, housing, equipment, training, and other workforce readiness activities.
• Ability to effectively coordinate and communicate across Human Resources, Operations, Information Technology, Safety, Project Management, and other applicable departments.
• Ability to track employee workforce readiness and identify outstanding requirements that may affect onboarding, project assignment, or deployment.
• Strong written and verbal communication skills with the ability to communicate effectively with employees, managers, internal departments, vendors, and other stakeholders.
• Ability to build and maintain effective working relationships with employees, management, and cross-functional departments.
• Ability to recognize matters requiring Human Resources, Safety, Information Technology, management, or other departmental involvement and appropriately direct or escalate matters.
• Ability to handle confidential and sensitive employee and workforce information with discretion and in accordance with company requirements.
• Ability to learn and effectively utilize workforce management, reporting, and collaboration systems, including Smartsheet, SharePoint, Workday, and other applicable company systems.
• Ability to gather, organize, and communicate workforce information to support staffing, employee availability, project assignments, and operational planning.
• Ability to provide clear instruction and guidance to employees regarding company systems, operational processes, and workforce requirements within the scope of the position.
• Ability to adapt to changing workforce needs, project schedules, employee assignments, and operational priorities.
• Ability to remain responsive and exercise sound judgment when addressing time-sensitive workforce logistics, schedule changes, and employee deployment needs.
• Demonstrates a customer service mindset by providing timely, professional, and solution-oriented support to employees and internal stakeholders.
• Commitment to fairness, consistency, accountability, and continuous improvement in workforce coordination processes.
• Ability to operate a motor vehicle for company-related purposes.

Who is STG Inc. looking for?

Minimum Qualifications:

• High School Diploma or equivalent required.
• Two (2) years of experience in workforce coordination, operations support, employee logistics, administrative coordination, or a related field required.
• Experience supporting construction, industrial, or remote project operations preferred.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of Company’s Driving Policy.
• Ability to pass drug, driving, and background screening.

Preferred Qualifications:

• Associate or bachelor's degree in business administration, management, human resources, or a related field preferred.
• Experience with Smartsheet, SharePoint, or similar workflow and collaboration tools preferred.
• Experience coordinating employee travel, housing, transportation, onboarding, or other workforce logistics preferred.
• Experience supporting employee onboarding, workforce readiness, training coordination, or project deployment activities preferred.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. STG has a fast-paced, multi-tasking office environment requiring a high degree of efficient and effective performance. Work is primarily performed in a professional office environment using computers, telephones, and other standard office equipment. The position may occasionally require travel between company facilities or to project locations and may involve working in varying indoor and outdoor conditions. Adaptability regarding changing priorities, schedules, and operational needs is required.

More reasons you will love working with STG Inc.:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Safety Gear Allowance: $350.00 in reimbursement annually
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid Sick Leave as outlined in the company handbook.
• Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status.
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at hr@calistabrice.com .

How do you apply? Please visit our careers page at www.calistabrice.com/open-positions and use the Company tab to filter by subsidiary company.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from STG Inc? Simply reach out to recruitment@calistabrice.com

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.