Human Resources Administrator

JOB DESCRIPTION

Position Title

Department

Reports to

Human Resources Administrator

Human Resources

Executive Vice President of Administration

Employment Status

FLSA Status

Location

​​☐​ Temporary ​☒ Full-Time ​☐ Part-Time

​​☒​ Non-Exempt ​☐​ Exempt

Los Angeles / Dallas / Houston / Miami

Position Summary

The Human Resources Administrator is responsible for the administrative functions in the department. This includes maintaining employee records, payroll, recruiting, benefits, compliance, & enforcing company policies and practices.

Duties/Responsibilities:

• Educate and communicate company personnel policies and procedures to newly hired and current employees.

• Create and maintain complete and confidential files on each employee. Process, verify and maintain documentation relating to personnel activities such as staffing, recruitment, training, and performance evaluations.

• Reviews, tracks, and documents compliance with mandatory trainings, continuing education, and performance reviews including safety training and harassment training.

• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.

• Assist with company benefit administration to include enrollment forms, plan questions, and open enrollment.

• Respond to employees inquiries in-person, over the phone and via email.

• Process and review employment applications to evaluate qualifications and eligibility of applicants.

• Maintains compliance with federal, state, and local employment payroll laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.

• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

• Analyze and suggest improvements to HR practices to keep our operations competitive.

• Assist with employee recognition & educational programs.

• Prepare and deliver HR-related reports and presentations to provide data to decision-makers.

• Acting as a key support role for HR by handling day-to-day administrative tasks and ensuring smooth operation of HR functions.

• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Excellent interpersonal, negotiation, and conflict resolution skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Strong analytical and problem-solving skills.

• Ability to prioritize tasks and to delegate them when appropriate.

• Ability to act with integrity, professionalism, and confidentiality.

• Thorough knowledge of employment-related laws and regulations.

• Proficient with Microsoft Office Suite or related software.

• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Qualifications

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field required.

• At least three years of human resource experience preferred.

• SHRM-CP a plus.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift 15 pounds at times.

• Must be able to access and navigate each department at the organization’s facilities.