HR Compliance Specialist

JOB DESCRIPTION

Steves & Sons is an award-winning manufacturer of interior and exterior doors, servicing building supply companies across the U S. and supplying to the world’s largest home improvement retailer. We have seven manufacturing plants in five states, with headquarters in San Antonio, TX. We offer a positive work environment with competitive pay and benefits. Join a thriving industry with opportunities for growth and become a part of a family-owned company with over 156 years of experience. If you have a love for home improvement or millworks, this is a great opportunity to center your career around your hobbies and interests. Since 1866 the Steves family has always been involved in the company. Today, six generations later, Steves & Sons continues its commitment to quality, craftsmanship and style. The Steves family founded the company on the principles of conservative growth and environmental responsibility.

SUMMARY

The HR Compliance Specialist supports the Company's multi-site human resources operations by maintaining employment-related compliance practices, strengthening onboarding controls, and providing recruiting support. This position is responsible for administering and monitoring Form I-9 and E-Verify processes, supporting internal audits, tracking corrective actions, and helping ensure consistent application of applicable federal, state, and local employment requirements. The role partners closely with HR, recruiting, payroll, and site leadership and travels periodically to Company locations to conduct audits, provide training, and support compliance initiatives.

KEY RESPONSIBILITIES

• Employment Compliance and Audits
• Administer and monitor Form I-9 and E-Verify processes, including timely completion, case creation, Tentative Nonconfirmation (TNC) procedures, reverification, record retention, and purge requirements.
• Conduct scheduled internal audits of Form I-9 records, personnel files, wage and hour practices, workplace postings, and other employment-related documentation.
• Document audit findings, identify potential compliance gaps, coordinate corrective actions with responsible stakeholders, and track issues through resolution.
• Maintain required federal, state, and local workplace postings and support completion of EEO-1 and other applicable government reporting.
• Maintain organized, accurate, and audit-ready compliance records and supporting documentation.

Onboarding and New-Hire Compliance Support

• Working knowledge of federal employment law fundamentals and the ability to identify when state or local requirements may affect the appropriate course of action.
• Knowledge of Form I-9 requirements, USCIS Handbook for Employers (M-274), and E-Verify employer procedures.
• Strong documentation and recordkeeping skills, including the ability to prepare clear, objective notes and audit records.
• Sound judgment in resolving routine compliance matters, recognizing when issues require escalation, and identifying when guidance from legal counsel is appropriate.
• Proficiency with Microsoft Office applications and experience using HRIS, ATS, and electronic I-9 systems.
• Strong organizational, analytical, communication, training, and follow-through skills, with the ability to manage multiple priorities across locations

Recruiting and Pre-Employment Compliance Support

• Review job postings, screening criteria, and interview guides to identify potential discriminatory language or practices, including concerns involving citizenship status and national origin.
• Support compliance at the offer and pre-employment stages, including applicable pay transparency requirements, background check notices, adverse action procedures, and state-specific requirements.
• Partner with recruiters and hiring managers to promote consistent, compliant candidate communication and selection practices.
• Provide candidate coordination, interview scheduling, requisition tracking, and related recruiting support during periods of increased hiring volume.

Training, Guidance, and Reporting

• Develop and deliver training or guidance for supervisors and site personnel on relevant HR compliance topics, including harassment prevention, reasonable accommodations, leave administration, and employment documentation.
• Prepare and provide monthly compliance updates and metrics to HR leadership, including error rates, overdue items, audit findings, corrective action status, and other key indicators.
• Escalate significant compliance risks, recurring issues, and matters requiring legal or specialized review to the appropriate HR leadership.
• Maintain confidentiality and exercise sound judgment when handling sensitive employee, medical, background check, and employment eligibility information.
• Additional duties may be assigned based on business needs

EXPERIENCE AND EDUCATION

• Three to five years of progressive human resources experience, with a demonstrated focus on employment compliance.
• Hands-on experience administering or supporting Form I-9 and E-Verify processes.
• Experience conducting or supporting internal HR audits and documenting findings and corrective action plans.
• Experience supporting onboarding or recruiting processes, including as part of a generalist or broader HR role.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business, Public Administration, or a related field.
• Experience supporting a multi-state employer and interpreting state-specific employment requirements.
• Experience responding to or supporting an agency audit, investigation, or inquiry.
• Experience with an HRIS, applicant tracking system (ATS), and electronic Form I-9 platform.
• Bilingual English and Spanish.

WHAT WE OFFER

At Steves & Sons, we believe our employees are our greatest asset. We provide a comprehensive benefits package designed to support your health, financial well-being, work-life balance, and professional growth.

Join a team that values hard work, rewards performance, and invests in your success. At Steves & Sons, you're not just taking a job, you're building a career.

Health & Wellness

• Medical coverage with multiple plan options
• Dental Insurance
• Vision Insurance
• Telehealth and virtual care services
• Employee Assistance Program (EAP)
• Medical transportation coverage
• Wellness resources and healthcare support

Career Growth & Development

• Opportunities for professional growth and career advancement
• Internal promotion opportunities
• Ongoing learning and skill development
• Long-term career opportunities with a growing organization

Financial Security

• Company-Paid Basic Life & AD&D Insurance
• Voluntary Life Insurance for employees and dependents
• Short-Term Disability coverage
• Flexible Spending Accounts (Medical FSA and Dependent Care FSA)
• Legal and Identity Theft Protection plans

Retirement Planning

• 401(k) and Roth 401(k) options
• Generous company match to help you save for the future

Time Off & Additional Perks

• 40 hours of vacation after 90 days of employment
• Paid company holidays
• DailyPay access for paycheck flexibility
• Employee discount marketplace
• Pet Insurance
• Employee recognition and service award programs

Work Location: In person